Adopt Resolution #25-082 Accepting Proposals for Topographic Surveys for 2026 Capital Improvement Program Projects.

Purpose:
The purpose of this case is to adopt Resolution #25-082 accepting proposals for topographic surveys for 2026 Capital Improvement Program projects.
 
Background:
The current 2025 thru 2034 10-Year Capital Improvement Plan (CIP) proposes street reconstruction of the following streets in 2026:

• MSA Bunker Lake Boulevard between Jackal Street and Armstrong Boulevard (CSAH 83)
  • 0.47 miles of urban / rural section
  • Complete shared center turn lane design matching west of Jackal Street
  • Moved up to 2026 to use expiring TIF funds
• Carol-Rose Acres
  • 0.73 miles of rural section
  • Staff proposes to combine with Sports Haven subdivision due to proximity
• Countryside Estates
  • 3.17 miles of rural section
  • Staff proposes to prioritize due to project size
• Flintwood Hills 2^nd & 3^rd
  • 0.83 miles of urban section with concrete curb and gutter
• Riverside West
  • 0.28 miles of urban section with concrete curb and gutter
• Section 01 Unplatted (South of CR 27)
  • 1.44 miles of rural / urban section with bituminous curbing
• Sports Haven
  • 0.47 miles of rural section
  • Staff proposes to combine with Carol-Rose Acres subdivision due to proximity

 
The CIP proposes to mill and overlay the following streets in 2026:

• MSA 173^rd Avenue and 175^th Avenue between Armstrong Boulevard (CSAH 83) and Nowthen Boulevard (CSAH 5)
  • 3.05 miles of rural section
  • Staff proposes to soil correction and/or profile raise where 173^rd Avenue crosses wetlands between Iguana Street and Puma Street
• Alpine Woods
  • 0.38 miles of urban section with concrete curb and gutter
• Evergreen Point Townhomes 1^st & 2^nd
  • 0.32 miles of urban section with concrete curb and gutter
• Hall-Anderson Acres (TH 47 Service Road only)
  • 0.17 miles of urban section with concrete curb and gutter
• Riverside West (Ebony Street only)
  • 0.20 miles of urban section with concrete curb and gutter
• Section 16 Unplatted
  • 0.52 miles of rural section
• Wildwood Acres
  • 0.75 miles of rural section
• Generally, mill and overlay improvements only require topographic survey of the pedestrian ramps for ADA upgrades.

 
In total, the 2025 – 2034 CIP proposes to reconstruct approximately 7.39 miles and overlay 5.39 miles of public roads in 2026.
 
Staff require this topographic survey data to properly design the 2026 proposed improvement projects. Topographic surveys are essential to locate all existing site features and to create an existing ground surface, which is used as the basis for designing the project.
 
Street segment summaries and the 2025 Draft Pavement Management Program map are attached to this case for reference.

If City Council accepts proposals, staff will mail letters to property owners within the project areas proposed to be included within the topographic survey area(s) to inform them of the proposed 2026 projects and the need for the topographic survey data. 

Alternatives:
Motion to adopt Resolution #25-082 accepting proposals for topographic surveys for 2026 Capital Improvement Program projects.

Funding for this work is proposed to come from a combination of Pavement Management Funds, Municipal State Aid Funds, and Storm Water Utility Funds.
 
Staff requested proposals from two (2) firms known to perform this type of work. Proposals were received from both firms, which are tabulated below.
 

Project	Bolton & Menk	Hakanson Anderson
IP 26-02 MSA Overlay Improvements	$2,243.50	$2,640.00
IP 26-02 Wetland Boundary Determination	$5,800.00	$2,920.00
IP 26-03 Carol-Rose Acres & Sports Haven Street Reconstructions	$5,461.00	$7,900.00
IP 26-04 Countryside Estates Street Reconstructions	$14,528.50	$16,500.00
IP 26-05 Flintwood Hills 2nd & 3rd Street Reconstructions	$3,803.50	$6,600.00
IP 26-06 Riverside West Street Reconstructions	$1,366.00	$2,650.00
IP 26-07 Section 01 Unplatted S/CR 27 Street Reconstructions	$6,728.50	$9,100.00
IP 26-08 2026 Neighborhood Pavement Overlay Improvements	$1,268.50	$3,000.00
Total Amount for all projects	$41,199.50	$51,310.00

 













Hakanson Anderson submitted the lowest responsible proposal for the topographic survey and wetland boundary determination for Improvement Project 26-02. Based on the submitted proposals, staff recommend accepting the proposals for Improvement Project 26-02 from Hakanson Anderson for the total amount of $5,560.00. Hakanson Anderson is required to complete their work by July 31, 2025, per the schedule in the RFP.
 
Bolton & Menk submitted the lowest responsible proposal for the topographic surveys for Improvement Projects 26-03, 26-04, 26-05, 26-06, 26-07, and 26-08. Based on the submitted proposals, staff recommend accepting the proposals for Improvement Projects 26-03, 26-04, 26-05, 26-06, 26-07, and 26-08 from Bolton & Menk for the total amount of $33,156.00. Bolton & Menk will be required to complete their work between May 30 and August 30, 2025, per the schedule in the RFP.

Staff recommends adopting Resolution #25-082 accepting proposals for topographic surveys for 2026 Capital Improvement Program projects.

Adopt Resolution #25-082 accepting proposals for topographic surveys for 2026 Capital Improvement Program projects.