Adopt Resolution #26-105 Approving Final Plans and Specifications and Authorizing Advertisement for Bids for Carol-Rose Acres & Sports Haven Street Reconstructions, Improvement Project #26-03

Purpose:
The purpose of this case is to adopt Resolution #26-105 approving final plans and specifications and authorizing advertisement for bids for Carol-Rose Acres & Sports Haven Street Reconstructions, Improvement Project #26-03.

Background:
The 2026 – 2035 Capital Improvement Plan (CIP) identifies the streets within the Carol-Rose Acres & Sports Haven subdivisions for street reconstruction in 2026. A street segment summary for the project is attached to this case.

Project History
• On April 22, 2025, the Ramsey City Council adopted Resolution #25-082, accepting and awarding a proposal to Bolton & Menk for topographic survey of the project area.
• May 13, 2025, the Ramsey City Council adopted Resolution #25-101, accepting and awarding a proposal to Independent Testing Technologies for a geotechnical report of the project area.
• June 17, 2025, the Ramsey Public Works Committee recommended City Council order plans and specifications for said improvements.
• June 24, 2025, the Ramsey City Council adopted Resolution #25-137 ordering plans and specifications for said improvements.
• November 13, 2025, staff held an open house for said improvements, no residents attended.
• April 21, 2026, the Ramsey Public Works Committee recommended City Council approve plans and specifications and authorize advertisement for bids for said improvements.

Existing Conditions
This project proposes to reconstruct streets within the Carol-Rose Acres and Sports Haven subdivisions, generally located west of Variolite Street between 163rd Lane and 166th Avenue. The streets are 24-foot-wide rural section, totaling 1.20 miles in length. Traffic counts have not been taken within the project area, however, there are no known destinations within the subdivision which would increase traffic above normal. Drainage is handled through street crossing culverts and drainage swales which generally carry storm water to an existing wetland located south of 164th Lane, west of Variolite Street.

The streets within Carol-Rose Acres were constructed in 1980 and received an overlay in 1995. Ground Penetrating Radar (GPR) data shows an average pavement section of 7.6-inches, including 3.6-inches of bituminous and 4.0-inches of aggregate base. The streets within Sports Haven were constructed in 1980 and received an overlay in 1995. GPR data shows an average pavement section of 6.6-inches, including 4.1-inches of bituminous and 2.5-inches of aggregate base.

No stormwater improvements, other than replacing existing street crossing culverts, are proposed with this project. As part of the PACT Charter High School development, residents on 163rd Lane had concerns about runoff from the High School overflowing the wetland in their rear yard, adjacent to the High School. The High School development has not been found to have a negative impact to this wetland, which during heavy rainfall events causes water to temporarily sit in the southern ditch of 163rd Lane. The water does not appear to stay in the ditch more than 48 hours and is maintainable in its current condition.

Project Scope
The reconstruction is proposed to be a Full-depth Reclamation (FDR). This generally includes reclamation of the existing bituminous pavement and underlying aggregate base; flipping the reclaim, hauling out excess sand subbase material and scarifying the subbase; hauling off excess reclamation material (minimal due to hauling out subbase material); shaping and compacting the remaining reclamation material to be used as the new aggregate base; placing new bituminous pavement in two lifts. The road profile and alignment generally stay in the same location, with some minor corrections to curves occurring, but does typically impact 6 to 8 feet of adjacent boulevard and driveways.

Three (3) of the eighteen (18) soil borings found silty sand. Though it’s generally understood proper conditions can make use of this material as road subbase, previous projects with similar material have required removal and replacement after the material failed; after removal of the bituminous under the load of construction equipment. Because of this, and the marginal soil borings not being all grouped together, the plans include a contingency quantity for soil corrections, but no specific removals are called out in the plans.

Staff explored performing a reclamation rehabilitation, however, the subbase material is not high enough quality for this to be effective. The new pavement section will include 6-inches of recycled reclamation material under 3.5-inches of new bituminous.

Municipal utilities do not exist within the project area, extension of municipal utilities to this subdivision are not proposed as it is outside of the 2040 MUSA.

Preliminary Schedule Remaining
• Staff Receives Bids
o June 15, 2026
• Council Awards Contract to the Lowest Responsible Bidder
o June 23, 2026
• Contractor Begins Construction
o After July 1, 2026
• Contractor Substantially Completes Construction
o New bituminous pavement in-place, topsoil and seed in-place
o September 4, 2026
• Contractor Final Completion
o Verify final restoration; punch list created
o October 2, 2026

Final plans are not attached to this case to prevent potential bidders from downloading plans attached to the case to prepare and submit their bids, rather than purchasing the plans through QuestCDN, the electronic bidding software used by the City of Ramsey. This ensures all bidders are bidding off the same set of plans, and all bidders are notified of any plan revisions (addenda) issued during the bidding process.

If City Council approves plans and specifications and authorizes advertisement for bids, staff will send project update letters to property owners impacted by these improvements.

Alternatives:
Motion to adopt Resolution #26-105 approving final plans and specifications and authorizing advertisement for bids for Carol-Rose Acres & Sports Haven Street Reconstructions, Improvement Project #26-03.

Funding for this improvement is proposed to come from Pavement Management Funds and Storm Water Utility Funds. Amounts shown below include 23-percent indirect costs for administrative, engineering, finance, and legal costs.

• Pavement Management Funds $950,526
• Storm Water Utility Funds $40,965
• Total Project Costs $991,491

CIP level estimated project costs were $844,560 ($734,400 Pavement Management Funds, $110,160 Storm Water Utility Funds). The final project costs may change depending upon bid prices and actual construction quantities.

Staff recommends adopting Resolution #26-105 approving final plans and specifications and authorizing advertisement for bids for Carol-Rose Acres & Sports Haven Street Reconstructions, Improvement Project #26-03.

On April 21, 2026, the Ramsey Public Works Committee recommended City Council approve final plans and specifications and authorize advertisement for bids for said improvements.

Motion to adopt Resolution #26-105 approving final plans and specifications and authorizing advertisement for bids for Carol-Rose Acres & Sports Haven Street Reconstructions, Improvement Project #26-03.