Adopt Resolution #24-205 Accepting Bids and Awarding Contract for Ford Brook Estates Drainage Improvements, Improvement Project #24-04

Purpose:
The purpose of this case is to adopt Resolution #24-205 accepting bids and awarding contract for Ford Brook Estates Drainage Improvements, Improvement Project #24-04.
 
Background:
For several years the residents at 5725 180^th Lane NW have voiced concerns with stormwater runoff that backs up into their property from the drainage ditch in City right-of-way north of 180^th Lane NW. They first shared these concerns with Staff during the design and construction of the 2019 City Improvement Project #19-01, Ford Brook Estates Street Reconstructions, which addressed only minor drainage improvements as part of the street reconstruction project. After the project was complete, Staff informed the property owners that if they wanted the City to address their larger drainage concerns Staff could explore drainage improvement options and present them to the Public Works Committee for consideration of further action.
 
On September 19, 2023, Staff presented attached case #14569 to the Public Works Committee including preliminary design plans that proposed construction of an underground storm sewer system North of 180th Lane and West of Highway 47 to convey stormwater runoff collected within drainage ditches along both sides of 180th Lane and Krypton Street, and also from the low-lying area partially within MnDOT right-of-way on the West side of Highway 47 and partially on the East side of the property at 18013 Krypton Street, to an outlet to the Ford Brook in the City of Nowthen.
 
The proposed drainage improvements provide positive drainage to prevent stormwater runoff from temporarily ponding near the Southeast corner of the property at 5725 180th Lane NW and backing up into the yard through a swale in the front yard.  And as directed by the Public Works Committee, improvements are proposed to provide an outlet for stormwater runoff that temporarily ponds West of Highway 47 on the East side of the property at 18013 Krypton Street NW.  It should be noted that no right-of-entry or easements will be required for this work as MnDOT right-of-way along Highway 47 is 120 feet wide so all storm sewer along Highway 47 can be constructed within MnDOT right-of-way, and the low-lying area East of 18013 Krypton Street extends into MnDOT right-of-way.
 
Preliminary Project Schedule
November 14, 2023    City Council authorized preparation of plans and specifications and awarded topographic survey proposal
Jan – May 2024          Staff prepared plans and specifications
                                    City Council awards geotechnical evaluation proposal
May 28, 2024              City Council approves plans, authorizes bidding
July 15, 2024              Bid opening
July 23, 2024              City Council awards construction contract
Late August 2024       Begin construction
October 11, 2024        Substantial completion
October 31, 2024        Final completion
 
During the bidding process, Staff was made aware of long build time for concrete structures, resulting in the substantial completion date being moved back to October 11, 2024. The current timeline to receive structures is 6 – 8 weeks. 

Upon Council approval, notifications will be mailed to residents impacted by these improvements.  

Observations:
A MnDOT utility permit is required before construction can begin.  Staff has applied for this permit in May 2024 and anticipates receiving it soon.  A Lower Rum River WMO permit is not required, and neither is a permit from the City of Nowthen since the work will occur in MnDOT right-of-way. 
 
Alternatives:
Alternative #1 – Motion to adopt Resolution #24-205 accepting bids and awarding contract for Ford Brook Estates Drainage Improvements, Improvement Project #24-04.
 
Alternative #2 – Motion of other.

Funding for this improvement is proposed to come from storm water utility funds.
 
Bids were advertised in the Anoka Union Herald on June 14 and June 21, 2024. A total of nine (9) bids were received, opened, and tabulated, and the following bids were found to comply with the advertisement for bids.
 

Contractor	Total Bid
Twin Cities Utilities, LLC	$207,509.84
New Look Contracting, Inc.	$224,230.50
RL Larson Excavating, Inc.	$225,969.46
Dave Perkins Contracting, Inc.	$230,235.35
Kuechle Underground, Inc.	$263,316.70
Kurilla Contracting	$283,690.00
Douglas-Kerr Underground, LLC	$290,316.40
Bituminous Roadways, Inc.	$298,131.20
Meyer Contracting, Inc.	$317,883.28
Engineer’s Estimate	$230,303.00

 
The bid of Twin Cities Utilities, LLC of North Branch, Minnesota, in the amount of $207,509.84 for the total bid of said improvements in accordance with the approved plans and specifications and advertisement for bids, is the lowest responsible bidder.
 
Adding indirect costs in the amount of 23-percent brings the total project costs to $255,237.10.
 
The low bid is 10-percent less than the engineer’s estimate, four of the nine bids were below engineer’s estimate.
 
Bolton & Menk submitted a proposal for construction staking and as-built survey of the proposed improvements for the total not-to-exceed amount of $4,162.00. The construction staking and as-built survey are included in the indirect project costs.
 
City Staff proposes to administer and inspect construction. Plans and specifications were prepared in-house as part of Staff’s normal duties.

Staff recommends adopting Resolution #24-205 accepting bids and awarding contract for Ford Brook Estates Drainage Improvements, Improvement Project #24-04.

Adopt Resolution #24-205 accepting bids and awarding contract for Ford Brook Estates Drainage Improvements, Improvement Project #24-04.