2.1.
CC Work Session
- Meeting Date:
- 03/22/2016
Information
Title:
Amend City Funds Policy and Review of Respective Fund Balances
Purpose/Background:
Purpose: Update the City's Ordinance entitled "City Funds" that outlines the respective sources and uses for each fund currently utilized in the city and review of current fund balances within these funds.
Chapter 7 (Section 7.9) Entitled 'Funds' of the City Charter Charter states that there should be maintained in the city treasury a general fund and such other funds as may be required by state statutes, resolution or ordinance. The council shall, by resolution or ordinance, create and abolish funds and shall define which funds are eligible for inter-fund loans as it may deem necessary and appropriate.
The last time the city's Funds Ordinance was amended was in 2004. Since that time, there have been some funds that are no longer utilized, some added, and some that just require an update in their authorized sources and uses. The Lawful Gambling Fund is an example of a fund that needed an update in its authorized sources and uses.
The fund policy was brought to the City Council worksession of May 12, 2015. The minutes from this meeting are attached. The suggestions from the minutes (where possible) were incorporated in the amended Fund Policy attached. The minutes state that the Park Maintenance Fund still needs to address a fund level cap (if any) and the long-term use of this fund along with possible restrictions on the Landfill Fund. The 1989 Resolution that established policy regarding the use of the Landfill Fund is attached. This 1989 policy states (hi-lited) that there are no existing contractual or legal obligations which would restrict the City of Ramsey's use of Landfill proceeds received when the landfill was closed (Closing Statement documents are attached).
In regards to the Fund Balances/Cash Balances, the most significant fund balances are included as part of the city's annual Five Year Capital Improvement Plan (CIP) and are updated annually based on actual revenues and expenditures and CIP.
Chapter 7 (Section 7.9) Entitled 'Funds' of the City Charter Charter states that there should be maintained in the city treasury a general fund and such other funds as may be required by state statutes, resolution or ordinance. The council shall, by resolution or ordinance, create and abolish funds and shall define which funds are eligible for inter-fund loans as it may deem necessary and appropriate.
The last time the city's Funds Ordinance was amended was in 2004. Since that time, there have been some funds that are no longer utilized, some added, and some that just require an update in their authorized sources and uses. The Lawful Gambling Fund is an example of a fund that needed an update in its authorized sources and uses.
The fund policy was brought to the City Council worksession of May 12, 2015. The minutes from this meeting are attached. The suggestions from the minutes (where possible) were incorporated in the amended Fund Policy attached. The minutes state that the Park Maintenance Fund still needs to address a fund level cap (if any) and the long-term use of this fund along with possible restrictions on the Landfill Fund. The 1989 Resolution that established policy regarding the use of the Landfill Fund is attached. This 1989 policy states (hi-lited) that there are no existing contractual or legal obligations which would restrict the City of Ramsey's use of Landfill proceeds received when the landfill was closed (Closing Statement documents are attached).
In regards to the Fund Balances/Cash Balances, the most significant fund balances are included as part of the city's annual Five Year Capital Improvement Plan (CIP) and are updated annually based on actual revenues and expenditures and CIP.
Timeframe:
30 minutes
Funding Source:
Responsible Party(ies):
Finance Director
Outcome:
Establish amended City Funds Ordinance for future City Council adoption and review fund balances.
Attachments
- Draft of City Funds Ordinance
- 5-12-15 minutes
- 1989 Landfill Policy
- Closing Statement on Landfill
- Fund Balances/Cash Flows
- Excess Revenue Policy
Form Review
| Inbox | Reviewed By | Date |
|---|---|---|
| Kurt Ulrich | Kathy Schmitz | 03/16/2016 12:15 PM |
| Diana Lund (Originator) | Diana Lund | 03/17/2016 09:51 AM |
- Form Started By:
- Diana Lund
- Started On:
- 01/19/2016 07:48 AM
- Final Approval Date:
- 03/17/2016