Consider Recommending City Council Approving Plans and Specifications and Authorizing Advertisements for Bids for 2026 Crack Seal Improvements, Improvement Project #26-09

Purpose:
The purpose of this case is to consider recommending City Council approving plans and specifications and authorizing advertisements for bids for 2026 Crack Seal Improvements, Improvement Project #26-09.
 
Background:
The City’s current pavement maintenance schedule calls for public streets to receive the following maintenance treatments after construction, overlay, or reconstruction:
 

• Year 2 – Pavement Rejuvenator
• Year 3 – Crack Seal
• Year 5 – Refresh Pavement Markings (If Applicable)
• Year 7 – Crack Seal
• Year 10 – Refresh Pavement Markings (If Applicable)
• Year 14 – Crack Seal
• Year 15 – Refresh Pavement Markings (If Applicable)
• Year 20 – Overlay

 
The above schedule is the typical maintenance schedule based off assumed ideal conditions. Staff reviews the condition of all streets annually and adjusts the schedule of maintenance operations based on actual pavement conditions.
 
Crack seal improvements are completed annually, on between 10 and 23 miles of public street segments to cost-effectively maximize the life of the bituminous pavement.
 
Crack sealing protects pavement by preventing stormwater runoff from seeping through cracks in the pavement and joints between the pavement and concrete curb and gutter, and utility castings. Reducing future pavement damage due to wet subgrade soils, especially during freeze-thaw cycles.
 
A total of 14.09 miles of public streets are proposed to receive crack seal improvements in 2026. These street segments were selected based on age, pavement maintenance history, and Pavement and Surface Evaluation Rating (PASER) values. Selected streets generally have PASER values between 7 and 10.
 
Plans and specifications for the 2026 Crack Seal Improvements were prepared in-house as part of Staff’s normal duties. A copy of the plans is attached to this case.
 
Preliminary Schedule Remaining
 

• January 27, 2026                     City Council approve plans, authorize bidding
• March 3, 2026                         Bids are publicly opened
• March 10, 2026                       City Council award contract to the lowest responsible bidder
• May 2026                                Contractor begins improvements
• June 30, 2026                          Contractor completes improvements

 
The proposed improvements are designated as City Improvement Project #26-09, 2026 Crack Seal Improvements.

Staff does not mail letters to property owners for crack seal improvements, since the work occurs quickly and has little to no impact to the traveling public or abutting properties. Engineering Staff will create and maintain a project webpage, which will be updated as new information is made available throughout the project.

Timeframe:
Staff estimates up to 10 minutes will be needed to present this case and respond to questions.
 
Observations:
IP 26-09 and IP 26-10 engineer’s estimates are based off of final plans and anticipated 2026 construction costs. IP 26-11 estimate is a CIP level estimate based off of costs per mile.
 
Alternatives:
Alternative #1 - Motion to recommend City Council approve plans and specifications and authorize advertisements for bids for 2026 Crack Seal Improvements, Improvement Project #26-09.
 
Alternative #2 – Motion of other.

The city budgeted $650,000 in 2026 for contracted street maintenance services including; crack sealing, pavement rejuvenation, refreshing pavement markings, and other contracted services such as skim patching.
 
The estimated costs for pavement maintenance improvements is:

• IP 26-09 Crack Seal                          $218,000
• IP 26-10 Pavement Rejuvenation       $328,000
• IP 26-11 MSA Pavement Markings    $8,000

 

• Total Pavement Maintenance Costs   $554,000
  • Staff recommends remaining budgeted funds be guided for pavement patching services, as needed.

 
City Staff proposes to administer and inspect construction in-house, as part of their normal duties.

Staff recommends Alternative #1.

Motion to recommend City Council approve plans and specifications and authorize advertisements for bids for 2026 Crack Seal Improvements, Improvement Project #26-09.