5.21.
| CC Regular Session |
| Meeting Date: | 08/22/2023 |
| Primary Strategic Plan Initiative: | {ud_pd7} |
Information
Title
Adopt Resolution #23-200 Ordering Plans and Specifications for MSA Xkimo Street Reconstruction, Improvement Project #24-05
Purpose/Background:
Purpose:
The purpose of this case is to adopt Resolution #23-200 ordering plans and specifications for MSA Xkimo Street Reconstruction, Improvement Project #24-05.
Background:
The 2023 – 2032 Capital Improvement Program (CIP) identifies Xkimo Street between Trunk Highway 47 and 142nd Avenue for street reconstruction in 2024. A street segment summary for this project is attached to this case.
Project Scope
This project proposes to reconstruct Municipal State Aid (MSA) Xkimo Street between Trunk Highway 47 and 142nd Avenue. Xkimo Street is a 41-foot wide urban section street with concrete curb and gutter and sidewalk on the west side of the street. The east side of the street is commercial including an office building, a gas station, and 3 vacant lots. The east side of the street is residential including 6 driveways and 3 small cul-de-sac side streets. The street totals 0.29 miles in length. MSA traffic counts indicate an annual daily traffic count of 2,050 vehicles.
Sanitary sewer, watermain and storm sewer exist within the project area. Staff is not aware of any issues with the existing municipal utilities. During project design Staff proposes to clean and video the sanitary sewer and storm sewer pipes and structure, as well as leak test the watermain pipes, valves and hydrants. If issues are found, Staff will make a recommendation to either perform repairs prior to the street reconstruction project or during the project, depending on the type and severity of the issue. With the age of the existing municipal utilities, Staff generally anticipates the useful life will last the anticipated 60-year design life of the street improvements.
The project is proposing to only perform spot concrete curb and gutter replacements, and perform the full-depth reclamation process. Based on the assumed sub-soil conditions, a pavement section of 4-inches new bituminous over 6-inches recycled aggregate base should meet the required 10-ton MSA pavement strength design requirements. This will be further explored during project design, which will include obtaining a geotechnical report of the project area.
Additional Permitting
Xkimo Street is an MSA street, which requires review and approval by the MnDOT MSA department prior to bidding the project. Additionally, some work will need to occur within the MnDOT right of way along Trunk Highway 47, with potential impacts to the existing traffic signal system. Work within the MnDOT right of way requires additional right of way permitting, in this case it will include review and approves from the MnDOT traffic signal department as well.
Project Timelines
Staff is proposing to not prepare plans and specifications for this project. A proposal from Hakanson Anderson for engineering design services, including preparing final plans and specifications, is attached to this case.
The following are the proposed general project timelines:
August 22, 2023 City Council authorization to prepare plans and specifications
Sep – Oct 2023 Geotechnical investigation and topographic survey (Hakanson Anderson)
Oct 2023 – Jan 2024 Prepare plans and specifications (Hakanson Anderson)
Jan 2024 City Council approves plans, authorizes bidding
Feb – Mar 2024 Bid opening, City Council awards contracts
May – June 2024 Begin Construction
Summer 2024 Finish Construction
Hakanson Anderson Design Services
Due to the 2024 project design workload as proposed in the 2023 – 2032 CIP, City Staff does not have the capacity to prepare plans and specifications for these improvements in time to bid the project in late winter / early spring and be ready for early season construction. Hakanson Anderson has provided a proposal for engineering design services including; coordinating project investigation, topographic survey, project design and bidding services, permitting, preparation of project documents and final plans. The proposal does not include construction inspection or construction administration, these are proposed to be performed by City Staff. The proposal total cost for Improvement Project 24-05 are $38,000, and are included in the 23-percent indirect project costs associated with these improvements. Engineering design services qualify for reimbursement through Municipal State Aid Funds.
Staff requested a proposal from Hakanson Anderson for contracted design services for this project to help minimize staff's effort for coordinating contracted design services for 2024 Pavement Management Program projects. Coordinating work with more than one engineering consultant takes more effort than working with a single consultant.
The street improvements proposed with this project are identified in the City’s current 10-year CIP for construction in 2024. It can be funded using a combination of Municipal State Aid Funds and Storm Water Utility Funds. If additional work on sanitary sewer or watermain is discovered during project design, associated work is proposed to be paid through the respective utility funds. This project is proposed to be constructed as a stand-alone project. Staff proposes to bid and award 2024 projects as close together as practical, which generally allows for a better bidding environment for the City. This project is necessary, feasible, and cost-effective from an engineering standpoint, and can be constructed as proposed herein.
The purpose of this case is to adopt Resolution #23-200 ordering plans and specifications for MSA Xkimo Street Reconstruction, Improvement Project #24-05.
Background:
The 2023 – 2032 Capital Improvement Program (CIP) identifies Xkimo Street between Trunk Highway 47 and 142nd Avenue for street reconstruction in 2024. A street segment summary for this project is attached to this case.
Project Scope
This project proposes to reconstruct Municipal State Aid (MSA) Xkimo Street between Trunk Highway 47 and 142nd Avenue. Xkimo Street is a 41-foot wide urban section street with concrete curb and gutter and sidewalk on the west side of the street. The east side of the street is commercial including an office building, a gas station, and 3 vacant lots. The east side of the street is residential including 6 driveways and 3 small cul-de-sac side streets. The street totals 0.29 miles in length. MSA traffic counts indicate an annual daily traffic count of 2,050 vehicles.
Sanitary sewer, watermain and storm sewer exist within the project area. Staff is not aware of any issues with the existing municipal utilities. During project design Staff proposes to clean and video the sanitary sewer and storm sewer pipes and structure, as well as leak test the watermain pipes, valves and hydrants. If issues are found, Staff will make a recommendation to either perform repairs prior to the street reconstruction project or during the project, depending on the type and severity of the issue. With the age of the existing municipal utilities, Staff generally anticipates the useful life will last the anticipated 60-year design life of the street improvements.
The project is proposing to only perform spot concrete curb and gutter replacements, and perform the full-depth reclamation process. Based on the assumed sub-soil conditions, a pavement section of 4-inches new bituminous over 6-inches recycled aggregate base should meet the required 10-ton MSA pavement strength design requirements. This will be further explored during project design, which will include obtaining a geotechnical report of the project area.
Additional Permitting
Xkimo Street is an MSA street, which requires review and approval by the MnDOT MSA department prior to bidding the project. Additionally, some work will need to occur within the MnDOT right of way along Trunk Highway 47, with potential impacts to the existing traffic signal system. Work within the MnDOT right of way requires additional right of way permitting, in this case it will include review and approves from the MnDOT traffic signal department as well.
Project Timelines
Staff is proposing to not prepare plans and specifications for this project. A proposal from Hakanson Anderson for engineering design services, including preparing final plans and specifications, is attached to this case.
The following are the proposed general project timelines:
August 22, 2023 City Council authorization to prepare plans and specifications
Sep – Oct 2023 Geotechnical investigation and topographic survey (Hakanson Anderson)
Oct 2023 – Jan 2024 Prepare plans and specifications (Hakanson Anderson)
Jan 2024 City Council approves plans, authorizes bidding
Feb – Mar 2024 Bid opening, City Council awards contracts
May – June 2024 Begin Construction
Summer 2024 Finish Construction
Hakanson Anderson Design Services
Due to the 2024 project design workload as proposed in the 2023 – 2032 CIP, City Staff does not have the capacity to prepare plans and specifications for these improvements in time to bid the project in late winter / early spring and be ready for early season construction. Hakanson Anderson has provided a proposal for engineering design services including; coordinating project investigation, topographic survey, project design and bidding services, permitting, preparation of project documents and final plans. The proposal does not include construction inspection or construction administration, these are proposed to be performed by City Staff. The proposal total cost for Improvement Project 24-05 are $38,000, and are included in the 23-percent indirect project costs associated with these improvements. Engineering design services qualify for reimbursement through Municipal State Aid Funds.
Staff requested a proposal from Hakanson Anderson for contracted design services for this project to help minimize staff's effort for coordinating contracted design services for 2024 Pavement Management Program projects. Coordinating work with more than one engineering consultant takes more effort than working with a single consultant.
The street improvements proposed with this project are identified in the City’s current 10-year CIP for construction in 2024. It can be funded using a combination of Municipal State Aid Funds and Storm Water Utility Funds. If additional work on sanitary sewer or watermain is discovered during project design, associated work is proposed to be paid through the respective utility funds. This project is proposed to be constructed as a stand-alone project. Staff proposes to bid and award 2024 projects as close together as practical, which generally allows for a better bidding environment for the City. This project is necessary, feasible, and cost-effective from an engineering standpoint, and can be constructed as proposed herein.
Notification:
If City Council orders plans and specifications for this improvement project, Staff will send notification letters to residents impacted by these improvements.
Observations/Alternatives:
Observations:
Estimates are CIP level and will be updated during the design process.
Alternatives:
Motion to adopt Resolution #23-200 ordering plans and specifications for MSA Xkimo Street Reconstruction, Improvement Project #24-05.
Estimates are CIP level and will be updated during the design process.
Alternatives:
Motion to adopt Resolution #23-200 ordering plans and specifications for MSA Xkimo Street Reconstruction, Improvement Project #24-05.
Funding Source:
Funding for this improvement is proposed to come from Municipal State Aid Funds and Storm Water Utility Funds.
| Funding Source | Project Costs |
| Municipal State Aid Funds | $439,350 |
| Storm Water Utility Funds | $43,935 |
| Project Total | $483,285 |
Recommendation:
Staff recommends adopting Resolution #23-200 ordering plans and specifications for MSA Xkimo Street Reconstruction, Improvement Project #24-05.
Action:
Adopt Resolution #23-200 ordering plans and specifications for MSA Xkimo Street Reconstruction, Improvement Project #24-05.
Attachments
Form Review
| Inbox | Reviewed By | Date |
|---|---|---|
| Bruce Westby | Bruce Westby | 08/17/2023 09:50 AM |
| Brian Hagen | Brian Hagen | 08/17/2023 11:25 AM |
- Form Started By:
- Joe Feriancek
- Started On:
- 08/16/2023 01:06 PM
- Final Approval Date:
- 08/17/2023