Adopt Resolution #23-062 Ordering Requests for Proposals for Topographic Surveys, Geotechnical Evaluations and Utility Testing for 2024 Capital Improvement Program Projects - This case was moved to the Regular Agenda to be considered as case 7.3

Purpose:
The purpose of this case is to adopt Resolution #23-062 ordering request for proposals for topographic surveys, geotechnical evaluations and utility testing for 2024 Capital Improvement Program projects.
 
Background:
The current 2023 through 2032 10-Year Capital Improvement Program (CIP) proposes street reconstruction or pavement overlays of the following subdivisions in 2024:

• IP 24-01 Barthel’s Rum River & White Pines Estates Street Reconstructions
• IP 24-02 Halls Dover Acres Street Reconstructions
• IP 24-03 Rodeo Hills Estates & Valley View Acres Street Reconstructions
• IP 24-04 Ford Brook Estates 3^rd Street Reconstructions
• IP 24-05 MSA Xkimo Street Reconstruction
• IP 24-06 2024 MSA Pavement Overlay Improvements
• IP 24-07 2024 Neighborhood Pavement Overlay Improvements
• IP 24-10 Section 01 Unplatted (North of CR 27) Street Reconstructions
• IP 24-11 MSA Alpine Drive Reconstruction
• IP 24-12 Juniper Wood 1^st – 3^rd Street Reconstructions

 
Staff will use this information as design aids for the improvement projects. Topographic surveys are essential to locate all existing site features and to create an existing ground surface, used as the base for designing the project. Geotechnical reports inform Staff of subsoil conditions, which is essential when designing the pavement section for the reconstructed streets. Also included in geotechnical reports are groundwater elevations and support capabilities of the soils for utilities and trenches, as well as associated backfilling recommendations. Televising sewer pipes informs Staff of the condition of the pipes, and locates existing damage. This allows Staff to include fixing damaged pipes into the construction plans, which is more cost effective than doing repairs as standalone projects, or as change orders during the project.
 
A summary of the proposed design request for proposals and a 2024 Pavement Management Program Map are attached to this case for reference.

No notifications are required with this case.

Observations:
Staff preliminarily reviewed the proposed projects for 2024, and determined the majority of plans and specifications can be produced in-house. As called out in the attached summary, four of the projects include engineering design services. Staff feels three of these projects will likely be combined together due to proximity, relatively small project size of two of the projects, and similar project scope and potential impacts.
 
Alternatives:
Motion to adopt Resolution #23-062 ordering request for proposals for topographic surveys, geotechnical evaluations and utility testing for 2024 Capital Improvement Program projects.

Funding for these services would come from a combination of Municipal State Aid Funds, Pavement Management Funds, and the respective Utility Funds.

Staff recommends adopting Resolution #23-062 ordering request for proposals for topographic surveys, geotechnical evaluations and utility testing for 2024 Capital Improvement Program projects.
 
On March 21, 2023 the Ramsey Public Works Committee recommended City Council approval of ordering requests for proposals for 2024 Capital Improvement Program project topographic surveys, geotechnical services, utility testing and engineering services.

Adopt Resolution #23-062 ordering requests for proposals for topographic surveys, geotechnical evaluations and utility testing for 2024 Capital Improvement Program projects.