Adopt Resolution #24-064 Accepting Bids and Awarding Contract for Halls Dover Acres Street Reconstructions, Improvement Project #24-02

Purpose:
The purpose of this case is to adopt Resolution #24-064 awarding a contract for Halls Dover Acres Street Reconstructions, Improvement Project #24-02.
 
Background:
City Improvement Project #24-02 proposes to reconstruct the streets within the Halls Dover Acres subdivision, generally located east of Nowthen Boulevard between 157^th Lane and 158^th Lane. The 2024 – 2033 Capital Improvement Program (CIP) identifies the streets within the Halls Dover Acres subdivision for street reconstruction in 2024. A street segment summary for the project is attached to this case.
 
Project History

• 2024 – 2033 Capital Improvement Program – listed as street reconstruction for 2024.
• June 13, 2023, Resolution #23-130, the Ramsey City Council accepted proposals for topographic survey of the project area.
• June 27, 2023, Resolution #23-129, the Ramsey City Council accepted proposals for geotechnical report of the project area.
• August 22, 2023, Resolution #23-198, the Ramsey City Council ordered Staff to prepare plans and specifications.
• November 21, 2023, the Ramsey Public Works Committee recommended the project include the proposed trunk watermain extension, including allowing service connections to properties along the route of the trunk watermain.
• January 9, 2024, Resolution #24-014, the Ramsey City Council approved the plans and specifications and authorized advertisement for bids. Bids were publicly opened on Wednesday, February 21, 2024.

 
Pavement History
The streets within Halls Dover Acres were built in 1976. The streets received an overlay improvement in 1990, which included widening the pavement width to 24 feet. Following the overlay, crack seal / seal coat improvements were completed in 1996 and 2004. Maintenance crews have performed patching over the last several years, including extensive patching in 2023.
 
Existing Conditions
The streets are 24 feet wide rural section with drainage swales adjacent to the roadway, totaling 0.98 miles in length. Traffic counts have not been taken, but Staff anticipates higher than typical neighborhood traffic along 157^th Lane, due to the daycare center located at the intersection of 157^th Lane and Nowthen Boulevard, but not rising to the level of a collector street.
 
Sewer and water exist in the subdivision to the east, but the Halls Dover Acres subdivision is not located within the MUSA. The 2040 Comprehensive Plan proposed water system improvements does include extending 12-inch trunk watermain along 157^th lane from Potassium Street to Nowthen Boulevard as part of a trunk system loop. This trunk watermain extension is proposed to occur as part of this project.
 
Proposed Improvements
Staff review of the geotechnical report found generally sandy subsoils, ideal for both roadway embankment and utility support, throughout the project area. Because of this, subsoil corrections are not anticipated, and the full-depth reclamation (FDR) design process will be used.

The alignments and profiles of the streets are proposed to generally match existing conditions. However, the streets and centerlines tend to meander within the right-of-ways. This will cause the edges of pavement to move several inches horizontally, and up to a foot vertically, from existing conditions. Additionally, the existing roadway crown varies significantly throughout the project, with some areas having no crown or unanticipated super elevation across the surface of the street. This project proposes to construct a crowned pavement section with 3-percent cross slopes throughout, which has become typical practice for rural reconstructions in Ramsey. The proposed section is 3.5-inches new bituminous pavement over 4-inches aggregate base. The aggregate base will be made up of reclamation material. Driveway aprons will go back approximately 8 feet to tie the driveways into the new pavement and materials are proposed to match existing.
 
In general, the current swales along the streets within Halls Dover Acres are not proposed to be re-graded as part of this project. Staff is aware of standing water issues within the Radium Circle cul-de-sac, which are proposed to be addressed. Additionally, the existing swale at the northwest quadrant of 157^th Lane and Radium Street has filled in over the years, completely covering the culvert. The soils are so well draining that water does not stand. However, Staff must do grading work in the ditch for the new culvert to be properly installed. Otherwise, due to the nature of street reconstruction, the in-slopes of the swales along the pavement will likely be disturbed approximately 4 to 6 feet off the edge of pavement. No changes to the current drainage patterns are proposed. The existing culverts crossing the streets are proposed to be removed and replaced. This is to ensure the culverts will last at least through the proposed 60-year design life of the street.
 
A 12-inch trunk watermain is proposed to be extended from the existing end of line at Potassium Street, at the east edge of the Halls Dover Acres plat, along 157^th Lane to Nowthen Boulevard. From there, the watermain will follow Nowthen Boulevard to Sunfish Lake Boulevard, and connect to an existing trunk watermain stub off of the Sodium Way cul-de-sac. In total, the trunk watermain extension is approximately 2,100 lineal feet. Additionally, an 8-inch watermain line is proposed to extend down the Radium Street stub to the south, to serve future development to the south. Hydrants are proposed to be added at the corner of 157^th Lane and Nowthen Boulevard, 157^th Lane and Radium Street, and at the end of the stub on Radium Street. Because Halls Dover Acres is not in the MUSA, the project does not propose to extend sanitary sewer to the subdivision.
 
During project design, Staff sent a letter to the properties along the trunk watermain route, inquiring if there is interest in connecting to municipal water. No requests for connection were received.
 
Preliminary Schedule Remaining

• Council Awards Contract to the Lowest Responsible Bidder
  • February 26, 2024
• Contractor Begins Construction
  • Spring 2024
• Contractor Substantially Completes Construction
  • Watermain construction in-place
  • New bituminous pavement in-place, topsoil and seed in-place
  • August 2, 2024
• Contractor Final Completion
  • Watermain testing complete
  • Verify final restoration; punch list created
  • August 30, 2024

 
Permit Approvals
Before construction can begin, Staff must obtain permits from Anoka County for a right of way permit, Minnesota Department of Health for a water extension permit, and Lower Rum River Watershed Management Organization for a grading, stormwater management and erosion / sediment control permit. These permit approvals are not anticipated to impact the proposed project start date.
 
The proposed improvements are designated as City Improvement Project #24-02, Halls Dover Acres Street Reconstructions.

If Council accepts the bids and awards a contract for construction of the improvements, letters will be mailed to property owners with updates on the project status. Engineering Staff maintains City Improvement project web pages with the most current project information under the Engineering Department web page on the City's website.

Time Frame:
Staff estimates up to 10 minutes will be needed to present this case and respond to questions.
 
Alternatives:
 
Alternative #1 – Motion to adopt Resolution #24-064 accepting bids and awarding a contract for Halls Dover Acres Street Reconstructions, Improvement Project #24-02.
 
Alternative #2 – Motion of other.

Funding for this improvement is proposed to come from Pavement Management Funds, Stormwater Utility Funds, and Water Utility Funds.
 
Bids were advertised in the Anoka Union Herald on January 12 and January 19, 2024. On February 21, 2024 a total of ten (10) bids were received, opened, and tabulated, and the following bids were found to comply with the advertisement for bids.
 

Contractor	Total Bid
Dave Perkins Contracting, Inc.	$844,919.01
North Valley, Inc.	$877,888.60
Northwest	$964,278.71
Douglas-Kerr Underground, L.L.C.	$995,173.34
Asphalt Surface Technologies Corp.	$995,700.28
Park Construction Company	$1,008,718.76
Kuechle Underground, Inc.	$1,030,696.67
Northdale Construction Company, Inc.	$1,087,714.51
RL Larson Excavating, Inc.	$1,230,335.01
Meyer Contracting, Inc.	$1,268,142.21
Engineer’s Estimate	$958,145.50

 
The bid of Dave Perkins Contracting, Inc. of Nowthen, Minnesota, in the amount of $844,919.01 for the total bid of said improvements in accordance with the approved plans and specifications and advertisement for bids, is the lowest responsible bidder.

Adding indirect costs in the amount of 23-percent brings the total project costs to $1,039,250.38.
 
The low bid is 12-percent less than the engineer’s estimate, primarily due to lower than anticipated bituminous, excavation, and grading costs.
 
Funding Source Breakdown:

Funding Source	Construction Costs	Indirect Costs	Total Costs
Pavement Management Funds	$472,902.21	$108,767.51	$581,669.72
Water Utility Funds	$324,914.80	$74,730.40	$399,645.20
Storm Sewer Utility Funds	$47,102.00	$10,833.46	$57,935.46
Project Total	$844,919.01	$194,331.37	$1,039,250.38

 
Bolton & Menk submitted a proposal for construction staking and as-built survey of the proposed improvements for a total not-to-exceed amount of $27,144.00. The construction staking and as-built survey are included in the indirect project costs.
 
City Staff proposes to administer and inspect construction. Plans and specifications were prepared in-house as part of Staff’s normal duties.

Staff recommends adopting Resolution #24-064 accepting bids and awarding a contract to Dave Perkins Contracting, Inc. in the amount of $844.919.01 for Halls Dover Acres Street Reconstructions, Improvement Project #24-02.

Motion to adopt Resolution #24-064 accepting bids and awarding a contract to Dave Perkins Contracting, Inc. in the amount of $844.919.01 for Halls Dover Acres Street Reconstructions, Improvement Project #24-02.