Adopt Resolution #22-103 Accepting Bids and Awarding Contract for 2022 Neighborhood Pavement Overlay Improvements, Improvement Project #22-04

Purpose:
The purpose of this case is to adopt Resolution #22-103 Accepting Bids and Awarding Contract for 2022 Neighborhood Pavement Overlay Improvements, Improvement Project #22-04.
 
Background:
City Improvement Project 22-04 proposes to overlay the streets within the Sunfish Lake Business Park 2^nd, Sunflower Ridge, Tiger Meadows, and The Ponds of Ramsey subdivisions. The streets total approximately 14,200 (2.69 miles) in length, vary in width between 32 and 42 feet wide, and are urban sections. A street segment summary is attached to this case.
 
Project History

• 2022 – 2031 Capital Improvement Program – listed as street overlay for 2022
• Resolution #21-194, adopted July 13, 2021; City Council ordered the City Engineer to request proposals for Topographic Survey for 2022 Pavement Management Program project.
• Resolution #21-224, adopted August 10, 2021; City Council awarded a proposal to Hakanson Anderson for Topographic Survey of the project area.
• Resolution #21-306, adopted October 26, 2021; City Council ordered the City Engineer to prepare plans and specifications for the improvement project.
• March 15, 2022; Public Works Committee gave recommendation for City Council approving plans and specifications and authorizing advertisement for bids for 2022 Neighborhood Pavement Overlay Improvements, Improvement Project #22-04.
• Resolution #22-075, adopted March 22, 2022; City Council approved plans and specifications and authorized advertisement for bids.
• May 2, 2022; Staff publicly opened bid proposals.

 
Pavement History
The streets within the subdivisions were generally built between 2002 and 2003. Pavement maintenance has included 2 crack seal / seal coat improvements. 2021 PASER values were 7 for all street segments. Ground Penetrating Radar (GPR) was performed on some of the street segments within the project area, and are summarized in the street segment summary.
 
Proposed Improvements
Staff reviewed the existing pavement sections and recommends mill and overlay improvements for these pavement sections. The proposed mill and overlay will very between 1.5 and 2 inches thick, dependent upon the existing pavement thicknesses.
 
Staff review found the existing pedestrian ramps within the project area did not meet current ADA requirements, therefore all pedestrian ramps within the project area will need to be removed and replaced. The concrete curb and gutter in the project area was found to generally be in good condition, and only spot repairs are proposed.
 
Minor repairs to the existing storm sewer structures are proposed with this project, the majority of which are grouting the existing adjustment rings and pipe inverts. Some storm sewer catch basin castings will require resetting due to settling.
 
The City will be placing inflow and infiltration barriers on the sanitary sewer manholes with this project. The City received an MCES I/I Grant for this work, which will reimburse the City for the costs associated with the I/I barriers.
 
Construction Process

• Install traffic control measures
  • Traffic control devices are maintained throughout the project
• Project removals (spot curb and gutter, pedestrian ramps)
• Place new concrete curb and gutter and pedestrian ramps (add 5 to 7-day cure time)
• Mill 1.5 to 2-inches off existing pavement surface
• Adjust and repair storm sewer catch basins
• Install I/I devices in sanitary sewer manholes 
• Restore the boulevard in any impacted areas
  • 4 inches topsoil, turf
• Place new bituminous pavement
  • Remove traffic control measures as allowed

 
Preliminary Schedule Remaining

• Council Awards Contract to the lowest responsible bidder
  • May 10, 2022
• Contractor begins construction
  • June 2022
• Contractor substantially completes construction
  • September 2, 2022
• Contractor completes construction (project clean up, punch list created)
  • September 30, 2022

Advertisements were published in the Anoka County Union Herald and in Finance & Commerce on April 1 and April 8, 2022. Bids were also advertised on-line on Quest CDN.
 
Letters will be mailed to property owners with updates on the project status, contact information, and project webpage information. Engineering Staff maintains a project webpage, which will be updated as new information is made available throughout the project.

Alternative #1 - Motion to adopt Resolution #22-103 accepting bids and awarding a construction contract for 2022 Neighborhood Pavement Overlays, Improvement Project #22-04, to North Valley, Inc. in the amount of $732,929.10.
 
Alternative #2 – Motion to deny adoption of Resolution #22-103 at this time.

Bids were advertised in the Anoka County Union Herald and in Finance and Commerce on April 1 and April 8, 2022. On May 2, 2022, a total of six (6) bids were received, opened, and tabulated, and the following bids were found to comply with the advertisement for bids.
 

CONTRACTOR	TOTAL BID
North Valley, Inc.	$732,929.10
Asphalt Surface Technologies Corp.	$763,107.89
Rum River Contracting	$780,306.82
Omann Brothers Paving Inc.	$795,369.07
Northwest	$843,723.40
Park Construction Company	$869,855.40
Engineer’s Estimate	$717,414.00

 
The bid of North Valley, Inc. of Nowthen, Minnesota, in the amount of $732,929.10 for the total bid for construction of said improvements in accordance with the approved plans and specifications and advertisement for bids, is the lowest responsible bid. Adding indirect costs in the amount of 14-percent for administrative, engineering, finance and legal costs, brings total project costs to $835,539.17.
 
Per the final plans and specifications, estimated construction costs were $717,414.00. After adding 14-percent for indirect costs, estimated project costs totaled $817,851.96.
 
The low bid is 2-percent more than the engineer’s estimate, primarily due to higher than estimated bituminous pavement and concrete costs.
 
Funding for this improvement is proposed to come from Pavement Management Funds, Stormwater Utility Funds, Sanitary Sewer Utility Funds. Sanitary Sewer Utility Funds will be reimbursed through an Inflow & Infiltration Grant.
 

• Street Project Costs                $812,304.75
• Storm Sewer Project Costs     $  21,328.94
• Sanitary Sewer Project Costs $    1,905.48
• Total Project Costs               $835,539.17

Hakanson Anderson proposes to provide construction staking in a total not-to-exceed amount of $4,700.00. These costs are included in the 14-percent indirect costs. Staff feels these costs are reasonable based on the scope of the proposed improvements and required staking and recommends accepting the proposal, which is attached for reference. Staff only requested a construction staking proposal from Hakanson Anderson since they provided the topographic survey for this project.  This means they already have the topographic survey and control point data for this project that will allow them to start work immediately without transferring data and ensuring they are using the correct elevation datum to avoid staking errors, which can happen if different engineering firms provide topographic survey and construction staking. Using one engineer for both services typically also results in lower fees.  
 
City Staff proposes to administer and inspect construction. 
 
Plans and specifications were prepared in-house as part of Staff’s normal duties.
 
Outside costs incurred to date as engineering indirect costs include:

• $1,500.00 for Hakanson Anderson to collect topographic survey

Staff recommends Alternative #1.

Motion to adopt Resolution #22-103 accepting bids and awarding a construction contract for 2022 Neighborhood Pavement Overlays, Improvement Project #22-04, to North Valley, Inc. for the bid in the amount of $732,929.10.