Adopt Resolution #25-070 Accepting Bids and Awarding Contract for Sorteberg’s Street Reconstructions, Improvement Project #25-06

Purpose:
The purpose of this case is to adopt Resolution #25-070 accepting bids and awarding contract for Sorteberg’s Street Reconstructions, Improvement Project #25-06.
 
Background:
The proposed 2025 – 2034 Capital Improvement Plan (CIP) identifies the streets within the Sorteberg’s subdivision for street reconstruction in 2025. A street segment summary for the project is attached to this case.
 
Project History

• July 23, 2024, the Ramsey City Council adopted Resolution #24-198, accepting and awarding a proposal to Hakanson Anderson for topographic survey of the project area.
• August 12, 2024, the Ramsey City Council adopted Resolution #24-220, accepting and awarding a proposal to Independent Testing Technologies, Inc. for a geotechnical report of the project area.
• November 19, 2024, the Ramsey Public Works Committee recommended City Council order plans and specifications for said improvements.
• November 26, 2024, the Ramsey City Council adopted Resolution #24-341, ordering plans and specifications for Sorteberg’s Street Reconstructions, Improvement Project #25-06.
• February 13, 2025, Ramsey staff held a public open house for said improvements.
• February 18, 2025, the Ramsey Public Works Committee recommended City Council approve plans and authorize advertisement for bids for said improvements.
• February 25, 2025, the Ramsey City Council adopted Resolution #25-043, approving final plans and specifications and authorizing advertisement for bids for said improvements.
• March 31, 2025, bids were publicly opened.

 
Existing Conditions
The streets within Sorteberg’s are 31-foot urban section with bituminous curbing and drainage flumes at low points. The streets total approximately 0.54 miles in length. Traffic counts have not been taken within the project area, though there are no destinations which would increase traffic above normal.
 
Municipal sewer and water do not exist in the project area, extension of municipal utilities to this subdivision are not proposed as it is outside of the 2040 MUSA. Stormwater is handled with drainage flumes, which carry water to existing rear-yard ponds located at 16021 Xenolith Street and 7833 159^th Lane. The pond in the rear yard of 7833 159^th Lane is shared with 7826 161^st Lane. This pond was excavated deeper to convert 161^st Avenue from overland drainage to storm sewer inlets and piping in 2023, with the intent to also handle storm piping from 159^th Lane.
 
Pavement History
The streets within Sorteberg’s were constructed in 1979 and received an overlay in 1994. Since the overlay a crack seal / seal coat treatment occurred in 2001, and several patches have occurred over recent years.
 
GPR was performed in 2020 at the time the streets averaged 3.3 to 3.7 inches of bituminous over 4.1 to 6.6 inches of aggregate base.
 
Staff review of the geotechnical report found clean sands, ideal for pavement support within the project area. Additionally, groundwater is not anticipated to be a concern for the street reconstruction.
 
Proposed Improvements
The bituminous curbing is proposed to be replaced with surmountable concrete curb and gutter. At driveways, a curb cut similar to what is typically placed in B-style curb will be placed to avoid a high transition from the roadway to driveways. The new pavement section will include 3.5-inches of new bituminous pavement over 4-inches of aggregate base. The aggregate base is proposed to be made of recycled reclamation.
 
The Xenolith Street flume is proposed to be replaced with a new concrete flume, only minor grading to the existing swale to tie-in is proposed. There is not sufficient depth to convert this flume to a storm sewer inlet and run piping to the existing pond. The 159^th Lane flume is proposed to be replaced with storm sewer inlets and piping running to the existing pond, which has sufficient depth to handle the pipe system.
 
Restoration of the impacted boulevards will include a minimum of 4-inches topsoil and hydroseed with a residential turf seed mix. Though the pavement is generally going back to the same location and elevation, driveway aprons will be replaced to match into the new concrete curb and gutter. In general, the boulevard impacts and driveway impacts will occur within 6 feet of the existing pavement.
 
Preliminary Schedule Remaining

• Council Awards Contract to the Lowest Responsible Bidder
  • April 8, 2025
• Contractor Begins Construction
  • Spring / Summer 2025
• Contractor Substantially Completes Construction
  • New bituminous pavement in-place, topsoil and seed in-place
  • August 30, 2025
• Contractor Final Completion
  • Verify final restoration; punch list created
  • September 30, 2025

If Council accepts the bids and awards a contract for construction of the improvements, letters will be mailed to property owners with updates on the project status. Engineering Staff maintains City Improvement project webpages with the most current project information.

Timeframe:
Staff estimates up to 10 minutes will be needed to present this case and respond to questions.
 
Alternatives:
Alternative #1 – Motion to adopt Resolution #25-070 awarding a contract to Park Construction Company in the amount of $423,698.35 for Sorteberg’s Street Reconstructions, Improvement Project #25-06.
 
Alternative #2 – Motion of other.

Funding for this improvement is proposed to come from Pavement Management Funds and Storm Water Utility Funds.
 
On March 31, 2025 a total of ten (10) bids were received, opened, and tabulated, and the following bids were found to comply with the advertisement for bids.
 

Contractor	Total Bid
Park Construction Company	$423,698.35
Landall Services LLC	$430,310.25
North Valley, Inc.	$439,623.66
Asphalt Surface Technologies Corp.	$452,700.86
Douglas-Kerr Underground, LLC	$465,769.12
GMH Asphalt Corporation	$479,754.23
Forest Lake Contracting, Inc.	$533,065.00
Bituminous Roadways, Inc.	$548,616.50
Northwest	$575,149.99
Diversified Paving	$710,188.08
Engineer’s Estimate	$598,514.00

 
The bid of Park Construction Company of Minneapolis, Minnesota, in the amount of $423,698.35 for the total bid of said improvements in accordance with the approved plans and specifications and advertisement for bids, is the lowest responsible bidder. Adding indirect costs in the amount of 23-percent brings the total project costs to $521,148.97.
 
The low bid is 29-percent less than the engineer’s estimate, primarily due to lower than anticipated bituminous paving and concrete curb and gutter prices.
 
Funding Source Breakdown:

Funding Source	Construction Costs	Indirect Costs	Total Costs
Pavement Management Funds	$363,521.15	$83,609.86	$447,131.01
Storm Sewer Utility Funds	$60,177.20	$13,840.76	$74,017.96
Project Total	$423,698.35	$97,450.62	$521,148.97

 
The CIP level estimate had a total estimated project cost of $642,890, which includes street costs of $559,035 and storm sewer costs of $83,855. The final project costs may change depending upon final construction quantities.
 
Hakanson Anderson submitted a proposal for construction staking and as-built survey of the proposed improvements for a total not-to-exceed amount of $8,000.00. The construction staking and as-built survey are included in the indirect project costs.
 
City staff propose to administer and inspect construction. Plans and specifications were prepared in-house as part of staff’s normal duties.

Staff recommends Alternative #1.

Motion to adopt Resolution #25-070 awarding a contract to Park Construction Company in the amount of $423,698.35 for Sorteberg’s Street Reconstructions, Improvement Project #25-06.