Consider a Resolution to Revise the City's Vacation Donation Policy

The City has a vacation donation policy which sets forth the conditions and procedures under which employees will be allowed to voluntarily donate accrued vacation leave to fellow employees.

Vacation leave may voluntarily be donated to employees who have a serious medical condition as defined by the Family and Medical Leave Act and who have no accrued and banked vacation, sick, or paid holiday leave or compensatory time off available.

However, the current policy excludes the use of vacation donation once an employee exhausts their available days under the Family Medical Leave Act.  Staff has surveyed other cities and consulted with the League of Minnesota Cities regarding this exclusion and found it to be absent from the surveyed city's policies and unnecessary.    

Approve a revision to the Vacation Donation Policy to exclude the requirement of active coverage under the Family Medical Leave Act as follows:

Donation of vacation leave will not be allowed once an employee is determined to be unable to return to work. and has exhausted their FMLA leave, as outlined in the City’s Family and Medical Leave Policy.

The full policy is attached for review.

No funding is required.

Motion to confirm the recommendation of the Personnel Committee to approve resolution 12-05-XXX approving a revised Vacation Donation Policy within the City's Personnel Policy.