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7.5.
CC Regular Session
Meeting Date:
03/28/2017
By:
Colleen Lasher, Administrative Services

Information

Title:

Adopt Resolution 17-03-067 to Hire a Part-time Economic Development Administrative Assistant

Purpose/Background:

The Purpose of this case is to request authorization to hire a part-time Administrative Assistant to work in the Administrative Services Department, primarily supporting the City’s Economic Development function. This position will allow the Assistant City Administrator/Economic Development Manager to place a greater focus on higher level priority projects, tasks, and initiatives.

In summary, the primary objectives of this position are to provide specialized administrative support to the Assistant City Administrator/Economic Development Manager. This may include, but is not limited the following duties:
  • Assist with the administrative side of EDA meetings
  • Assist with the EDA website and website content
  • Assist with the administrative side of Business Retention and Expansion (BR&E) program
  • Act as the key contact for the City of Ramsey's leased properties
  • Process the administrative side of real estate agreements
  • Provide general administrative support to the Assistant City Administrator/ Economic Development Manager for non-EDA items 
  • Create and maintain a records database for economic development/TIF projects for the City of Ramsey 
  • Provide general back-up support for various city events (i.e. EDA events, Happy Days, and the various unplanned public events
This position was approved as part of the 2017 budgeting process.  Therefore, an internal, followed by an external recruitment process was conducted.  Staff received 54 applications. Six finalists completed a second interview which included a panel of the City Administrator, the Economic Development Manager/Assistant City Administrator, the Human Resources Manager, the City Clerk and the Public Information and Events Specialist.  All six finalists also completed a written practical exam. 

Staff has completed the necessary background checks and is recommending that Ms. Katie Schmidt be hired as a Part-time Economic Development Administrative Assistant at $20.16 per hour effective on or near April 12, 2017.  Ms. Schmidt will be subject to a 6-month probationary period and all Personnel Policies and/or employment contracts will apply. 

Notification:

The following key points support the need for this position:
  • Economic development activities and initiatives are a major priority within the City’s strategic plan, and economic development work plan
  • Ramsey owns a large inventory of land, including a downtown; which needs to be sold back to the private sector for development
  • Improving the community’s image is a major goal for the City Council—one major component of that initiative is US Highway 10--this position will open up time for economic development manager to focus on cleaning up Highway 10, and other major redevelopment projects
  • The City’s recent citizen survey called out multiple opportunities for improvement—most of which were focused on economic development
  • Ramsey’s current staffing plan for the economic development function is lean.  The primary person in charge has several other job duties, beyond economic development.  It is typical fashion for this position to be in a reactionary stance to problems/ issues/ projects—with little ability to be pro-active
  • Will allow for some level of back/up-contingency in the event of holidays, unexpected absences, or staff turnover
  • Ramsey is a quickly growing and developing community, with a significant level of economic development projects that generally produce a return to the City of an increased tax base, jobs, and general economic activity.

Observations/Alternatives:

.

Funding Source:

The 2017 funding for this position has been accounted for within the 2017 budget at $24,312; however, with a start date on or near April 12, 2017, the actual 2017 cost is estimated to be $18,234.

Recommendation:

Authorize staff to move ahead with hiring Ms. Katie Schmidt as a part-time Economic Development Administrative Assistant, effective on or near April 12, 2017  at $20.16 per hour which is step 1 of the 2017 wage scale.
 

Action:

Motion to adopt Resolution #17-03-067 to hire Ms. Katie Schmidt as a part-time Economic Development Administrative Assistant, effective on or near April 12, 2017 at $20.16 per hour which is step 1 of the 2017 wage scale.

Attachments

Form Review

Inbox Reviewed By Date
Kurt Ulrich Kurt Ulrich 03/22/2017 04:40 PM
Form Started By:
Colleen Lasher
Started On:
03/14/2017 08:07 AM
Final Approval Date:
03/22/2017