Adopt Resolutions #22-286, #22-287, #22-288 and #22-289 Ordering Plans and Specifications for 2023 Pavement Management Program Projects

Purpose:
The purpose of this case is to adopt Resolutions #22-286, #22-287, #22-288 and #22-289 ordering plans and specifications for 2023 Pavement Management Program projects.
 
Background:
The proposed 2023 – 2032 Capital Improvement Program (CIP) identifies four (4) street reconstruction projects and two (2) overlay improvements for 2023.
 
To date City Council has authorized preparation of plans and specifications for two street reconstruction projects; Improvement Project #23-01, 161^st Avenue Reconstruction and Improvement Project #23-04, 167^th Avenue Reconstruction. The following Pavement Management Projects have not yet received authorization to create plans and specifications:
 

• Improvement Project #23-05, Barthel’s Rum River Acres 2^nd Street Reconstructions
• Improvement Project #23-06, 2023 MSA Pavement Overlay Improvements
• Improvement Project #23-07, 2023 Neighborhood Pavement Overlay Improvements
• Improvement Project #23-10, Whispering Pines Estates Plat 3 Street Reconstructions

 
Street segment summaries for each of these projects are attached to this case.
 
On August 23, 2022, the Ramsey City Council accepted a proposal for a topographic survey of the Improvement Project #23-05 project area from Hakanson Anderson.
 
On November 7, 2022, the Ramsey City Council accepted a proposal for topographic surveys of the Improvement Project #23-06, #23-07, and #23-10 project areas from Bolton & Menk. Ramsey City Council also accepted a proposal for a geotechnical report of the Improvement Project 23-10 project area from Haugo Geotechnical Services.
 
On November 15, 2022, the Ramsey Public Works Committee considered recommending City Council Authorization to prepare plans and specifications for the 2023 PMP listed above. The Committee supported completing the proposed projects in 2023 and recommended City Council authorization to prepare plans and specifications.
 
IP 23-05 Barthel’s Rum River Acres 2^nd Street Reconstructions Project Scope
This project proposes reconstruction of the streets within the Barthel’s Rum River Acres 2^nd subdivision, which is generally located between 161^st Avenue and 164^th Avenue, adjacent to the Rum River. The streets are 24 feet wide rural sections (no curb and gutter), totaling 1.64 miles in length. Traffic counts have not been taken, but Staff anticipates typical neighborhood traffic due to the location of the subdivision and lack of adjacent or internal destinations, which would increase traffic above normal residential neighborhood traffic volumes. No sewer or water exist in the project area, and utility extensions to the area are not proposed. The existing drainage is through swales adjacent to the roadway and street crossing culverts. Two culverts which carry flow from Anoka County Ditch 66 to the Rum River are proposed to be replaced as part of this project. Additionally, Staff is aware of Northern Natural Gas mainline crossings in three locations across the project. Staff is anticipating much of the project will require subsoil corrections. Public Works Staff in the past has patched areas of the road with clay coming up to the surface of the pavement, and several spots of vertical displacement can be found in the pavement. The project proposes to replace existing street crossing culverts, otherwise drainage issues within the project area are not known, and the swales are performing well. This will be explored further during project design. Estimated project costs are $2,283,456, with $2,204,160 Pavement Management Funds and $79,296 Storm Water Funds as the proposed funding sources.
 
IP 23-06 2023 MSA Pavement Overlay Improvements Project Scope
This project proposes pavement mill and overlay improvements to Riverdale Drive between Ramsey Boulevard and Feldspar Street. Staff will determine the project end points during design, and will coordinate the westerly project limit, which is generally anticipated to be near the pedestrian crosswalk east of the Holiday gas station driveway, with the future Ramsey Boulevard Interchange design plans. Riverdale Drive is 0.61 miles in length, 40 feet wide urban section measured to the face of curb. The average daily traffic (ADT) vehicle counts between Ramsey Boulevard and Garnet Street is 3,450 ADT, and between Garnet Street and Feldspar Street it is 1,100 ADT as of 2019. Staff is not proposing any repairs to watermain or sanitary sewer with this project, minor storm sewer structure repairs typically re-grouting catch basins is proposed. Additionally, all pedestrian curb ramps will be improved to comply with current Americans with Disabilities Act (ADA) compliance. Estimated project costs are $209,688, with $190,625 Municipal State Aid Funds and $19,063 Storm Water Funds as the proposed funding sources.
 
IP 23-07 2023 Neighborhood Pavement Overlay Improvements Project Scope
This project proposes pavement mill and overlay improvements within five residential subdivisions within the City; Alpine Meadows and Highlands at River Park 1^st, 2^nd, 3^rd, and 4^th Additions. The project totals 1.83 miles in length. The streets in all proposed project areas are urban sections (curb and gutter with storm sewer) with varying street widths. Staff is not proposing any repairs to waterman or sanitary sewer with this project. Minor storm sewer structure repairs, typically re-grouting catch basins, is proposed. Additionally, all pedestrian curb ramps will be improved to comply with current ADA standards. Estimated project costs are $517,000, with $470,000 Pavement Management Funds and $47,000 Storm Water Funds as the proposed funding sources.
 
IP 23-10 Whispering Pines Estates Plat 3 Street Reconstructions
This project proposes reconstruction of the streets within the Whispering Pines Estates Plat 3 residential subdivision, which is generally located west of Armstrong Boulevard between 157^th Lane and 158^th Lane. The streets are 24 feet wide rural sections, totaling 1.72 miles in length. Traffic counts have not been taken, but Staff anticipates typical neighborhood traffic volumes. No municipal sewer or water exists in the project area, and utility extensions are not proposed. The existing drainage is through swales adjacent to the roadway and street crossing culverts. The neighborhood includes Whispering Pines North Park, which is a vacant low area servicing as a ponding area for the subdivision. No improvements to the Park have been proposed. Proposed CIP costs reflect a full-depth reclamation process. Staff believes this subdivision would be a good candidate for the reclamation rehabilitation process used on the streets west of Armstrong Boulevard as part of the Autumn Heights Street Reconstruction project performed in the fall of 2022. This process would require good sub-soils which will be determined from the geotechnical report, due December 30, 2022. In general, the existing drainage ditches along the roadways appear to be performing well but drainage improvements will be explored further during project design and review of the topographic survey. Staff is proposing to replace the existing street crossing culverts with the project. As part of the project, Staff will be exploring the feasibility of increasing the size of the 66-foot diameter cul-de-sac on the south end of Eland Street. Estimated project costs are $1,065,680, with $968,800 Pavement Management Funds and $96,880 Storm Water Funds as the proposed funding sources.
 
Project Timelines
Staff is proposing to prepare plans and specifications for these 2023 Pavement Management Program projects in-house, as part of their normal duties. The following are the proposed general project timelines:
 
December 13, 2022     City Council Authorization to prepare plans and specifications
Dec 2022 – Feb 2023  Staff prepares plans and specifications
Jan – Feb 2023            City Council approves plans, authorizes bidding
Feb – Apr 2023           Bids advertised and opened, City Council awards contracts
May – June 2023         Begin construction
Sep – Oct 2023            Finish construction
 
The street improvements proposed with these projects are identified in the City’s 10-year Capital Improvement Program (CIP) for construction in 2023. They can all be funded using a combination of MSA Funds, Pavement Management Funds (Bonding / Tax Levy), and Storm Water Utility Funds. These projects would best be constructed as stand-alone projects, but Staff proposes to bid and award the projects as close together as practical, which generally allows for a better bidding environment for the City. These projects are necessary, feasible, and cost-effective from an engineering standpoint, and can be constructed as proposed herein.

Notifications are not required for this case.

Observations:
Estimates are CIP level and will be updated during the design process.
 
Alternatives:
Alternative #1, Motion to adopt Resolutions #22-286, #22-287, #22-288 and #22-289 ordering plans and specifications for 2023 Pavement Management Program projects.
 
Alternative #2, Motion of other.

Funding for these improvements are proposed to come from a combination of Pavement Management Funds, Municipal State Aid Funds, and Storm Water Funds as identified in this case and within the 10-year CIP.
 

Project Funding Summary
Improvement Project	MSA Funds	Pavement Management Funds	Storm Water Funds	Total Project Funds
IP 23-05		$ 2,204,160	$ 79,296	$ 2,283,456
IP 23-06	$ 190,625		$ 19,063	$ 209,688
IP 23-07		$ 470,000	$ 47,000	$ 517,000
IP 23-10		$ 968,800	$ 96,880	$ 1,065,680

Staff recommends alternative #1.
 
On November 15, 2022, the Ramsey Public Works Committee recommended City Council authorization to prepare plans and specifications for the 2023 Pavement Management Program projects.

Action:
Adopt Resolutions #22-286, #22-287, #22-288 and #22-289 ordering plans and specifications for 2023 Pavement Management Program projects.