5.10.
CC Regular Session
- Meeting Date:
- 05/10/2022
- By:
- Bruce Westby, Engineering/Public Works
Information
Title
Adopt Resolution #22-086 Approving Amendment No. 1 to Traffic Control Signal Maintenance Agreement No. 07023 for Highway 10 and Armstrong Boulevard Interchange
Purpose/Background:
Purpose:
The purpose of this case is to adopt Resolution #22-086 approving Amendment No. 1 to Traffic Control Signal Maintenance Agreement No. 07023 for the Highway 10 and Armstrong Boulevard Interchange, which will require the City to reimburse the Minnesota Department of Transportation (MnDOT) for future maintenance costs of the battery back-up system for this signal system.
Background:
When the interchange at Trunk Highway 10 and County State Aid Highway 83 (CSAH 83) /Armstrong Boulevard was constructed, a new traffic control signal system was installed on CSAH 83/Armstrong Boulevard where it intersects with the on/off-ramps north of Trunk Highway 10. This signal system includes an Emergency Vehicle Preemption (EVP) system to allow emergency vehicles equipped with EVP to change the signal during emergency calls. The signal system is also equipped to allow for future flashing yellow left-turn arrows when warranted as determined by Anoka County and MnDOT.
On January 27, 2015, the Ramsey City Council adopted Resolution #15-01-023 approving the attached Traffic Control Signal Maintenance Agreement No. 07023. This agreement specifies the rights and responsibilities of the three public agencies that partnered to construct the Highway 10 and CSAH 83/Armstrong Boulevard Interchange, which included the Minnesota Department of Transportation (MnDOT), Anoka County, and the City of Ramsey.
In summary, Agreement No. 07023 obligated the City of Ramsey to pay for providing and supplying power to both signal systems, and for cleaning, maintaining and replacing the signal pole mounted LED luminaires over the life of both signal systems, or until termination of the associated operation and maintenance terms of the agreement.
In 2021, MnDOT informed Staff that the battery backup system at this signal system, which was previously installed and maintained by Anoka County, would be removed unless the City of Ramsey was willing to pay for ongoing maintenance and operation costs related to the battery back-up system, which is outlined in Amendment No. 1 to Traffic Control Signal Maintenance Agreement No. 07023 (MnDOT Contract No. 07023A01). If executed, this would require the City to reimburse MnDOT for all costs associated with battery replacement and associated maintenance costs for the battery back-up system, which includes battery purchase, installation, and disposal. This work is estimated to cost around $1,150 per year.
MnDOT and Anoka County are terminating their agreement for the signal system at Highway 10 and Armstrong Blvd because MnDOT wants to maintain and operate all of their signal systems located within MnDOT right-of-way. Since Anoka County previously maintained the battery back-up system, MnDOT asked the City if it wants to assume the same responsibility since the city is currently and will continue to be responsible for all power related costs.
Attached to this case are copies of MnDOT’s cover letter, existing MnDOT Agreement No. 07023, and Amendment No. 1 to MnDOT Agreement No. 07023 (MnDOT Contract No. 07023A01).
The purpose of this case is to adopt Resolution #22-086 approving Amendment No. 1 to Traffic Control Signal Maintenance Agreement No. 07023 for the Highway 10 and Armstrong Boulevard Interchange, which will require the City to reimburse the Minnesota Department of Transportation (MnDOT) for future maintenance costs of the battery back-up system for this signal system.
Background:
When the interchange at Trunk Highway 10 and County State Aid Highway 83 (CSAH 83) /Armstrong Boulevard was constructed, a new traffic control signal system was installed on CSAH 83/Armstrong Boulevard where it intersects with the on/off-ramps north of Trunk Highway 10. This signal system includes an Emergency Vehicle Preemption (EVP) system to allow emergency vehicles equipped with EVP to change the signal during emergency calls. The signal system is also equipped to allow for future flashing yellow left-turn arrows when warranted as determined by Anoka County and MnDOT.
On January 27, 2015, the Ramsey City Council adopted Resolution #15-01-023 approving the attached Traffic Control Signal Maintenance Agreement No. 07023. This agreement specifies the rights and responsibilities of the three public agencies that partnered to construct the Highway 10 and CSAH 83/Armstrong Boulevard Interchange, which included the Minnesota Department of Transportation (MnDOT), Anoka County, and the City of Ramsey.
In summary, Agreement No. 07023 obligated the City of Ramsey to pay for providing and supplying power to both signal systems, and for cleaning, maintaining and replacing the signal pole mounted LED luminaires over the life of both signal systems, or until termination of the associated operation and maintenance terms of the agreement.
In 2021, MnDOT informed Staff that the battery backup system at this signal system, which was previously installed and maintained by Anoka County, would be removed unless the City of Ramsey was willing to pay for ongoing maintenance and operation costs related to the battery back-up system, which is outlined in Amendment No. 1 to Traffic Control Signal Maintenance Agreement No. 07023 (MnDOT Contract No. 07023A01). If executed, this would require the City to reimburse MnDOT for all costs associated with battery replacement and associated maintenance costs for the battery back-up system, which includes battery purchase, installation, and disposal. This work is estimated to cost around $1,150 per year.
MnDOT and Anoka County are terminating their agreement for the signal system at Highway 10 and Armstrong Blvd because MnDOT wants to maintain and operate all of their signal systems located within MnDOT right-of-way. Since Anoka County previously maintained the battery back-up system, MnDOT asked the City if it wants to assume the same responsibility since the city is currently and will continue to be responsible for all power related costs.
Attached to this case are copies of MnDOT’s cover letter, existing MnDOT Agreement No. 07023, and Amendment No. 1 to MnDOT Agreement No. 07023 (MnDOT Contract No. 07023A01).
Notification:
Notifications are not required for this case.
Observations/Alternatives:
Alternative #1 – Motion to adopt Resolution #22-086 approving Amendment No. 1 to Traffic Control Signal Maintenance Agreement No. 07023 for the Highway 10 and Armstrong Boulevard Interchange.
Funding Source:
Funds for maintaining signal systems throughout the city are budgeted annually through GL code # 0260.6382. The annual cost for this battery back-up system, which is anticipated to cost $1,150, will be added to future budgets until Council directs otherwise.
Recommendation:
Staff reviewed and recommends approval of Amendment No. 1 to Traffic Control Signal Maintenance Agreement No. 07023 (MnDOT Contract No. 07023A01). If a battery back-up system is not maintained at this signal system and a power outage occurs, the signal system will not be operational, which may result in driver confusion and crashes.
The City Attorney reviewed and approved Amendment No. 1 to Traffic Control Signal Maintenance Agreement No. 07023 (MnDOT Contract No. 07023A01) as to legal form.
The City Attorney reviewed and approved Amendment No. 1 to Traffic Control Signal Maintenance Agreement No. 07023 (MnDOT Contract No. 07023A01) as to legal form.
Action:
Motion to adopt Resolution #22-086 approving Amendment No. 1 to Traffic Control Signal Maintenance Agreement No. 07023 for the Highway 10 and Armstrong Boulevard Interchange.
Attachments
Form Review
| Inbox | Reviewed By | Date |
|---|---|---|
| Kurt Ulrich | Kurt Ulrich | 05/05/2022 04:28 PM |
- Form Started By:
- Bruce Westby
- Started On:
- 04/04/2022 10:21 AM
- Final Approval Date:
- 05/05/2022