Discussion on Dissemination of City Council Minutes

Staff would like to discuss the Planning Commission's preferred medium for disseminating City Council Minutes. Currently, all City Council Minutes are attached to the Planning Commission Agenda.

In addition to noting all City Council Minutes, Staff additionally prepares a Staff Update that highlights and summarizes key actions made by the City Council that may be of interest to the City Council. Furthermore, with the new agenda software system and online records retention system, all City minutes are much more easily accessible than in the past.

Upon approval by the City Attorney as to City Code and City Charter requirement, Staff would like to suggest focusing on the Staff Update as an appropriate medium to disseminate key City Council actions, while directing inquiries and dissemination of approved minutes to the City's agenda software system and records retention system.

Staff recommends that City Council Minutes be disseminated through the City's online records retention system rather than attaching to the Planning Commission Agenda.

Motion to direct Staff to disseminate City Council Minutes through the City's online records retention system rather than attaching to the Planning Commission Agenda, subject to the approval by the City Attorney.