Adopt Resolution #25-145 Accepting Bids and Awarding Contract for 2025 MSA Pavement Marking Improvements, Improvement Project #25-11

Purpose:
The purpose of this case is to adopt Resolution #25-145 accepting bids and awarding contract for 2025 MSA Pavement Marking Improvements, Improvement Project #25-11.
 
Background:
The City’s current pavement maintenance schedule calls for public streets to receive the following maintenance following construction, overlay, or reconstruction:
 

• Year 2 – Pavement Rejuvenator
• Year 3 – Crack Seal
• Year 5 – Refresh Pavement Markings (If Applicable)
• Year 7 – Crack Seal
• Year 10 – Refresh Pavement Markings (If Applicable)
• Year 14 – Crack Seal
• Year 15 – Refresh Pavement Markings (If Applicable)
• Year 20 – Overlay or Reconstruction

 
The above schedule is the typical maintenance schedule based off assumed ideal conditions. Staff reviews the condition of all streets annually and adjusts the schedule of maintenance operations based on actual pavement conditions.
 
Pavement markings are a critical component of driver and pedestrian safety, and are a required maintenance operation per MSA rules and standards.
 
A total of 3.23 miles of public streets segments are proposed to receive pavement marking improvements in 2025. These street segments were selected based on age since last treatment and the next proposed trigger for a treatment (i.e. seasons until a street reconstruction or pavement overlay).
 
Preliminary Schedule Remaining

• June 24, 2025              Council awards contract to the lowest responsible bidder
• July 2025                    Contractor begins construction
• July 25, 2025              Final Completion

 
The request for proposal and final plans are attached to this case for reference

Staff does not mail letters to property owners for pavement marking improvements, since the work occurs quickly and has only short-term impacts to the traveling public or abutting properties.

Alternatives:
Motion to adopt Resolution #25-145 accepting bids and awarding contract for 2025 MSA Pavement Marking Improvements, Improvement Project #25-11.

City staff sent Request for Proposals (RFP) to three contractors known to perform this type of work. A total of one proposal was received and found to comply with the RFP. Sir Lines-A-Lot submitted a proposal for a total costs of $36,496.10.
 
The City budgeted $600,000 in 2025 for contracted street maintenance services including; crack sealing, pavement rejuvenation, and refreshing pavement markings.
 
The costs based off of bid projects for pavement maintenance improvements is:

• IP 25-09 Crack Seal                                        $154,404.70
• IP 25-10 Pavement Rejuvenation                   $233,191.32
• IP 25-11 MSA Pavement Markings             $36,496.10

 

• Total Pavement Maintenance Costs   $424,092.12
  • Under a separate City Council agenda item, Resolution #25-146 is requesting to approve plans and authorize bidding for 2025 Pavement Skim Patching, Maintenance Project #25-56.

 
Sir Lines-A-Lot is required to complete their work by July 25, 2025. City Staff proposes to administer and inspect construction in-house, as part of their normal duties.

Staff recommends adopting Resolution #25-145 accepting bids and awarding contract to Sir Lines-A-Lot for 2025 MSA Pavement Marking Improvements, Improvement Project #25-11, in the total bid amount of $36,496.10

Motion to adopt Resolution #25-145 accepting bids and awarding contract to Sir Lines-A-Lot for 2025 MSA Pavement Marking Improvements, Improvement Project #25-11, in the total bid amount of $36,496.10