7.3.
CC Regular Session
- Meeting Date:
- 01/22/2013
- Submitted For:
- Kurt Ulrich
- By:
- Jo Thieling, Administrative Services
Information
Title:
Riverdale Drive Reconstruction and Extension – Approve Consultant Services
Background:
On January 8, 2013, the City Council ordered the preparation of Plans and Specifications for the Riverdale Drive Reconstruction and Extension, Improvement Project #12-22. This project will be partially funded through a Cooperative Agreement Grant, and as a requirement the project must be awarded prior to June 30, 2013.
Notification:
N/A
Observations/Alternatives:
Mn/DOT has provided a flow chart (attached) summarizing the approval process and typical associated time frames for projects funded through the Cooperative Agreement program. Staff has been in conversations with Mn/DOT and understands that these time frames can be reduced slightly, however, it is imperative to complete the design within the next 6-8 weeks as to not affect the critical path of the project.
At project initiation, staff completed a Project Management Plan and Work Hour Estimate for this project (attached) and staff is currently nearing completion of Phase 2 of the design. As can be seen in the attached work hour estimate, a significant effort remains to be completed.
The adopted 2013 Budget included an Engineering Tech 3 position, whose primary role would be a CAD Drafter. However, if the recruitment for that position were to occur now, the position would not be filled until after the design effort for this project is completed.
Alternatives – If consultant services are not approved for this project, staff will continue to prepare the plans and specifications in-house. This approach would jeopardize the $702,000 cooperative agreement grant.
At project initiation, staff completed a Project Management Plan and Work Hour Estimate for this project (attached) and staff is currently nearing completion of Phase 2 of the design. As can be seen in the attached work hour estimate, a significant effort remains to be completed.
The adopted 2013 Budget included an Engineering Tech 3 position, whose primary role would be a CAD Drafter. However, if the recruitment for that position were to occur now, the position would not be filled until after the design effort for this project is completed.
Alternatives – If consultant services are not approved for this project, staff will continue to prepare the plans and specifications in-house. This approach would jeopardize the $702,000 cooperative agreement grant.
Recommendation:
Recommend to approve the proposal from Hakanson Anderson for consultant services in an amount not-to-exceed $29,700.
Funding Source:
The funding source would be the project budget, which includes 25% for engineering and administrative costs (approximately $570,000). The funding sources for this project based upon preliminary estimates are as follows:
$702,000 Cooperative Agreement Grant
$1,466,000 MSA Fund
$202,500 Sewer Fund
$521,000 Water Fund
$2,891,500 Total
$702,000 Cooperative Agreement Grant
$1,466,000 MSA Fund
$202,500 Sewer Fund
$521,000 Water Fund
$2,891,500 Total
Council Action:
Motion to approve the Proposal from Hakanson Anderson for consultant services in an amount not-to-exceed $29,600.
Attachments
Form Review
| Inbox | Reviewed By | Date |
|---|---|---|
| Kurt Ulrich | Kurt Ulrich | 01/17/2013 06:22 PM |
- Form Started By:
- Jo Thieling
- Started On:
- 01/17/2013 04:59 PM
- Final Approval Date:
- 01/17/2013