City of Ramsey Facility Use & Rental Policy Updates

PURPOSE:
The purpose of this case is to combine the Municipal Center Facility Use & Rental Policy and the Park Facility Use & Rental Policy into one cohesive document and make updates to the facility rental rates.

BACKGROUND:
The changes that are being proposed include:
-Combining the Municipal Center Facility Use & Rental Policy and the Park Facility Use & Rental Policy. Attached to this case are current versions of the Municipal Center Facility Use & Rental Policy and the Park Facility Use & Rental Policy.  For ease of use (on behalf of city staff and the customer), and consistency across policies, staff recommends combining these policies into one document. The proposed Combined Facility Use & Rental Policy is also attached to this case.  The content that was added to the Municipal Center Facility Use & Rental Policy from the Park Facility Use & Rental Policy, and any additional edits to the current content, have been indicated in red text.
-Minor administrative updates.
-Eliminating the AV equipment fee and absorbing it into the base rate for each room.  Recent updates to AV equipment have made these features accessible to every user of the Lake Itasca and Alexander Ramsey Rooms, regardless of whether or not they request and pay for this feature in advance.  To avoid unpaid AV Fees, and streamline the rental process for both staff and the customer, staff is proposing eliminating the separate AV fee and absorbing it into the base rate for each room; adjusting the rates based on the user and equipment available in each room.
-Increasing the after-hours/weekend rate from $54 to $61 per hour.  Staff is proposing this increase to reflect the Building Maintenance personnel’s current overtime hourly rate.
 
Additional background information is attached to this case for your reference.
 

20 min

Nichole Wenberg

Seeking direction from the Council to bring the policy updates forward for formal adoption at a following Council meeting, or to request further discussion.