Report from the Personnel Committee - Meeting Date: April 3, 2012

The Personnel Committee considered the following two cases:

Case 1:  Consider a Resolution to Accept the Resignation of a Part-time Police Technician
 
The City received a letter of resignation dated March 5, 2012 from Ms. Stacy Mickelson. Ms. Mickelson has worked in the Police Department as a part-time Police Technician since October 24, 2007. Her last day with the City was March 19, 2012.

Although this position is essential to the functionality of the Police Department and is key to achieving the strategic goals identified by the City Council, staff has determined that replacement of this position will not be addressed until completion of the early voluntary separation program/2013 budget process. In the meantime, the current part-time Police Technician will increase her hours to accommodate workload needs.

Case 2:  Consider a Resolution to Authorize a Recruitment for a Management Analyst*

*Note, this case is on  the regular agenda for consideration this evening.

The City recently accepted the resignation of two full-time employees; the Deputy City Administrator/Community Development Director and the Economic Development/Marketing Manager. The City Administrator, in consultation with the the City Council, has determined that the two positions mentioned above will not be filled in the near future. However, the City currently employs a Planning/Management Intern and through adjustments to that position the City has options to help alleviate some of the duties left vacant by the resignations.

After extensive analysis, the City Administrator has determined that the elimination of the Planning/Management Intern and the creation of a full-time regular Management Analyst position is a means to help absorb some of the administrative and planning division work; thereby creating a position that will have more time and will perform some of the duties left vacant by the Deputy City Administrator/Community Development Director and the Economic Development/Marketing Manager.

Attached, please find a draft Management Analyst job description which provides a listing of the job duties; as well as the Needs Analysis for Vacant and New Positions.

Regarding case #2, the Personnel Committee motioned as follows:

Motion by Chairperson Tossey, seconded by Councilmember McGlone, to recommend that the City Council authorize staff to eliminate the Planning/Management Intern and to conduct a recruitment process for a full-time regular Management Analyst position.

Motion carried. Voting Yes: Chairperson Tossey, Councilmembers McGlone. Voting No: Councilmember Sarah Strommen.

It was the recommendation of City Administrator Ulrich that this case be placed on the April 10th regular agenda.

Case 1:
The Personnel Committee recommended approval of resolution #12-04-XXX to accept the resignation of Ms. Stacy Mickelson, a part-time police technician. 

Case 2:
The Personnel Committee recommended approval of resolution # 12-04-XXX  to eliminate the Planning/Management Intern and to conduct a recruitment process for a full-time regular Management Analyst position.

Case 1:
There is no funding required accept the resignation.

Case 2: 
The net 2012 funding required for the Management Analyst position is approximately $19,299. This amount takes into account the savings realized by eliminating the already budged for Planning/Management Intern position and an hourly starting wage of $20.50 per hour. The total 2013 funding for this position is expected to be approximately $59,803, including salary and benefits.

Case 1: Motion to approve resolution # 12-04-XXX to accept Ms. Mickelson's resignation.

Case 2: Not Applicable to this report.  The motion  will take place during the regular meeting this evening.