5.7.
| CC Regular Session |
| Meeting Date: | 08/22/2023 |
| Primary Strategic Plan Initiative: | {ud_pd7} |
Information
Title
Adopt Resolution #23-184 Accepting Bids and Awarding Contract for Central Park Main Parking Lot Reconstruction, Improvement Project #23-02
Purpose/Background:
Purpose:
The purpose of this case is to adopt Resolution #23-182 accepting bids and awarding contract for Central Park Main Parking Lot Reconstruction, Improvement Project #23-02.
Background:
City Improvement Project #23-02 proposes to reconstruct Central Park’s main parking lot. Reconstruction of the parking lot is in the current 2023 – 2032 Capital Improvement Program (CIP) for 2023. It was placed in 2023 with the intent to construct it concurrently with 161st Avenue, as a separate project.
Existing Conditions:
The existing parking lot was built in 1985, and is approximately 1.6 acres. A pavement core and soil boring were taken in the parking lot. The parking lot was found to consist of 2.25” bituminous placed directly on sand subbase. The existing parking lot includes 202 total stalls, 3 of which are marked as handicap stalls. The pavement is not rated with as part of the City’s PASER rating system, however, Staff review has determined an overlay treatment would not be appropriate.
Project History:
Proposed Improvements:
Based on direction from the Park and Recreation Commission, Public Works Committee, and City Council, this project proposes to reconstruct the parking lot with; two-way traffic flow, two lowered medians which will both collect stormwater runoff and contain trees to provide shade, and an increased foot print to allow for more parking stalls while not removing any mature trees within the park. The parking lot will include B-style concrete curb and gutter throughout, with concrete flumes in the medians. A storm sewer system including catch basins and pipe will be installed at low points in the park drive and medians to take the stormwater runoff. This storm sewer will connect to the system built as part of the 161st Avenue reconstruction project. The parking lot stalls are proposed to be 20 feet deep and 9 feet wide with 24 feet wide drive aisles. The total stall count is 232, including 7 handicap stalls. Handicap stall counts are required per the Minnesota Accessibility code, which requires a minimum 7 stalls for total spaces between 201 and 300.
Staff is proposing to not include the median landscaping or irrigation system as part of the parking lot reconstruction. This is proposed to be performed separately later this fall. As part of the parking lot reconstruction, conduit will be added for future connection to the existing park irrigation system.
Future Central Park Considerations:
This project is proposing to only reconstruct the main parking lot and adjacent park drives. The smaller southern parking lot is being reconstructed as part of the 161st Avenue reconstruction project per City Council direction on December 13, 2022. The parking lot bay across from the hockey rinks and park drive are in the same condition and age as the main parking lot. Construction of these facilities is proposed to be phased to allow for continual use of Central Park by the public. To offset parking loss during fall sports and provide additional parking during the parking fair, City Staff has temporarily stripped the hockey rinks and joy rinks for parking. An exhibit showing this layout is attached to this case.
Preliminary Schedule Remaining:
Plans for this improvement project were created in-house, as part of Staff’s normal duties.
The purpose of this case is to adopt Resolution #23-182 accepting bids and awarding contract for Central Park Main Parking Lot Reconstruction, Improvement Project #23-02.
Background:
City Improvement Project #23-02 proposes to reconstruct Central Park’s main parking lot. Reconstruction of the parking lot is in the current 2023 – 2032 Capital Improvement Program (CIP) for 2023. It was placed in 2023 with the intent to construct it concurrently with 161st Avenue, as a separate project.
Existing Conditions:
The existing parking lot was built in 1985, and is approximately 1.6 acres. A pavement core and soil boring were taken in the parking lot. The parking lot was found to consist of 2.25” bituminous placed directly on sand subbase. The existing parking lot includes 202 total stalls, 3 of which are marked as handicap stalls. The pavement is not rated with as part of the City’s PASER rating system, however, Staff review has determined an overlay treatment would not be appropriate.
Project History:
- April 12, 2022, Resolution #22-089, the Ramsey City Council accepted a proposal for a topographic survey of the project area from Bolton & Menk.
- June 21, 2022, the Ramsey Public Works Committee (PWC) reviewed bicycle and pedestrian facilities as part of the 161st Avenue Street Reconstruction. The PWC recommended extending pedestrian facilities with a goal of minimizing tree impacts and existing park facilities. Those recommendations were incorporated into the parking lot reconstruction plans.
- November 10, 2022, the Ramsey Park and Recreation Commission (PRC) had a discussion of the proposed Central Park parking lot reconstruction as part of consideration of the 2023 – 2032 Parks Capital Improvement Plan. The PRC supported the project in general, specifically using medians to collect stormwater runoff and provide shade trees. Additionally, using the available green space adjacent to the parking lot to increase the footprint of the parking lot, while not losing trees. The PRC supported a one-way directional parking lot layout to increase safety for pedestrians, but also to maximize stall count if possible.
- November 15, 2022, the PWC recommended City Council authorization to prepare plans and specifications. The PWC generally supported the project, including creating the medians to provide shade trees, using the available green space adjacent to the parking lot to increase the footprint of the parking lot while not losing trees. The PWC also supported a two-way parking lot layout to maximize the total stall count.
- December 13, 2022, Resolution #22-285, the Ramsey City Council ordered the City Engineer to prepare plans and specifications for Improvement Project #23-02, Central Park Main Parking Lot Reconstruction.
- July 18, 2023, the PWC recommended City Council approve plans and specifications and authorize advertisement for bids for Central Park Main Parking Lot Reconstruction, Improvement Project #23-02.
- July 25, 2023, Resolution #23-166, the Ramsey City Council approved plans and specifications and authorized advertisement for bids.
- August 10, 2023, the Park and Recreation Commission recommended City Council partially fund Central Park Main Parking Lot Reconstruction using Park Improvement Trust Funds.
Proposed Improvements:
Based on direction from the Park and Recreation Commission, Public Works Committee, and City Council, this project proposes to reconstruct the parking lot with; two-way traffic flow, two lowered medians which will both collect stormwater runoff and contain trees to provide shade, and an increased foot print to allow for more parking stalls while not removing any mature trees within the park. The parking lot will include B-style concrete curb and gutter throughout, with concrete flumes in the medians. A storm sewer system including catch basins and pipe will be installed at low points in the park drive and medians to take the stormwater runoff. This storm sewer will connect to the system built as part of the 161st Avenue reconstruction project. The parking lot stalls are proposed to be 20 feet deep and 9 feet wide with 24 feet wide drive aisles. The total stall count is 232, including 7 handicap stalls. Handicap stall counts are required per the Minnesota Accessibility code, which requires a minimum 7 stalls for total spaces between 201 and 300.
Staff is proposing to not include the median landscaping or irrigation system as part of the parking lot reconstruction. This is proposed to be performed separately later this fall. As part of the parking lot reconstruction, conduit will be added for future connection to the existing park irrigation system.
Future Central Park Considerations:
This project is proposing to only reconstruct the main parking lot and adjacent park drives. The smaller southern parking lot is being reconstructed as part of the 161st Avenue reconstruction project per City Council direction on December 13, 2022. The parking lot bay across from the hockey rinks and park drive are in the same condition and age as the main parking lot. Construction of these facilities is proposed to be phased to allow for continual use of Central Park by the public. To offset parking loss during fall sports and provide additional parking during the parking fair, City Staff has temporarily stripped the hockey rinks and joy rinks for parking. An exhibit showing this layout is attached to this case.
Preliminary Schedule Remaining:
- Contractor begins construction
- September, 2023
- Contractor substantially completes construction
- October 13, 2023
- Landscaping / Irrigation installation
- October / November 2023
Plans for this improvement project were created in-house, as part of Staff’s normal duties.
Notification:
Notifications are not required with this case.
Funding Source:
Funding for this improvement is proposed to come from Park Improvement Trust Funds, Capital Maintenance Funds, and Storm Water Utility Funds.
Bids were advertised in the Anoka Union herald on Friday July 28 and August 4, 2023. On August 18, 2023 a total of ten (10) bids were received, opened, and tabulated, and the following bids were found to comply with the advertisement for bids.
The bid of Veit & Company, Inc. of Rogers, Minnesota, in the amount of $561,036.71 for the total bid for construction of said improvements in accordance with the approved plans and specifications and advertisement for bids, is the lowest responsible bidder. Adding indirect costs in the amount of 23-percent brings the total project costs to $690,075.15.
The low bid is 26-percent less than the engineers estimate, primarily due to lower than anticipated removal, excavation and grading costs.
Funding source breakdown:
A proposal from Bolton & Menk in the lump sum not to exceed amount of $11,927.00 for construction staking services is attached to this case. Construction staking is essential for construction of the improvements and City Staff does not have the capacity to perform this in-house. Construction staking is included in the 23-percent indirect costs for the improvements.
Bids were advertised in the Anoka Union herald on Friday July 28 and August 4, 2023. On August 18, 2023 a total of ten (10) bids were received, opened, and tabulated, and the following bids were found to comply with the advertisement for bids.
| Contractor | Total Bid |
| Veit & Company, Inc. | $561,036.71 |
| Peterson Companies | $562,997.02 |
| LinnCo, Inc. | $613,928.50 |
| C&L Excavating, Inc. | $625,961.85 |
| Winberg Companies LLC | $632,092.90 |
| Meyer Contracting, Inc. | $634,239.34 |
| US Site Work | $644,097.65 |
| New Look Contracting, Inc. | $659,859.50 |
| T.A. Schifsky & Sons, Inc. | $688,534.12 |
| Action Construction Services | $783,246.57 |
| Engineer’s Estimate | $756,127.28 |
The bid of Veit & Company, Inc. of Rogers, Minnesota, in the amount of $561,036.71 for the total bid for construction of said improvements in accordance with the approved plans and specifications and advertisement for bids, is the lowest responsible bidder. Adding indirect costs in the amount of 23-percent brings the total project costs to $690,075.15.
The low bid is 26-percent less than the engineers estimate, primarily due to lower than anticipated removal, excavation and grading costs.
Funding source breakdown:
| Funding Source | Construction Costs | Indirect Costs | Total Costs |
| Park Improvement Trust Funds | $210,459.46 | $48,405.67 | $258,865.13 |
| Capital Maintenance Funds | $210,459.46 | $48,405.67 | $258,865.13 |
| Storm Sewer Utility Funds | $140,117.79 | $32,227.10 | $172,344.89 |
| Total Costs | $561,036.71 | $129,038.44 | $690,075.15 |
A proposal from Bolton & Menk in the lump sum not to exceed amount of $11,927.00 for construction staking services is attached to this case. Construction staking is essential for construction of the improvements and City Staff does not have the capacity to perform this in-house. Construction staking is included in the 23-percent indirect costs for the improvements.
Recommendation:
Recommendation:
Staff recommends adopting Resolution #23-182 accepting bids and awarding contract for Central Park Main Parking Lot Reconstruction, Improvement Project #23-02.
On August 10, 2023 the Ramsey Park and Recreation Commission reviewed the improvement project and recommended City Council partially fund the improvements with Park Improvement Trust Funds.
Staff recommends adopting Resolution #23-182 accepting bids and awarding contract for Central Park Main Parking Lot Reconstruction, Improvement Project #23-02.
On August 10, 2023 the Ramsey Park and Recreation Commission reviewed the improvement project and recommended City Council partially fund the improvements with Park Improvement Trust Funds.
Action:
Adopt Resolution #23-182 accepting bids and awarding contract for Central Park Main Parking Lot Reconstruction, Improvement Project #23-02.
Attachments
Form Review
| Inbox | Reviewed By | Date |
|---|---|---|
| Bruce Westby | Bruce Westby | 08/16/2023 09:56 AM |
| Brian Hagen | Brian Hagen | 08/17/2023 08:51 AM |
- Form Started By:
- Joe Feriancek
- Started On:
- 08/11/2023 08:55 AM
- Final Approval Date:
- 08/18/2023