Adopt Resolution #25-144 Approving Change Order No. 43 for Improvement Project #20-11, Ramsey Gateway Highway 10 Improvements 

Purpose:
The purpose of this case is to adopt Resolution #25-144 approving Change Order No. 43 for Improvement Project #20-11, Ramsey Gateway Highway 10 Improvements.  

Background:
In 2023, construction began on the Ramsey Gateway Highway 10 project, which includes grade separation of Highway 10 at the intersections of Sunfish Lake Boulevard and Ramsey Boulevard, frontage road improvements on both sides of Highway 10, and grade separation of the Burlington Northern Santa Fe (BNSF) railway crossings of Ramsey Boulevard and Sunfish Lake Boulevard.  Construction of this project is scheduled for completion by the Spring of 2026.

Numerous City utilities have been and continue to be constructed and/or reconstructed as part of this project per the approved construction plans. According to plan sheet UT 14 of the approved plans (attached), the proposed sanitary sewer work on Ramsey Boulevard includes a new section of 8" PVC pipe sewer that connects into proposed MH 10, and the existing section of sanitary sewer from MH 10 to MH 149 is to remain in place with MH 149 being reconstructed.
 
After reviewing conditions in the field, city staff directed the contractor to remove and replace the section of sanitary sewer from MH 10 to MH 149 with the thought that this section of sanitary sewer would be unsuitable for use throughout the anticipated 60-year design life of Ramsey Boulevard. However, once the contractor dewatered, excavated, and exposed this section of existing sanitary sewer, city staff determined the existing sewer was suitable and did not need to be replaced.
 
Due to the Contractor having already ordered and received the sanitary sewer material, installed well points and performed dewatering operations, and began excavation in order to complete the work, the contractor will be compensated for the labor, equipment and material they had into the extra work before it was determined it was no longer needed.
 
The City of Ramsey will take possession of the additional sanitary sewer material for future use elsewhere, when needed.   

Notification is not applicable to this case. 

Observations:
The Minnesota Department of Transportation (MnDOT) Engineer and city of Ramsey staff have determined the contract needs to be revised in accordance with MnDOT Specification 1402.5, Extra Work, and 1907, Surplus Material.
 
Change Order No. 43 does not impact contract time and covers all known and anticipated costs attributable to the work covered by this change. If the Contractor incurs unknown and unanticipated additional work that affects costs or impacts the critical path, the contractor reserves the right to request an adjustment to the contract amount or contract time in accordance with MNDOT 1402.
 
Attached is a copy of Change Order No. 43, which has been signed by representatives from MnDOT and Ames Construction. Following City Council approval, city staff will sign the Change Order and submit it to MnDOT. 

Alternatives:
Adopt Resolution #25-144 approving Change Order No. 43 for Improvement Project #20-11, Ramsey Gateway Highway 10 Improvements.    

The Extra Work associated with Change Order No. 43 will increase project costs in the amount of $32,982.21.  The city will be responsible for paying $11,873.34 of this amount, which will be paid from sanitary sewer funds.  The remaining amount of $21,108.87 will be paid from miscellaneous project funds.  
 
The MnDOT project engineer and city staff have reviewed and approved the costs associated with Change Order No. 43. 

Engineering staff recommend approving Change Order No. 43.   

Adopt Resolution #25-144 approving Change Order No. 43 for Improvement Project #20-11, Ramsey Gateway Highway 10 Improvements.