7.5.
| CC Regular Session |
| Meeting Date: | 05/27/2025 |
| Primary Strategic Plan Initiative: | {ud_pd4} |
Title:
Adopt Resolution #25-104 Accepting Bids and Awarding Contract for 2025 Neighborhood Pavement Overlay Improvements, Improvement Project #25-07
Purpose/Background:
Purpose:
The purpose of this case is to adopt Resolution #25-104 accepting bids and awarding contract for 2025 Neighborhood Pavement Overlay Improvements, Improvement Project #25-07.
Background:
The proposed 2025 – 2034 Capital Improvement Plan (CIP) identifies numerous public street across the City for pavement mill and overlay improvements in 2025. A street segment summary for the project is attached to this case.
Project History
Project Scope
This project proposes mill and overlay of 3.50 miles of streets across eight (8) subdivisions within the City;
The project totals 3.50 miles in length, all proposed areas are urban sections with varying street widths. Minor repairs to watermain, including removing unnecessary service stubs within 146th Avenue are proposed with this project. Minor storm sewer structure repairs, typically re-grouting catch basins, is proposed. Additionally, pedestrian ramps will be brought up to current ADA compliance. The project includes a total of 67 pedestrian ramp replacements.
Ramsey Town Center 7th
The streets within Ramsey Town Center 7th; 146th Avenue between Center Street and Rhinestone Street, and Traprock Street between 146th Avenue and East Ramsey Parkway, were constructed in 2005 with only the first lift of bituminous pavement. This project includes reclaiming the existing pavement, and placing two new lifts of bituminous pavement. During development, funds were received from Greenway Terrace and more recently the first phase of Parkside Townhomes, as a cost-share to pay for the wear course bituminous pavement. To date the City has collected $14,500.00 from Greenway Terrace and $7,700.00 from Parkside Townhomes. Additional wear course fees will be collected as future phases develop frontage along 146th Avenue or Traprock Street.
Alternate Bid
Twenty-three (23) of the pedestrian ramps proposed to be replaced are connections to the trail system within The Draw Park, generally along Ramsey Parkway between Center Street and Ramsey Boulevard. The trail itself still has some useful life remaining, but is showing significant exposed aggregate. The plans include an alternate bid to mill and overlay the bituminous trails within The Draw Park. There are approximately 1,625 linear feet of trails. Overlaying the trails is not included within the CIP, and does not qualify to use Pavement Management Funds. Staff is proposing to use a portion of the $126,000 budgeted trail maintenance funds to pay for the alternate bid.
Radium Street Medians
The Village of Sunfish Lake subdivision includes Radium Street between 146th Avenue and Sunwood Drive. Radium Street includes a 12-foot wide raised median, with landscaping, made up of a mix of landscape rock, flowers, shrubs and trees.
The medians are owned by the city, however, in past years the Home Owners Association performed landscaping and irrigation system maintenance. Over recent years ash trees have been removed from the medians, and the HOA has not shown interest in continuing maintenance of the medians. There is no formal agreement between the HOA and city for maintenance of the medians, which must therefore fall upon the city.
The project includes removal of the medians, and paving to form a continuous pavement mat. After paving the median areas, Radium Street will be 39 feet as measured from the face of curb. This is wide enough to allow for two lanes of traffic and parking on both sides of the street. Staff does not consider Pavement Management Funds as an appropriate funding source for this work, and would recommend Public Improvement Revolving (PIR) Funds.
Preliminary Schedule Remaining
The purpose of this case is to adopt Resolution #25-104 accepting bids and awarding contract for 2025 Neighborhood Pavement Overlay Improvements, Improvement Project #25-07.
Background:
The proposed 2025 – 2034 Capital Improvement Plan (CIP) identifies numerous public street across the City for pavement mill and overlay improvements in 2025. A street segment summary for the project is attached to this case.
Project History
- October 22, 2024, the Ramsey City Council adopted Resolution #24-295, accepting and awarding a proposal to Hakanson Anderson for topographic survey of the project area.
- November 19, 2024, the Ramsey Public Works Committee recommended City Council order plans and specifications for said improvements.
- November 26, 2024, the Ramsey City Council adopted Resolution #24-342, ordering plans and specifications for 2025 Neighborhood Pavement Overlay Improvements, Improvement Project #25-07.
- April 15, 2025, the Ramsey Public Works Committed unanimously recommended City Council approve plans and specifications and authorize advertisement for bids for said improvements, and add the removal of the Radium Street center medians to the plans prior to bidding the project.
- April 22, 2025, the Ramsey City Council adopted Resolution #25-080, approving plans and specifications and authorizing advertisement for bids for said improvements.
- May 21, 2025, bids were publicly opened.
Project Scope
This project proposes mill and overlay of 3.50 miles of streets across eight (8) subdivisions within the City;
- Ramsey Town Center
- Ramsey Town Center 2nd
- Ramsey Town Center 4th
- Ramsey Town Center 6th
- Ramsey Town Center 7th
- Ramsey Town Center IP 05-22
- Rum River Hills
- Village of Sunfish Lake
The project totals 3.50 miles in length, all proposed areas are urban sections with varying street widths. Minor repairs to watermain, including removing unnecessary service stubs within 146th Avenue are proposed with this project. Minor storm sewer structure repairs, typically re-grouting catch basins, is proposed. Additionally, pedestrian ramps will be brought up to current ADA compliance. The project includes a total of 67 pedestrian ramp replacements.
Ramsey Town Center 7th
The streets within Ramsey Town Center 7th; 146th Avenue between Center Street and Rhinestone Street, and Traprock Street between 146th Avenue and East Ramsey Parkway, were constructed in 2005 with only the first lift of bituminous pavement. This project includes reclaiming the existing pavement, and placing two new lifts of bituminous pavement. During development, funds were received from Greenway Terrace and more recently the first phase of Parkside Townhomes, as a cost-share to pay for the wear course bituminous pavement. To date the City has collected $14,500.00 from Greenway Terrace and $7,700.00 from Parkside Townhomes. Additional wear course fees will be collected as future phases develop frontage along 146th Avenue or Traprock Street.
Alternate Bid
Twenty-three (23) of the pedestrian ramps proposed to be replaced are connections to the trail system within The Draw Park, generally along Ramsey Parkway between Center Street and Ramsey Boulevard. The trail itself still has some useful life remaining, but is showing significant exposed aggregate. The plans include an alternate bid to mill and overlay the bituminous trails within The Draw Park. There are approximately 1,625 linear feet of trails. Overlaying the trails is not included within the CIP, and does not qualify to use Pavement Management Funds. Staff is proposing to use a portion of the $126,000 budgeted trail maintenance funds to pay for the alternate bid.
Radium Street Medians
The Village of Sunfish Lake subdivision includes Radium Street between 146th Avenue and Sunwood Drive. Radium Street includes a 12-foot wide raised median, with landscaping, made up of a mix of landscape rock, flowers, shrubs and trees.
The medians are owned by the city, however, in past years the Home Owners Association performed landscaping and irrigation system maintenance. Over recent years ash trees have been removed from the medians, and the HOA has not shown interest in continuing maintenance of the medians. There is no formal agreement between the HOA and city for maintenance of the medians, which must therefore fall upon the city.
The project includes removal of the medians, and paving to form a continuous pavement mat. After paving the median areas, Radium Street will be 39 feet as measured from the face of curb. This is wide enough to allow for two lanes of traffic and parking on both sides of the street. Staff does not consider Pavement Management Funds as an appropriate funding source for this work, and would recommend Public Improvement Revolving (PIR) Funds.
Preliminary Schedule Remaining
- Council Awards Contract to the Lowest Responsible Bidder
- May 27, 2025
- Contractor Begins Construction
- Summer 2025
- Contractor Substantially Completes Construction
- New bituminous in-place
- August 30, 2025
- Contractor Final Completion
- Verify final restoration; punch list created
- September 27, 2025
Notification:
If Council accepts the bids and awards a contract for construction of the improvements, letters will be mailed to property owners with updates on the project status. Engineering staff maintains City Improvement project webpages with the most current project information, which will also be updated.
Time Frame/Observations/Alternatives:
Timeframe:
Staff anticipates up to 10 minutes will be required to present this case and answer any questions.
Alternatives:
Alternative #1 – Motion to adopt Resolution #25-104 accepting bids and awarding contract for 2025 Neighborhood Pavement Overlay Improvements, Improvement Project #25-07 to North Valley, Inc. for the base and alternate bid total of $1,198,056.75.
Alternative #2 – Motion to adopt Resolution #25-104 accepting bids and awarding contract for 2025 Neighborhood Pavement Overlay Improvements, Improvement Project #25-07 to North Valley, Inc. for the base bid total of $1,103,739.67.
Alternative #3 – Motion of other.
Staff anticipates up to 10 minutes will be required to present this case and answer any questions.
Alternatives:
Alternative #1 – Motion to adopt Resolution #25-104 accepting bids and awarding contract for 2025 Neighborhood Pavement Overlay Improvements, Improvement Project #25-07 to North Valley, Inc. for the base and alternate bid total of $1,198,056.75.
Alternative #2 – Motion to adopt Resolution #25-104 accepting bids and awarding contract for 2025 Neighborhood Pavement Overlay Improvements, Improvement Project #25-07 to North Valley, Inc. for the base bid total of $1,103,739.67.
Alternative #3 – Motion of other.
Funding Source:
Funding for this improvement is proposed to come from Pavement Management Funds and Storm Water Utility Funds. The alternative bid trail improvements are anticipated to be funded through budgeted 2025 Trail Maintenance Funds. The final project costs may change from the estimate depending upon actual construction quantities.
On May 21, 2025 a total of six (6) bids were received, opened and tabulated, and the following bids were found to comply with the advertisement for bids.
The bid of North Valley, Inc. of Nowthen, Minnesota, in the amount of $1,198,056.75 for the total bid of said improvements in accordance with the approved plans and specifications and the advertisement for bids is the lowest responsible bidder. Adding indirect costs in the amount of 14-percent brings the total project costs to $1,365,784.70.
The low bid is 8 percent lower than the engineer’s estimate, primarily due to lower than anticipated bituminous paving and concrete walk costs.
Funding Source Breakdown:
The CIP level estimate had a total estimated project cost of $1,130,801, which includes street costs of $1,047,111 and storm sewer cost of $69,190.
City staff proposes to administer and inspect construction. Plans and specifications were prepared in-house as part of staff’s normal duties.
On May 21, 2025 a total of six (6) bids were received, opened and tabulated, and the following bids were found to comply with the advertisement for bids.
| Contractor | Base Bid | Alternate Bid | Total Bid |
| North Valley, Inc. | $1,103,739.67 | $94,317.08 | $1,198,056.75 |
| Park Construction Company | $1,111,868.75 | $88,421.50 | $1,200,290.25 |
| GMH Asphalt Corporation | $1,157,236.93 | $106,267.50 | $1,263,504.43 |
| Asphalt Surface Technologies Corp. | $1,163,502.55 | $106,408.30 | $1,269,910.85 |
| Knife River Corporation – North Central | $1,348,587.41 | $86,395.00 | $1,434,982.41 |
| C.S. McCrossan Construction, Inc. | $1,500,004.15 | $106,228.70 | $1,606,232.85 |
| Engineer’s Estimate | $1,205,249.35 | $88,137.50 | $1,293,386.85 |
The bid of North Valley, Inc. of Nowthen, Minnesota, in the amount of $1,198,056.75 for the total bid of said improvements in accordance with the approved plans and specifications and the advertisement for bids is the lowest responsible bidder. Adding indirect costs in the amount of 14-percent brings the total project costs to $1,365,784.70.
The low bid is 8 percent lower than the engineer’s estimate, primarily due to lower than anticipated bituminous paving and concrete walk costs.
Funding Source Breakdown:
| Funding Source | Construction Costs | Indirect Costs | Total Costs |
| Pavement Management Funds | $1,014,405.05 | $142,016.71 | $1,156,421.75 |
| Water Utility Funds | $13,075.64 | $1,830.59 | $14,906.23 |
| Sanitary Sewer Utility Funds | $23,119.74 | $3,236.76 | $26,356.50 |
| Storm Sewer Utility Funds | $53,139.24 | $7,439.49 | $60,578.74 |
| Alt Bid Trail (Budgeted Maint. Funds) | $94,317.08 | $13,204.39 | $107,521.47 |
| Project Total w/Alt | $1,198,056.75 | $167,727.95 | $1,365,784.70 |
The CIP level estimate had a total estimated project cost of $1,130,801, which includes street costs of $1,047,111 and storm sewer cost of $69,190.
City staff proposes to administer and inspect construction. Plans and specifications were prepared in-house as part of staff’s normal duties.
Recommendation:
Staff recommends Alternative #1.
Outcome/Action:
Motion to adopt Resolution #25-104 accepting bids and awarding contract for 2025 Neighborhood Pavement Overlay Improvements, Improvement Project #25-07 to North Valley, Inc. for the base and alternate bid total of $1,198,056.75.
Attachments
Form Review
| Inbox | Reviewed By | Date |
|---|---|---|
| Bruce Westby | Bruce Westby | 05/22/2025 09:17 AM |
| Brian Hagen | Brian Hagen | 05/22/2025 02:53 PM |
- Form Started By:
- Joe Feriancek
- Started On:
- 05/19/2025 08:13 PM
- Final Approval Date:
- 05/22/2025