5.12.
| CC Regular Session |
| Meeting Date: | 09/23/2025 |
| Primary Strategic Plan Initiative: | {ud_pd8} |
Title:
Adopt Resolution #25-227 Approving Change Order #1 for 2025 Neighborhood Pavement Overlay Improvements, Improvement Project #25-07
Purpose/Background:
Purpose:
The purpose of this case is to adopt Resolution #25-227 approving Change Order #1 for 2025 Neighborhood Pavement Overlay Improvements, Improvement Project #25-07. Change Order #1 is necessary to re-place pavement markings within the project limits.
Background:
Numerous streets with the project had existing pavement markings, delineating parking lanes, center lines and pedestrian crosswalks within streets in the Ramsey Town Center subdivisions. Additionally, existing pedestrian crosswalk markings at trail crossings within the Rum River Hills subdivision.
The construction bid set of plans did not include replacing the existing pavement markings. Change Order #1 adds the pavement markings into the plans, matching the original layouts. These pavement markings are necessary safety improvements, a set of pavement marking plans is attached to this case for reference.
The purpose of this case is to adopt Resolution #25-227 approving Change Order #1 for 2025 Neighborhood Pavement Overlay Improvements, Improvement Project #25-07. Change Order #1 is necessary to re-place pavement markings within the project limits.
Background:
Numerous streets with the project had existing pavement markings, delineating parking lanes, center lines and pedestrian crosswalks within streets in the Ramsey Town Center subdivisions. Additionally, existing pedestrian crosswalk markings at trail crossings within the Rum River Hills subdivision.
The construction bid set of plans did not include replacing the existing pavement markings. Change Order #1 adds the pavement markings into the plans, matching the original layouts. These pavement markings are necessary safety improvements, a set of pavement marking plans is attached to this case for reference.
Notification:
Notification is not required.
Time Frame/Observations/Alternatives:
Observations:
Ideally, the pavement marking plan sheets would have been included in the plan set at the time of bidding. In the future, staff will make a more comprehensive effort to make holistic plan set reviews a priority to avoid change orders of this nature. Both staff and the contractor did not recognize pavement marking quantities were not included in the construction plan bid quantities in time to provide a change order prior to the work occurring. Pavement markings were placed during the week of September 15th so this request for approval is occurring after the work was completed.
Staff has reviewed the unit prices for the change order and feels the prices are reasonable based on current construction costs.
Alternatives:
Motion to adopt Resolution #25-227 approving Change Order #1 for 2025 Neighborhood Pavement Overlay Improvements, Improvement Project #25-07.
Ideally, the pavement marking plan sheets would have been included in the plan set at the time of bidding. In the future, staff will make a more comprehensive effort to make holistic plan set reviews a priority to avoid change orders of this nature. Both staff and the contractor did not recognize pavement marking quantities were not included in the construction plan bid quantities in time to provide a change order prior to the work occurring. Pavement markings were placed during the week of September 15th so this request for approval is occurring after the work was completed.
Staff has reviewed the unit prices for the change order and feels the prices are reasonable based on current construction costs.
Alternatives:
Motion to adopt Resolution #25-227 approving Change Order #1 for 2025 Neighborhood Pavement Overlay Improvements, Improvement Project #25-07.
Funding Source:
Funding for this improvement is proposed to come from Pavement Management Funds. Change Order #1 increases the construction costs by $26,301.62.
Recommendation:
Staff recommends adopting Resolution #25-227 approving Change Order #1 for 2025 Neighborhood Pavement Overlay Improvements, Improvement Project #25-07.
Outcome/Action:
Motion to adopt Resolution #25-227 approving Change Order #1 for 2025 Neighborhood Pavement Overlay Improvements, Improvement Project #25-07.
Attachments
Form Review
| Inbox | Reviewed By | Date |
|---|---|---|
| Bruce Westby | Bruce Westby | 09/18/2025 10:09 AM |
| Brian Hagen | Brian Hagen | 09/18/2025 12:57 PM |
- Form Started By:
- Joe Feriancek
- Started On:
- 09/15/2025 08:26 AM
- Final Approval Date:
- 09/18/2025