7.5.
| CC Regular Session |
| Meeting Date: | 05/26/2026 |
| Primary Strategic Plan Initiative: | Address infrastructure needs. |
Title:
Adopt Resolution #26-114 Accepting Bids and Awarding Contract for 2026 Neighborhood Pavement Overlay Improvements, Improvement Project #26-08
Purpose/Background:
Purpose:
The purpose of this case is to adopt Resolution #26-114 accepting bids and awarding contract for 2026 Neighborhood Pavement Overlay Improvements, Improvement Project #26-08.
Background:
The 2026 – 2035 Capital Improvement Plan (CIP) identifies mill and overlay of five (5) subdivisions within the City. A street segment summary for the project is attached to this case.
Project History
Project Scope
This project proposes to mill and overlay four (4) subdivision within the City.
Because of its proximity and small size, Riverside West (Ebony Street) was added to the Riverside West street reconstruction project (137th Avenue and Dolomite Street).
The updated project totals 1.39 miles in length, and is split between urban and rural sections. The project is not proposing any repairs to watermain or sanitary sewer, minor storm sewer structure repairs typically consisting of re-grouting catch basins is proposed. Additionally, any pedestrian ramps will be brought up to current ADA compliance. The project includes nine (9) ADA pedestrian ramp improvements.
Based on GPR data and as-built information a 2-inch mill and overlay are proposed on all streets; Evergreen Point Townhomes will require a 1-inch mill with 2-inch overlay.
Alpine Woods
The original construction of Uranium Street included a temporary bituminous turnaround above the curb line, mimicking a cul-de-sac turnaround. This was to set up potential extension of Uranium Street to the north. A house was constructed between 2011 and 2014 immediately north of the Uranium Street right of way, make future extension of Uranium Street not practical. This project includes moving the curb line to the edge of the cul-de-sac, converting this from a temporary improvement to a permanent one. This will improve public works staff’s ability to maintain this cul-de-sac, including making snow plowing less difficult.
Preliminary Schedule Remaining
The purpose of this case is to adopt Resolution #26-114 accepting bids and awarding contract for 2026 Neighborhood Pavement Overlay Improvements, Improvement Project #26-08.
Background:
The 2026 – 2035 Capital Improvement Plan (CIP) identifies mill and overlay of five (5) subdivisions within the City. A street segment summary for the project is attached to this case.
Project History
- April 22, 2025, the Ramsey City Council adopted Resolution #25-082, accepting and awarding a proposal to Hakanson Anderson for topographic survey and wetland delineation of the project area.
- May 13, 2025, the Ramsey City Council adopted Resolution #25-101, accepting and awarding a proposal to Independent Testing Technologies for a geotechnical report of the project area.
- June 17, 025, the Ramsey Public Works Committee recommended City Council order plans and specifications for said improvements.
- June 24, 2025, the Ramsey City Council adopted Resolution #25-125, ordering plans and specifications for said improvements
- December 16, 2025, the Ramsey Public Works Committee recommended City Council order request for proposals for said improvements.
- January 13, 2026, the Ramsey City Council adopted Resolution #26-011, ordering request for proposals for engineering design services for said improvements.
- February 10, 2026, the Ramsey City Council adopted Resolution#26-039, accepting a proposal from Bolton & Menk, Inc. to prepare final plans and specifications for said improvements.
- May 12, 2026, bids were publicly opened.
Project Scope
This project proposes to mill and overlay four (4) subdivision within the City.
- Alpine Woods
- Evergreen Point Townhomes 1st & 2nd
- Hall-Anderson Acres (TH 47 Service Road only)
- Section 16 Unplatted
Because of its proximity and small size, Riverside West (Ebony Street) was added to the Riverside West street reconstruction project (137th Avenue and Dolomite Street).
The updated project totals 1.39 miles in length, and is split between urban and rural sections. The project is not proposing any repairs to watermain or sanitary sewer, minor storm sewer structure repairs typically consisting of re-grouting catch basins is proposed. Additionally, any pedestrian ramps will be brought up to current ADA compliance. The project includes nine (9) ADA pedestrian ramp improvements.
Based on GPR data and as-built information a 2-inch mill and overlay are proposed on all streets; Evergreen Point Townhomes will require a 1-inch mill with 2-inch overlay.
Alpine Woods
The original construction of Uranium Street included a temporary bituminous turnaround above the curb line, mimicking a cul-de-sac turnaround. This was to set up potential extension of Uranium Street to the north. A house was constructed between 2011 and 2014 immediately north of the Uranium Street right of way, make future extension of Uranium Street not practical. This project includes moving the curb line to the edge of the cul-de-sac, converting this from a temporary improvement to a permanent one. This will improve public works staff’s ability to maintain this cul-de-sac, including making snow plowing less difficult.
Preliminary Schedule Remaining
- Council awards contract to the Lowest Responsible Bidder
- May 26, 2026
- Contractor Begins Construction
- Late June / Early July 2026
- Contractor Substantially Completes Construction
- New bituminous in-place
- July 31, 2026
- Contractor Final Completion
- Verify final restoration; punch list created
- August 28, 2026
Notification:
If Council accepts the bids and awards a contract for construction, letters will be mailed to property owners with updates on the project status. Engineering staff maintains City Improvement Project webpages with the most current project information, which will also be updated.
Time Frame/Observations/Alternatives:
Timeframe:
Staff anticipates up to 10 minutes will be required to present this case and answer any questions.
Observations:
Due to staffing constraints, Bolton & Menk was hired by the city to design and produce plans and specifications. City staff will administer and inspect construction.
Alternatives:
Alternative #1 – Motion to adopt Resolution #26-114 accepting bids and awarding contract for 2026 Neighborhood Pavement Overlay Improvements, Improvement Project #26-08, to North Valley, Inc. for the total bid of $499,411.45.
Alternative #2 – Motion of other.
Staff anticipates up to 10 minutes will be required to present this case and answer any questions.
Observations:
Due to staffing constraints, Bolton & Menk was hired by the city to design and produce plans and specifications. City staff will administer and inspect construction.
Alternatives:
Alternative #1 – Motion to adopt Resolution #26-114 accepting bids and awarding contract for 2026 Neighborhood Pavement Overlay Improvements, Improvement Project #26-08, to North Valley, Inc. for the total bid of $499,411.45.
Alternative #2 – Motion of other.
Funding Source:
Funding for this improvement is proposed to come from Pavement Management Funds and Storm Water Utility Funds. The final project costs may change from the estimate depending upon bid prices and actual construction quantities.
On May 12, 2026 a total of six (6) bids were received, opened and tabulated, and the following bids were found to comply with the advertisement for bids.
The bid of North Valley, Inc. of Nowthen, Minnesota, in the amount of $499,411.45 for the total bid of said improvements in accordance with the approved plans and specifications and the advertisement for bids is the lowest responsible bidder. Adding indirect costs in the amount of 14-percent brings the total anticipated project cost to $569,329.05 ($554,539.50 Pavement Management Funds, $14,789.55 Storm Water Utility Funds).
The low bid is 21-percent lower than the engineer’s estimate, primarily due to lower than anticipated bituminous patching and concrete walk costs.
Bolton & Menk submitted a proposal for construction staking for said improvements for the total, not-to-exceed amount of $3,926.00. Staking is included as part of the 14-percent indirect costs outlined above.
The CIP Level Estimate was $488,697 ($465,426 PM Funds / $23,271 Storm Sewer Funds).
City staff proposes to administer and inspect construction as part of staff’s normal duties.
On May 12, 2026 a total of six (6) bids were received, opened and tabulated, and the following bids were found to comply with the advertisement for bids.
| Contractor | Total Bid |
| North Valley, Inc. | $499,411.45 |
| Asphalt Surface Technologies Corp. | $547,361.20 |
| GMH Asphalt Corporation | $564,792.87 |
| Park Construction Company | $583,930.20 |
| C.S. McCrossan Construction, Inc. | $669,441.90 |
| Bituminous Roadways, Inc. | $684,687.20 |
| Engineer’s Estimate | $631,195.00 |
The bid of North Valley, Inc. of Nowthen, Minnesota, in the amount of $499,411.45 for the total bid of said improvements in accordance with the approved plans and specifications and the advertisement for bids is the lowest responsible bidder. Adding indirect costs in the amount of 14-percent brings the total anticipated project cost to $569,329.05 ($554,539.50 Pavement Management Funds, $14,789.55 Storm Water Utility Funds).
The low bid is 21-percent lower than the engineer’s estimate, primarily due to lower than anticipated bituminous patching and concrete walk costs.
Bolton & Menk submitted a proposal for construction staking for said improvements for the total, not-to-exceed amount of $3,926.00. Staking is included as part of the 14-percent indirect costs outlined above.
The CIP Level Estimate was $488,697 ($465,426 PM Funds / $23,271 Storm Sewer Funds).
City staff proposes to administer and inspect construction as part of staff’s normal duties.
Recommendation:
Staff recommends Alternative #1.
Attached to this case is an award memo from Bolton & Menk, the project engineers, recommending award of the contract to North Valley, Inc.
Attached to this case is an award memo from Bolton & Menk, the project engineers, recommending award of the contract to North Valley, Inc.
Outcome/Action:
Motion to adopt Resolution #26-114 accepting bids and awarding contract for 2026 Neighborhood Pavement Overlay Improvements, Improvement Project #26-08 to North Valley, Inc. for the total bid of $499,411.45.
Attachments
- Res 26-114
- 26-08 BMI Staking Proposal
- 26-08 BMI Project Award Memo
- 26-08 Street Summary
- 26-08 Final Plans
Form Review
| Inbox | Reviewed By | Date |
|---|---|---|
| Bruce Westby | Bruce Westby | 05/21/2026 08:07 AM |
| Brian Hagen | Brian Hagen | 05/21/2026 11:54 AM |
- Form Started By:
- Joe Feriancek
- Started On:
- 05/15/2026 03:37 PM
- Final Approval Date:
- 05/21/2026