Adopt Resolution #22-089 Accepting Survey Proposals for 161^st Avenue Reconstruction, Improvement Project #23-01 and Central Park Parking Lot Improvements

Purpose:
The purpose of this case is to adopt Resolution #22-089 accepting survey proposals for 161^st Avenue Reconstruction, Improvement Project #23-01 and Central Park Parking Lot Improvements
 
Background:
The current 2022 – 2031 10-Year Capital Improvement Plan (CIP) proposes the reconstruction of 161^st Avenue between Armstrong Boulevard and Variolite Street, and the Central Park Main Parking Lot in 2024. Staff proposes moving both forward to 2023 construction to reduce potential impacts if PACT Charter School moves forward. Reconstructing either of these planned City improvements would become more difficult and potentially more expensive if completed after the school is in use, as well as an increase to safety concerns associated with having students and additional vehicles within an active construction area.
 
Central Park and 161^st Avenue both have drainage concerns, which will require significant design time. Staff is proposing to move forward as soon as possible to accommodate the extended design time. Topographic surveys are essential to locate all existing site features and to create an existing ground surface, used as the base for designing the project.
 
Quotes received with the survey proposal are shown below.
 

TOPOGRAPHIC SURVEYS
Project	Bolton & Menk, Inc.	Hakanson Anderson
161st Avenue & Central Park Quote	$5,800.00	$9,100.00

 
Bolton & Menk, Inc. submitted the lowest total responsible quote. Based on the submitted quotes, Staff recommends accepting the proposal for topographic survey from Bolton & Menk.
 
Bolton & Menk is required to complete their work by June 3, 2022, which will allow Staff to begin design work for these proposed improvements, after City Council authorization.
 
Staff is proposing to present a case to City Council at an upcoming meeting to discuss ordering plans and specifications for the advance construction of both improvement projects in 2023. At that time Staff will be able to provide a more thorough project scope and estimated project costs, including proposed funding sources.

Regardless of when these improvement projects are constructed (2023 or 2024), topographic survey information is needed to properly design both projects.  No throw away costs are therefore associated with this request.  The survey data wil be useful whenever the City moves forward with these projects, which Staff purposely proposed for construction in the same year to make sure the drainage design for both would be properly coordinated.      

If City Council awards a contract for topographic services, City Staff would send notification letters to residents in the impacted area, giving notice that surveyors will be present, and the scope of the services being provided at this time.

Motion to adopt Resolution #22-089 accepting survey proposals for 161^st Avenue Reconstruction, Improvement Project #23-01 and Central Park Parking Lot Improvements.

Funding for this work is proposed to come from the Pavement Management Fund.

Staff recommends adopting Resolution #22-089 accepting survey proposals for 161^st Avenue Reconstruction, Improvement Project #23-01 and Central Park Parking Lot Improvements.

Adopt Resolution #22-089 accepting survey proposals for 161^st Avenue Reconstruction, Improvement Project #23-01 and Central Park Parking Lot Improvements.