Adopt Resolution #22-075 Approving Plans and Specifications and Authorizing Advertisements for Bids for 2022 Neighborhood Pavement Overlay Improvements, Improvement Project #22-04

Purpose:
The purpose of this case is to adopt Resolution #22-075 Approving Plans and Specifications and Authorizing Advertisements for Bids for 2022 Neighborhood Pavement Overlay Improvements, Improvement Project #22-04.
 
Background:
City Improvement Project 22-04 proposes to overlay the streets within the Sunfish Lake Business Park 2^nd, Sunflower Ridge, Tiger Meadows, and The Ponds of Ramsey subdivisions. The streets total approximately 14,200 (2.69 miles) in length, vary in width between 32 and 42 feet wide urban section. A street segment summary is attached to this case.
 
Project History

• 2022 – 2031 Capital Improvement Program – listed as street overlay for 2022
• Resolution #21-194, adopted July 13, 2021; City Council ordered the City Engineer to request proposals for Topographic Survey for 2022 Pavement Management Program project.
• Resolution #21-224, adopted August 10, 2021; City Council awarded a proposal to Hakanson Anderson for Topographic Survey of the project area.
• Resolution #21-306, adopted October 26, 2021; City Council ordered the City Engineer to prepare plans and specifications for the improvement project.
• March 15, 2022; Public Works Committee gave recommendation for City Council approving plans and specifications and authorizing advertisement for bids for 2022 Neighborhood Pavement Overlay Improvements, Improvement Project #22-04.

 
Pavement History
The streets within the subdivisions were generally built between 2002 and 2003. Pavement maintenance has included 2 crack seal / seal coat improvements. 2021 PASER values were 7 for all street segments. Ground Penetrating Radar (GPR) was performed on some of the street segments within the project area, and are summarized in the street segment summary.
 
Proposed Improvements
Based on Staff review of the existing pavement sections, and condition of the existing pavements, a mill and overlay of the existing pavement is appropriate. The proposed mill and overlay will very between 1.5 and 2 inches thick dependent upon the existing pavement thicknesses.
 
Staff review found the existing pedestrian ramps within the project area did not meet current ADA requirements, therefore all pedestrian ramps within the project area will need to be removed and replaced. The concrete curb and gutter in the project area were found to generally be in good condition, and only spot repairs are proposed.
 
Minor repairs to the existing storm sewer structures are proposed with this project, the majority of which are grouting the existing adjustment rings and pipe inverts. Some storm sewers catch basins will require resetting due to settling.
 
The City will be placing inflow and infiltration barriers on the sanitary sewer manholes with this project. The City received an MCES I/I Grant for this work, which will reimburse the City for the costs associated with the I/I barriers.
 
Build Process

• Install traffic control measures
  • These are maintained throughout the project
• Project removals (spot curb and gutter, pedestrian ramps)
• Place new concrete curb and gutter and pedestrian ramps (5 to 7-day cure time)
• Mill existing pavement
• Finish structure adjustments, storm sewer catch basin repairs
• Restore the boulevard in any impacted areas
  • 4 inches topsoil, turf
• Place new bituminous pavement
  • Remove traffic control measures as allowed

 
Preliminary Schedule Remaining

• Council Approves Plans and Specifications / Authorizes Ad for Bids
  • March 22, 2022
• Staff Receives Bids
  • April 18, 2022
• Council Awards Contract to the lowest responsible bidder
  • April 26, 2022
• Contractor begins construction
  • June 2022
• Contractor Substantially Completes construction
  • September 2, 2022
• Contractor Final Completion (project clean up, punch list created)
  • September 30, 2022

 
Staff proposes to open bids on April 18, 2022, and to present the bid results to City Council on April 26, 2022 for award of a construction contract to the lowest responsible bidder.
 
Final plans are not attached to this case to prevent potential bidders from downloading plans attached to the case to prepare and submit their bids, rather than purchasing the plans through QuestCDN, the electronic bidding software used by the City of Ramsey. This ensures all bidders are bidding off the same set of plans, and all bidders are notified of any plan revisions (addenda) issued during the bidding process. Attached is the title sheet showing the scope of the improvements. Plans are available upon request from the City Engineer.

If Council approves plans and specifications and authorizes advertising for bids, bids will be advertised on Friday, March 25, and again on Friday, April 1, 2022, both in the City’s official newspaper, the Anoka Union Herald, and in Finance & Commerce.
 
Additionally, letters will be mailed to property owners with updates on the project status. Engineering Staff maintains a project webpage, which will be updated as new information is made available throughout the project.

Motion to adopt Resolution #22-075 Approving Plans and Specifications and Authorizing Advertisements for Bids for 2022 Neighborhood Pavement Overlay Improvements, Improvement Project #22-04.

Funding for this improvement is proposed to come from Pavement Management Funds, Stormwater Utility Funds, Sanitary Sewer Utility Funds.
 
Staff has completed an estimate based on the final plans and anticipated 2022 construction costs, with a total estimated project cost of $817,851.96, which includes 14-percent indirect costs for administrative, engineering, finance, and legal costs.
 

• Street Construction Costs       $656,814.00
• Storm Sewer Costs                 $39,000.00
• Sanitary Sewer Costs              $21,600.00
• Indirect Costs                          $100,437.96
• Total Estimated Project Costs $817,851.96

Staff recommends adopting Resolution #22-075 approving plans and specifications and authorizing advertisement for bids for 2022 Neighborhood Pavement Overlay Improvements, Improvement Project #22-04.
 
The Public Works Committee reviewed the 2022 Neighborhood Pavement Overlay Improvements project on March 15, 2022 and recommended the City Council approve the plans and authorize advertisements for bids.

Adopt Resolution #22-075 approving plans and specifications and authorizing advertisement for bids for 2022 Neighborhood Pavement Overlay Improvements, Improvement Project #22-04.