7.5.
| CC Regular Session |
| Meeting Date: | 03/12/2024 |
| Primary Strategic Plan Initiative: | {ud_pd4} |
Information
Title:
Adopt Resolution #24-070 Accepting Bids and Awarding Contract for Juniper Woods 1st – 3rd Street Reconstructions, Improvement Project #24-12
Purpose/Background:
Purpose:
The purpose of this case is to adopt Resolution #24-070 accepting bids and awarding a contract for Juniper Woods 1st – 3rd Street Reconstructions, Improvement Project #24-12.
Background:
City Improvement Project #24-12 proposes to reconstruct the streets within the Juniper Woods 1st, 2nd, and 3rd subdivisions, generally located south of Alpine Drive between Tonto Street and Ute Street. The 2024 – 2033 Capital Improvement Plan (CIP) identifies these streets for reconstruction in 2024. Street segment summaries are attached to this case.
Existing Conditions
The streets are 31-foot wide urban section with concrete curb and gutter, totaling 0.75 miles in length. Traffic counts have not been taken, but Staff anticipates typical neighborhood traffic levels due to the location of the subdivision and lack of destinations in the area.
The existing pavement section is approximately 2.3-inches bituminous over 4.3-inches aggregate base, for an average total section thickness of 6.6-inches.
Sanitary sewer, watermain, and storm sewer exist within the project area. During the summer of 2023, watermain leak testing was performed across the City. No issues were found within this subdivision. As part of the preliminary design, televising of the sanitary and storm sewers was performed. No issues were found with the sanitary sewer.
During a review of the storm sewer, a broken pipe and a large root ball were discovered. This occurred on the storm sewer pipe which carries backyard drainage between the properties at 15190 and 15200 Ute Street. Replacing the pipe will require removal of at least one tree, and require the property owners to move the chain link fence which runs over the pipe. All work is proposed to occur within drainage & utility easement, and the fence will be allowed to be replaced after the storm sewer work is complete. Staff is coordinating moving the fence with the property owners. There are two other short runs of pipe which will require replacement, but occur under the street.
The existing bituminous trail which runs in the rear yards between Waco Street south of 150th Avenue and Alpine Drive, west or Ute Street is in poor condition, including several areas where roots have tented the pavement, causing trip hazards. The pavement conditions are beyond what could be feasibly overlayed.
Project History
Pavement History
The streets within Juniper Woods 1st and 2nd were built in 1990, and Juniper Woods 3rd was built in 1993. Since construction, the only large pavement maintenance was crack seal / seal coat improvements to the 1st and 2nd additions in 1995, and crack seal / seal coat improvements to all the streets in 2001. Maintenance crews have performed patching as needed over the last several years. 150th Lane in particular has received pothole patching on an annual basis for several years.
Proposed Improvements
Staff review of the geotechnical report found generally sandy subsoils make up the roadway embankment throughout the project area, which is excellent for both utility installation and roadway support.
Storm sewer utility improvements are proposed to be limited to three short runs of storm sewer piping. Additionally, catch basins will be re-grouted as part of the project. The project proposes replacing the existing sanitary sewer castings which are no longer specified, with new castings.
In general, the existing concrete curb and gutter is in good condition and only spot replacements are proposed. The center median at Ute Street is in poor condition and will be replaced. The median will be put back as concrete, to reduce future maintenance. Restoration of the impacted boulevard areas will include a minimum of 4-inches of topsoil and hydroseed with a residential turf seed mix.
Because of the existing pavement section thickness, and the excellent sand subsoils, Staff is proposing a reclamation rehabilitation for this project. This will include reclaiming (grinding up) the existing bituminous pavement and underlying aggregate base, approximately 6.5-inches thick. 2.5-inches of excess material will be removed, with the remaining 4-inches being shaped and compacted to remain as the new aggregate base. Finally, 2.5-inches of new bituminous will be placed on top in a single lift.
During design site review, Staff noted the 300-foot segment of Waco Street between 150th Lane and 150th Avenue is in very poor condition. This was also commented on by residents at the November 9th open house meeting held at City Hall. The remaining Waco Street north to Alpine Drive is in considerably better condition, and listed in the CIP as a street reconstruction in 2033. To avoid potentially 9 seasons of pavement patching, and bring overall cost savings to the City, Staff included this segment of Waco Street in the project.
An existing 8-foot wide bituminous trail runs in backyards from Waco Street south of 150th Lane to Alpine Drive, where there is an existing curb cut, but no crossing. The City’s general budget allocated $120,000 in 2024 to repave trails. Typically, the Parks Department sends out requests for proposals to perform this trail repaving work. Engineering and Parks Department Staff worked together and determined it would be both more efficient and cost-effective to include the trail repaving as part of this project, rather than a stand-alone. The work will include removing approximately 12 undesirable trees which are immediately adjacent to the trail, including roots under the trail which cause trip hazards because of tenting of the pavement. The existing trail and underlying aggregate base will be reclaimed, in the same manner as the street pavement, and compacted in-place. Then, 2.5-inches of new bituminous pavement will be placed on top, with topsoil and hydro-seeding placed along the edges to taper into the existing ground. ADA-compliant pedestrian ramps are required at the trail crossing at 150th Lane. The project is proposing to remove the curb cut at Alpine Drive, which is mid-block and has no landing on the north side of Alpine Drive. An 8-foot trail will be extended in the south boulevard of Alpine Drive over to Ute Street, approximately 150 feet east. A pedestrian ramp will be placed at Ute Street, lining up with the pedestrian ramp on the north side of Alpine Drive. The project bid the trail as an alternative bid, to split out the cost, and in case the bid prices came in higher than the $120,000 budgeted funds allowed for. The actual bid came in at $62,105.82, well within the allowable budget.
Preliminary Schedule Remaining
Permit Approvals
Before construction can begin, Staff must obtain a permit from the Lower Rum River Watershed Management Organization for grading, stormwater management and erosion / sediment control. This permit approval is not anticipated to impact the proposed project start date.
The proposed improvements are designated as City Improvement Project #24-12, Juniper Woods 1st – 3rd Street Reconstructions.
The purpose of this case is to adopt Resolution #24-070 accepting bids and awarding a contract for Juniper Woods 1st – 3rd Street Reconstructions, Improvement Project #24-12.
Background:
City Improvement Project #24-12 proposes to reconstruct the streets within the Juniper Woods 1st, 2nd, and 3rd subdivisions, generally located south of Alpine Drive between Tonto Street and Ute Street. The 2024 – 2033 Capital Improvement Plan (CIP) identifies these streets for reconstruction in 2024. Street segment summaries are attached to this case.
Existing Conditions
The streets are 31-foot wide urban section with concrete curb and gutter, totaling 0.75 miles in length. Traffic counts have not been taken, but Staff anticipates typical neighborhood traffic levels due to the location of the subdivision and lack of destinations in the area.
The existing pavement section is approximately 2.3-inches bituminous over 4.3-inches aggregate base, for an average total section thickness of 6.6-inches.
Sanitary sewer, watermain, and storm sewer exist within the project area. During the summer of 2023, watermain leak testing was performed across the City. No issues were found within this subdivision. As part of the preliminary design, televising of the sanitary and storm sewers was performed. No issues were found with the sanitary sewer.
During a review of the storm sewer, a broken pipe and a large root ball were discovered. This occurred on the storm sewer pipe which carries backyard drainage between the properties at 15190 and 15200 Ute Street. Replacing the pipe will require removal of at least one tree, and require the property owners to move the chain link fence which runs over the pipe. All work is proposed to occur within drainage & utility easement, and the fence will be allowed to be replaced after the storm sewer work is complete. Staff is coordinating moving the fence with the property owners. There are two other short runs of pipe which will require replacement, but occur under the street.
The existing bituminous trail which runs in the rear yards between Waco Street south of 150th Avenue and Alpine Drive, west or Ute Street is in poor condition, including several areas where roots have tented the pavement, causing trip hazards. The pavement conditions are beyond what could be feasibly overlayed.
Project History
- 2024 – 2033 Capital Improvement Program – listed as street reconstruction for 2024.
- June 13, 2023, Resolution #23-130 the Ramsey City Council accepted proposals for a topographic survey of the project area.
- June 27, 2023, Resolution #23-129 the Ramsey City Council accepted proposals for a geotechnical report of the project area.
- August 22, 2023, Resolution #23-202 the Ramsey City Council ordered Staff to prepare plans and specifications.
- October 10, 2023, Resolution #23-252 the Ramsey City Council accepted proposals for sewer cleaning and televising.
- January 16, 2024, the Ramsey Public Works Committee considered recommending City Council approval of plans and specifications and authorizing advertisement for bids.
- January 23, 2024, Resolution #24-042 the Ramsey City Council approved the plans and specifications and authorized advertisement for bids. Bids were publicly opened on Monday, March 4, 2024.
Pavement History
The streets within Juniper Woods 1st and 2nd were built in 1990, and Juniper Woods 3rd was built in 1993. Since construction, the only large pavement maintenance was crack seal / seal coat improvements to the 1st and 2nd additions in 1995, and crack seal / seal coat improvements to all the streets in 2001. Maintenance crews have performed patching as needed over the last several years. 150th Lane in particular has received pothole patching on an annual basis for several years.
Proposed Improvements
Staff review of the geotechnical report found generally sandy subsoils make up the roadway embankment throughout the project area, which is excellent for both utility installation and roadway support.
Storm sewer utility improvements are proposed to be limited to three short runs of storm sewer piping. Additionally, catch basins will be re-grouted as part of the project. The project proposes replacing the existing sanitary sewer castings which are no longer specified, with new castings.
In general, the existing concrete curb and gutter is in good condition and only spot replacements are proposed. The center median at Ute Street is in poor condition and will be replaced. The median will be put back as concrete, to reduce future maintenance. Restoration of the impacted boulevard areas will include a minimum of 4-inches of topsoil and hydroseed with a residential turf seed mix.
Because of the existing pavement section thickness, and the excellent sand subsoils, Staff is proposing a reclamation rehabilitation for this project. This will include reclaiming (grinding up) the existing bituminous pavement and underlying aggregate base, approximately 6.5-inches thick. 2.5-inches of excess material will be removed, with the remaining 4-inches being shaped and compacted to remain as the new aggregate base. Finally, 2.5-inches of new bituminous will be placed on top in a single lift.
During design site review, Staff noted the 300-foot segment of Waco Street between 150th Lane and 150th Avenue is in very poor condition. This was also commented on by residents at the November 9th open house meeting held at City Hall. The remaining Waco Street north to Alpine Drive is in considerably better condition, and listed in the CIP as a street reconstruction in 2033. To avoid potentially 9 seasons of pavement patching, and bring overall cost savings to the City, Staff included this segment of Waco Street in the project.
An existing 8-foot wide bituminous trail runs in backyards from Waco Street south of 150th Lane to Alpine Drive, where there is an existing curb cut, but no crossing. The City’s general budget allocated $120,000 in 2024 to repave trails. Typically, the Parks Department sends out requests for proposals to perform this trail repaving work. Engineering and Parks Department Staff worked together and determined it would be both more efficient and cost-effective to include the trail repaving as part of this project, rather than a stand-alone. The work will include removing approximately 12 undesirable trees which are immediately adjacent to the trail, including roots under the trail which cause trip hazards because of tenting of the pavement. The existing trail and underlying aggregate base will be reclaimed, in the same manner as the street pavement, and compacted in-place. Then, 2.5-inches of new bituminous pavement will be placed on top, with topsoil and hydro-seeding placed along the edges to taper into the existing ground. ADA-compliant pedestrian ramps are required at the trail crossing at 150th Lane. The project is proposing to remove the curb cut at Alpine Drive, which is mid-block and has no landing on the north side of Alpine Drive. An 8-foot trail will be extended in the south boulevard of Alpine Drive over to Ute Street, approximately 150 feet east. A pedestrian ramp will be placed at Ute Street, lining up with the pedestrian ramp on the north side of Alpine Drive. The project bid the trail as an alternative bid, to split out the cost, and in case the bid prices came in higher than the $120,000 budgeted funds allowed for. The actual bid came in at $62,105.82, well within the allowable budget.
Preliminary Schedule Remaining
- Council awards contract to the lowest responsible bidder
- March 12, 2024
- Contractor begins construction
- On or around May 1, 2024 (dependent on contractor’s schedule)
- Contractor substantially completes construction
- New bituminous pavement in-place, topsoil and seed in-place
- August 2, 2024
- Contractor final completion
- Verify final restoration; punch list created
- August 31, 2024
Permit Approvals
Before construction can begin, Staff must obtain a permit from the Lower Rum River Watershed Management Organization for grading, stormwater management and erosion / sediment control. This permit approval is not anticipated to impact the proposed project start date.
The proposed improvements are designated as City Improvement Project #24-12, Juniper Woods 1st – 3rd Street Reconstructions.
Notification:
If Council accepts the bids and awards a contract for construction of the improvements, letters will be mailed to property owners with updates on the project status. Engineering Staff maintains City Improvement project web pages with the most current project information under the Engineering Department web page on the City’s website.
Time Frame/Observations/Alternatives:
Timeframe:
Staff estimates up to 10 minutes will be needed to present this case and respond to questions.
Alternatives:
Alternative #1 – Motion to adopt Resolution #24-070 accepting bids and awarding a contract for Juniper Woods 1st – 3rd Street Reconstructions, Improvement Project #24-12, to North Valley, Inc. for the total bid in the amount of $412,370.09.
Alternative #2 – Motion to adopt Resolution #24-070 accepting bids and awarding a contract for Juniper Woods 1st – 3rd Street Reconstructions, Improvement Project #24-12, to North Valley, Inc. for the base bid in the amount of $350,264.27.
Alternative #3 – Motion of other.
Staff estimates up to 10 minutes will be needed to present this case and respond to questions.
Alternatives:
Alternative #1 – Motion to adopt Resolution #24-070 accepting bids and awarding a contract for Juniper Woods 1st – 3rd Street Reconstructions, Improvement Project #24-12, to North Valley, Inc. for the total bid in the amount of $412,370.09.
Alternative #2 – Motion to adopt Resolution #24-070 accepting bids and awarding a contract for Juniper Woods 1st – 3rd Street Reconstructions, Improvement Project #24-12, to North Valley, Inc. for the base bid in the amount of $350,264.27.
Alternative #3 – Motion of other.
Funding Source:
Funding for this improvement is proposed to come from Pavement Management Funds, Stormwater Utility Funds, Sanitary Sewer Utility Funds, and 2024 General Levy Budgeted Trail Funds.
Bids were advertised in the Anoka Union Herald on January 26 and February 2, 2024. On March 4, 2024 a total of six (6) bids were received, opened, and tabulated, and the following bids were found to comply with the advertisement for bids.
The bid of North Valley, Inc. of Nowthen, Minnesota, in the amount of $412,370.09 for the total bid for said improvements in accordance with the approved plans and specifications and advertisement for bids, is the lowest responsible bidder.
Adding indirect costs in the amount of 23-percent, brings the total project costs to $507,215.21.
The low bid is 18-percent less than the engineer’s estimate, primarily due to lower than anticipated bituminous and mobilization costs.
Funding source breakdown:
Bolton & Menk submitted a proposal for construction staking and as-built survey of the proposed improvements for a total not-to-exceed amount of $12,024.00. The construction staking and as-built survey are included in the indirect project costs.
City Staff proposes to administer and inspect construction. Plans and specifications were prepared in-house as part of Staff’s normal duties.
Bids were advertised in the Anoka Union Herald on January 26 and February 2, 2024. On March 4, 2024 a total of six (6) bids were received, opened, and tabulated, and the following bids were found to comply with the advertisement for bids.
| Contractor | Base Bid | Alt Bid (Trail) | Total Bid |
| North Valley, Inc. | $350,264.27 | $62,108.82 | $412,370.09 |
| Knife River Corporation | $362,122.66 | $62,773.00 | $424,895.66 |
| Asphalt Surface Technologies Corporation | $368,374.62 | $82,087.20 | $450,461.82 |
| Valley Paving, Inc. | $393,780.20 | $65,748.00 | $459,528.20 |
| Park Construction Company | $424,918.05 | $70,950.30 | $495,868.35 |
| Landall Services, L.L.C. | $457,356.50 | $76,867.40 | $534,223.90 |
| Engineer’s Estimate | $421,074.00 | $82,205.00 | $503,279.00 |
The bid of North Valley, Inc. of Nowthen, Minnesota, in the amount of $412,370.09 for the total bid for said improvements in accordance with the approved plans and specifications and advertisement for bids, is the lowest responsible bidder.
Adding indirect costs in the amount of 23-percent, brings the total project costs to $507,215.21.
The low bid is 18-percent less than the engineer’s estimate, primarily due to lower than anticipated bituminous and mobilization costs.
Funding source breakdown:
| Funding Source | Construction Costs | Indirect Costs | Total Costs |
| Pavement Management Funds | $308,210.68 | $70,888.46 | $379,099.14 |
| Storm Sewer Utility Funds | $25,023.13 | $5,755.32 | $30,778.45 |
| Sanitary Sewer Utility Funds | $14,027.83 | $3,226.40 | $17,254.24 |
| 2024 General Levy Budgeted Trail Funds | $65,108.44 | $14,974.94 | $80,083.38 |
| Project Totals | $412,370.09 | $94,845.12 | $507,215.21 |
Bolton & Menk submitted a proposal for construction staking and as-built survey of the proposed improvements for a total not-to-exceed amount of $12,024.00. The construction staking and as-built survey are included in the indirect project costs.
City Staff proposes to administer and inspect construction. Plans and specifications were prepared in-house as part of Staff’s normal duties.
Recommendation:
Staff recommends Alternative #1.
Outcome/Action:
Motion to adopt Resolution #24-070 accepting bids and awarding a contract for Juniper Woods 1st – 3rd Street Reconstructions, Improvement Project #24-12, to North Valley, Inc. for the total bid in the amount of $412,370.09.
Attachments
Form Review
| Inbox | Reviewed By | Date |
|---|---|---|
| Bruce Westby | Bruce Westby | 03/06/2024 01:49 PM |
| Brian Hagen | Brian Hagen | 03/06/2024 02:25 PM |
- Form Started By:
- Joe Feriancek
- Started On:
- 03/01/2024 03:48 PM
- Final Approval Date:
- 03/06/2024