6.3.
HRA Regular Session
- Meeting Date:
- 03/15/2011
- By:
- Heidi Nelson, Administrative Services
Title:
Consider Development Management Contract Revisions
Background:
The current Development Management (DM) contract for The COR at Ramsey will be in effect until March 31, 2011. At the February 22nd meeting of the HRA, staff recevied input from the HRA members with regard to issues that should be addressed in the contract in consideration of renewal of the contract.
The issues identified by the HRA to be addressed include the following:
- Reporting on work performed/status of projects
- Communication between the HRA and DM Team and between the DM Team and City Staff
- Discretion for the City to self perform or utilize other consultants for design (engineering/LA/planning) work for public improvement projects
As the HRA will recall, in recent months two amendments to the DM were approved by the HRA. One was a housekeeping item to address diminishing DM compensation over time post contract termination and the other made revisions to the Hot List provisions within the contract. Those amendments are attached for HRA review as well as the original contract as approved in April of 2010.
Staff is proposing language changes to the contract to address the issues identified by the HRA on February 22nd, they are as follows:
Reporting and Communications:
(language below to be added to the contract)
The Development Manager will provide the members of the HRA, once monthly, during their regular meeting the financial dashboard for the project and provide analysis of the data to the members of the HRA during the meeting.
At the end of every meeting of the HRA under the "Executive Director Report" portion of the agenda, the Development Manager will provide a verbal update to the members of the HRA regarding meetings held and work completed since the time of the last meeting of the HRA.
The Development Management Team will include in each Weekly Update document, a bulleted list of work completed and meetings attended for the week prior.
The Development Management Team will produce a monthly cable TV show on QCTV Channel 16, entitled "The COR Report", to be aired to the public regarding activity and projects in The COR.
The Development Management Team will write and publish an article in each edition of the Ramsey Resident newsletter entitled "The COR Report" to update the public regarding activity and projects in The COR.
The Development Management Team will meet with the City Development and Department Head staff teams on the first Tuesday of each month to update and receive feedback regarding activity and projects in The COR.
City Discretion to Use other Consultants
(language below to be added to the contract)
Where the HRA determines it is in the best interests of the project, the City reserves the right to self-perform or utilize other consultants for design of major public improvement projects such as roadway improvements, trunk utility or infrastructure improvements, or municipal design services, where Landform does not provide those services.
The Development Manager is requesting a two-year contract to be co-terminus with the current HRA membership with a 30-day termination clause, similar to the existing agreement.
The Development Manager has continued discussions regarding the "Hot List" portion of the contract and would like to discuss further revisions. Staff and the Development Manager will discuss the concept of the proposed language changes with the HRA during the meeting. The proposed amendment is generally centered around the concept of eliminating the 5 year diminishing compensation and "Hot List" in favor of a fixed compensation amount upon early contract termination and a fixed number of months for carry-over of imminent deals.
Finally, staff has discussed with the consultant, the advance of incentive compensation that was paid under the current contract. The consultant states that this was essential to the incentive-only portion of the contract, and is requesting that the advance on incentive compensation continue for the first twelve months of the renewed agreement. HRA staff has argued that the advance on Incentive Compensation should not continue beyond the current contract. Staff has argued that going forward, projects should be delivered for incentive compensation to be paid. Discussion regarding this issue will continue between staff and the DM prior to Tuesday's meeting.
If the HRA is supportive of and provides direction regarding the proposed concepts and language changes, staff would proceed to prepare the amended contract to bring back for consideration over the next 2 weeks.
Notification:
None required.
Recommendation:
Staff is seeking direction with regard to the DM contract revisions and renewal.
Funding Source:
DM fees are paid from land sale proceeds and the HRA budget.
Council Action:
Direct staff with regard to the DM contract revisions and renewal.
Attachments
Form Review
| Inbox | Reviewed By | Date |
|---|---|---|
| Kurt Ulrich | adietl | 03/10/2011 10:02 AM |
| Kurt Ulrich | Jo Thieling | 03/10/2011 03:23 PM |
- Form Started By:
- hnelson
- Started On:
- 03/09/2011 03:30 PM
- Final Approval Date:
- 03/10/2011