7.5.
CC Regular Session
- Meeting Date:
- 07/26/2016
- By:
- Bruce Westby, Engineering/Public Works
Information
Title:
Adopt Resolution #16-07-134 Accepting Bids and Awarding Contract for Improvement Project #16-00 Division B, Mill and Overlay Improvements
Purpose/Background:
Purpose:
The purpose of this case is to consider adopting attached Resolution #16-07-134 accepting bids and awarding a construction contract for Improvement Project #16-00, Division B; 2016 Mill and Overlay Improvements.
Background:
City of Ramsey Improvement Project #16-00 Division B proposes to mill and overlay the existing bituminous pavement on approximately 0.8 miles of Sunwood Drive between Sunfish Lake Boulevard and the bridge located between 147th Lane and Krypton Street, along with miscellaneous appurtenant improvements. A copy of the plans is attached to this case. The title sheet depicts the location and scope of the proposed improvements.
City staff visually inspects each public street segment throughout the City annually to determine pavement conditions. Staff uses the Pavement and Surface Evaluation Rating (PASER) method to assign a numerical rating between 1 and 10 to each street segment. Streets with a PASER rating of 1 are considered to need a complete reconstruction, while streets with a PASER rating of 10 are considered to be new pavement sections. The segment of Sunwood Drive proposed to receive mill and overlay improvements in 2016 was constructed in 1996, was sealcoated in 2002 and 2008, and has PASER ratings between 4 and 5 making it a timely candidate for mill and overlay improvements. The proposed improvements should extend the life of the pavement approximately 20 years, at which time a second mill and overlay project will likely be proposed.
This segment of Sunwood Drive was constructed with B618 concrete curb and gutter, a storm sewer system, and an average of 3½ inches of bituminous pavement over 4 inches of class 5 aggregate base. The street is 30 feet wide between Sunfish Lake Boulevard and 145th Lane, and 40 feet wide over the remainder of the segment. The right-of-way is 80 feet wide throughout the corridor. Sanitary sewer and water supply systems exist throughout the corridor but both are in good operating condition and are not anticipated to require improvements over the estimated 20 year design life of the proposed improvements.
Proposed improvements include removing and replacing approximately 200 feet of damaged concrete curb and gutter, milling 2 inches of bituminous pavement off the top of the existing pavement section and adding 2 inches of new bituminous pavement on top of the milled base course, and other appurtenant improvements including utility casting adjustments and upgrading two pedestrian curb ramps where the trail crosses the “eyebrow” north of Sunwood Drive at the east end of the project.
The purpose of this case is to consider adopting attached Resolution #16-07-134 accepting bids and awarding a construction contract for Improvement Project #16-00, Division B; 2016 Mill and Overlay Improvements.
Background:
City of Ramsey Improvement Project #16-00 Division B proposes to mill and overlay the existing bituminous pavement on approximately 0.8 miles of Sunwood Drive between Sunfish Lake Boulevard and the bridge located between 147th Lane and Krypton Street, along with miscellaneous appurtenant improvements. A copy of the plans is attached to this case. The title sheet depicts the location and scope of the proposed improvements.
City staff visually inspects each public street segment throughout the City annually to determine pavement conditions. Staff uses the Pavement and Surface Evaluation Rating (PASER) method to assign a numerical rating between 1 and 10 to each street segment. Streets with a PASER rating of 1 are considered to need a complete reconstruction, while streets with a PASER rating of 10 are considered to be new pavement sections. The segment of Sunwood Drive proposed to receive mill and overlay improvements in 2016 was constructed in 1996, was sealcoated in 2002 and 2008, and has PASER ratings between 4 and 5 making it a timely candidate for mill and overlay improvements. The proposed improvements should extend the life of the pavement approximately 20 years, at which time a second mill and overlay project will likely be proposed.
This segment of Sunwood Drive was constructed with B618 concrete curb and gutter, a storm sewer system, and an average of 3½ inches of bituminous pavement over 4 inches of class 5 aggregate base. The street is 30 feet wide between Sunfish Lake Boulevard and 145th Lane, and 40 feet wide over the remainder of the segment. The right-of-way is 80 feet wide throughout the corridor. Sanitary sewer and water supply systems exist throughout the corridor but both are in good operating condition and are not anticipated to require improvements over the estimated 20 year design life of the proposed improvements.
Proposed improvements include removing and replacing approximately 200 feet of damaged concrete curb and gutter, milling 2 inches of bituminous pavement off the top of the existing pavement section and adding 2 inches of new bituminous pavement on top of the milled base course, and other appurtenant improvements including utility casting adjustments and upgrading two pedestrian curb ramps where the trail crosses the “eyebrow” north of Sunwood Drive at the east end of the project.
Notification:
Advertisements for bids were published in the City’s official newspaper, the Anoka County Union Herald, and in Finance and Commerce, on June 17th and June 24th.
Observations/Alternatives:
Observations:
The proposed improvements are consistent with the City’s long-term Street Maintenance Program.
A total of eight (8) bids were received and opened on July 14th. All bids were checked for errors and omissions. A bid summary is included below, as well as in the attached resolution.
All bids were favorable. The lowest responsible bid was received from Valley Paving, Inc. in the amount of $179,196.21 which is almost 32% less than the Engineer’s estimate for construction costs of $262,862.00. The reason for this significant difference is that Staff applied an estimated unit price for bituminous pavement milling of $4.50 per square yard, resulting in a total estimated pavement milling cost of $75,735. By comparison, the unit prices bid by all eight bidders ranged from $0.50 to $1.33 per square yard, resulting in total bid prices ranging from $8,415 to $22,383.90. Staff estimated the unit price for bituminous milling based on bid prices received for recent overlay projects. However, the estimated unit price for future mill and overlay projects will be adjusted down based on these most recent bid prices.
Alternatives:
Alternative #1 – Motion to adopt Resolution #16-07-134 accepting bids and awarding a construction contract for Improvement Project #16-00, Division B; 2016 Mill and Overlay Improvements.
Alternative #2 – Motion to deny adoption of Resolution #16-07-134 at this time.
The proposed improvements are consistent with the City’s long-term Street Maintenance Program.
A total of eight (8) bids were received and opened on July 14th. All bids were checked for errors and omissions. A bid summary is included below, as well as in the attached resolution.
| CONTRACTOR | TOTAL BID |
| Valley Paving, Inc. | $179,196.21 |
| North Valley, Inc. | $184,367.71 |
| Midwest Asphalt Corp. | $186,772.60 |
| Northwest Asphalt, Inc. | $196,818.76 |
| Buck Blacktop, Inc. | $199,091.00 |
| Hardrives, Inc. | $201,812.69 |
| Park Construction Company | $202,957.47 |
| Omann Brother's Paving Inc. | $214,577.66 |
| Engineer’s Estimate | $262,862.00 |
All bids were favorable. The lowest responsible bid was received from Valley Paving, Inc. in the amount of $179,196.21 which is almost 32% less than the Engineer’s estimate for construction costs of $262,862.00. The reason for this significant difference is that Staff applied an estimated unit price for bituminous pavement milling of $4.50 per square yard, resulting in a total estimated pavement milling cost of $75,735. By comparison, the unit prices bid by all eight bidders ranged from $0.50 to $1.33 per square yard, resulting in total bid prices ranging from $8,415 to $22,383.90. Staff estimated the unit price for bituminous milling based on bid prices received for recent overlay projects. However, the estimated unit price for future mill and overlay projects will be adjusted down based on these most recent bid prices.
Alternatives:
Alternative #1 – Motion to adopt Resolution #16-07-134 accepting bids and awarding a construction contract for Improvement Project #16-00, Division B; 2016 Mill and Overlay Improvements.
Alternative #2 – Motion to deny adoption of Resolution #16-07-134 at this time.
Funding Source:
The total estimated project cost, which includes construction costs plus 14% for indirect costs covering administrative, engineering, finance and legal fees, is $204,284. Project costs will be funded using a combination of street overlay bond proceeds, special assessments to benefiting properties, and stormwater utility funds in the following estimated amounts:
A special benefit consultation report will not be ordered for this project due to the minimal amount of special assessments.
- Special assessments = $2,850 (3 benefiting properties are each proposed to be assessed $950)
- Street overlay bond funds = $186,556
- Stormwater utility funds = $14,878
A special benefit consultation report will not be ordered for this project due to the minimal amount of special assessments.
Recommendation:
City staff recommends Alternative #1.
Action:
Adopt Resolution #16-07-134 accepting bids and awarding a construction contract for Improvement Project #16-00, Division B; 2016 Mill and Overlay Improvements.
Attachments
Form Review
| Inbox | Reviewed By | Date |
|---|---|---|
| Diana Lund | Diana Lund | 07/21/2016 12:17 PM |
| Kurt Ulrich | Jo Thieling | 07/21/2016 12:29 PM |
- Form Started By:
- Bruce Westby
- Started On:
- 07/14/2016 08:00 AM
- Final Approval Date:
- 07/21/2016