Adopt Resolution #26-066 Accepting Bids and Awarding Contract for 2026 Crack Seal Improvements, Improvement Project #26-09

Purpose:
The purpose of this case is to adopt Resolution #26-066 accepting bids and awarding a contract to MP Asphalt Maintenance for the total amount of $149,478.00 for 2026 Crack Seal Improvements, Improvement Project #26-09.
 
Background:
The City’s current pavement maintenance schedule calls for public streets to receive the following maintenance following construction, overlay, or reconstruction:
 

• Year 2 – Pavement Rejuvenator
• Year 3 – Crack Seal
• Year 5 – Refresh Pavement Markings (If Applicable)
• Year 7 – Crack Seal
• Year 10 – Refresh Pavement Markings (If Applicable)
• Year 14 – Crack Seal
• Year 15 – Refresh Pavement Markings (If Applicable)
• Year 20 – Overlay or Reconstruction

 
The above schedule is the typical maintenance schedule based off assumed ideal conditions. Staff reviews the condition of all streets annually and adjusts the schedule of maintenance operations based on actual pavement conditions.
 
Crack seal improvements are completed annually, on between 10 and 23 miles of public street segments to cost-effectively maximize the life of the bituminous pavement.
 
Crack sealing protects pavement by preventing stormwater runoff from seeping through cracks in the pavement, joints between the pavement and concrete curb and gutter, and utility castings, reducing future pavement damage due to wet subgrade soils, especially during freeze-thaw cycles.
 
A total of 14.09 miles of public streets are proposed to receive crack seal improvements in 2026. These street segments were selected based on age, pavement maintenance history, and Pavement and Surface Evaluation Rating (PASER) values. Selected streets generally have PASER values between 7 and 10.
 
Plans and specifications for the 2026 Crack Seal Improvements were prepared in-house as part of Staff’s normal duties. A copy of the plans is attached to this case.
 
Preliminary Schedule Remaining
 

• March 10, 2026                       City Council awards contract to the lowest responsible bidder
• May 2026                                Contractor begins improvements
• June 30, 2026                          Contractor completes improvements

 
The proposed improvements are designated as City Improvement Project #26-09, 2026 Crack Seal Improvements.

Advertisements were published in the Anoka Union Herald on January 30 and February 6, 2026. Bids were also advertised on-line on Quest CDN.
 
Letters are not mailed to property owners for crack seal improvements due to the relatively minor impacts to property owners and the traveling public during these projects. Engineering staff maintains a project webpage which will be updated with the most current project information.

Observations:
IP 26-09 and IP 26-10 engineer’s estimates are based off of final plans and actual bid prices. IP 26-11 estimate is a CIP level estimate based off of costs per mile.
 
Alternatives:
Motion to adopt Resolution #26-066 accepting bids and awarding a contract to MP Asphalt Maintenance for the total amount of $149,478.00 for 2026 Crack Seal Improvements, Improvement Project #26-09.

On March 3, 2026 a total of seven (7) bids were received, opened, and tabulated, and the following bids were found to comply with the advertisement for bids.
 

Contractor	Total Bid
MP Asphalt Maintenance	$149,478.00
FlowSeal Surface Maintenance	$162,575.31
Sealpros	$175,476.00
Northwest Asphalt Maintenance	$191,150.02
Allied Blacktop Company	$199,949.80
Asphalt Surface Technologies Corp.	$214,055.70
Fahrner Asphalt Sealers, LLC	$222,745.44
Engineer’s Estimate	$210,345.00

 
The bid of MP Asphalt Maintenance of Buffalo, Minnesota, in the amount of $149,478.00 for the total bid of said improvements in accordance with the approved plans and specifications and advertisement for bids, is the lowest responsible bidder. Adding indirect costs in the amount of 5-percent brings the total project costs to $156,951.90. The bid is 25-percent less than the engineer’s estimate.
 
The city budgeted $650,000 in 2026 for contracted street maintenance services including; crack sealing, pavement rejuvenation, and refreshing pavement markings.
 
The estimated costs for pavement maintenance improvements are:

• IP 26-09 Crack Seal                          $156,951.90
• IP 26-10 Pavement Rejuvenation       $327,922.41
• IP 26-11 MSA Pavement Markings    $8,000

 

• Total Pavement Maintenance Costs   $492,874.31
  • Staff recommends remaining budgeted funds be guided for pavement patching services as needed.

 
City Staff proposes to administer and inspect construction in-house, as part of their normal duties.

Staff recommends adopting Resolution #26-066 accepting bids and awarding a contract to MP Asphalt Maintenance for the total amount of $149,478.00 for 2026 Crack Seal Improvements, Improvement Project #26-09.

Motion to adopt Resolution #26-066 accepting bids and awarding a contract to MP Asphalt Maintenance for the total amount of $149,478.00 for 2026 Crack Seal Improvements, Improvement Project #26-09.