Adopt Resolution #24-013 Ordering Plans and Specifications for 2024 Pavement Rejuvenation Improvements, Improvement Project #24-09

Purpose:
The purpose of this case is to adopt Resolution #24-03 ordering plans and specifications for 2024 Pavement Rejuvenation Improvements, Improvement Project #24-09.
 
Background:
Rejuvenator Use History
In 2019, the City Council indefinitely suspended seal coat improvements due to observed issues of pavement striping under seal coat, which causes approximately the top inch of pavement to strip away from underlying pavement. These areas of striping originally show as small spots in the surface of the pavement, but quickly migrate across the pavement into larger sections. 
 
In alignment with many other metro cities confronted with these same pavement issues, Staff feels pavement rejuvenators provide the greatest overall benefit at the lowest cost. Staff proposes to continue to use Reclamite, a maltene-based petroleum product with the ability to penetrate into asphalt pavement and restore reactive components (maltenes) which have been lost due to the nature process of oxidation.
 
Reclamite has been used nationally for more than 50 years and is proven to add 5 to 7 years of service life to pavements. The application is intended to be performed on pavements 5 years old or less, though several cities are completing pilot project applications on pavement sections older than 5 years. Staff will continue to monitor such applications and adjust future projects within the City of Ramsey based on observed results.
 
Future Considerations
Regional contractors have taken note of metro Cities moving away from seal coating and toward pavement rejuvenators, and as a result several newer products are becoming available in our region. The Minnesota Local Road Research Board (LRRB), with the assistance of MnROAD's, is one year into an evaluation of proprietary rejuvenators, including the most commonly used product in the metro area, Reclamite. Early results indicate Reclamite is performing well in Minnesota. Ideally, once the evaluation is complete, additional reliable products will result in a competitive bidding market. Because of its proven track record, and the potential risks associated with using new products, Staff currently recommends continuing to use Reclamite on all street segments proposed to receive pavement rejuvenator.
 
2024 Proposed Rejuvenator Improvements
The City’s current pavement maintenance schedule calls for public streets to receive pavement rejuvenator the second year following construction, reconstruction, and overlay improvements. However, while this is the typical maintenance schedule it is important to note that Staff reviews the condition of all streets annually and adjusts the schedule of maintenance operations based on actual pavement conditions. Additionally, in past years, staff have had to reduce the miles of street segments receiving pavement rejuvenation due to budget limitations.
 
A map and subdivision summary of the proposed 2024 Pavement Rejuvenator Improvements is attached to this case. A total of 16.08 miles of public street segments across 33 subdivisions are proposed to receive pavement rejuvenation. Approximately 50-percent of the street segments are proposed to receive pavement rejuvenation improvements on the 2-year schedule, while the remaining 50-percent were previously passed over due to budget restraints but are still in the window where pavement rejuvenation treatment is cost-effective.
 
Final plans and specifications are proposed to be prepared in-house as part of Staff’s normal duties.
 
Preliminary Schedule Remaining

• Council approves plans and specifications, and awards contract for 2024 Pavement Rejuvenator
  • March 26, 2024
• Contractor begins improvements
  • Late June / early July, 2024
• Contractor completes improvements
  • Late July / early August, 2024

 
The proposed improvements are designated as City Improvement Project #24-09, 2024 Pavement Rejuvenation Improvements.

If Council orders plans and specifications, engineering Staff will create and maintain a project webpage, which will be updated as new information is made available throughout the project. Letters will not be mailed out to affected property owners until Council approves the plans and awards the contract for the project, which is proposed to occur in late March, 2024.

Observations:
Estimates are CIP level and will be updated during the design process.
 
Alternatives:
Motion to adopt Resolution #24-03 ordering plans and specifications for 2024 Pavement Rejuvenation Improvements, Improvement Project #24-09.

The City budgeted $575,000 for crack seal and pavement rejuvenator improvements in 2024. Municipal State Aid (MSA) street segments may be paid using MSA maintenance funds. Approximately 9-percent of the proposed project area is composed of MSA street segments
 
Estimated Pavement Rejuvenator Project Costs        $402,000
Estimated Crack Seal Project Costs                           $173,000
Total Contracted Street Maintenance Costs               $575,000
 
City Staff proposes to administer and inspect construction in-house, as part of their normal duties.

Staff recommends adopting Resolution #24-03 ordering plans and specifications for 2024 Pavement Rejuvenation Improvements, Improvement Project #24-09.

Motion to adopt Resolution #24-03 ordering plans and specifications for 2024 Pavement Rejuvenation Improvements, Improvement Project #24-09.