7.7.
CC Regular Session
- Meeting Date:
- 06/13/2017
- By:
- Bruce Westby, Engineering/Public Works
Information
Title:
Adopt Resolution #17-06-139 Accepting Bids and Awarding Contract for Improvement Project #17-00, Sunwood Drive Reconstruction
Purpose/Background:
Purpose:
The purpose of this case is to adopt Resolution #17-06-139 accepting bids and awarding a contract for construction for Improvement Project #17-00, Sunwood Drive Reconstruction.
Background:
Final plans were prepared by City staff for Improvement Project #17-00, Sunwood Drive Reconstruction, per Council direction on March 14, 2017.
This segment of Sunwood Drive is part of the City’s Municipal State Aid System of streets therefore plans had to be reviewed and approved by MnDOT State Aid. Attached is a copy of State Aid’s approval letter authorizing advancement of the project to construction.
On May 9, 2017, Council accepted plans and specifications and authorized advertisements for bids. Bids were advertised on May 12 and May 19, 2017. On June 7, 2017, two (2) sealed bids were received and were publicly opened and read aloud. The bids were checked for errors and omissions, and were tabulated. Both bids were found to be competitive and favorable, complied with the advertisement for bids, and no adjustments were required. A summary of the bids is included below and in the attached resolution.
The bid of North Valley, Inc. of Nowthen, Minnesota, in the amount of $409,385.03 for the total bid for construction of said improvements in accordance with the approved plans and specifications and advertisement for bids, is the lowest responsible bidder. Their bid is $51,742.21, or 11.2%, less than the engineer’s estimate of $461,127.24.
Following award of contract, staff will immediately issue a Notice of Award to North Valley, Inc. to initiate execution of a contract and issuance of the required bonds and insurance. The City Attorney will verify that the contract, bonds, and insurance are in proper legal form prior to execution of the contract. Once a contract is executed, staff will issue a Notice to Proceed and construction may then begin. At this time it is anticipated that construction will begin in late June or early July.
A preconstruction meeting will also be conducted before construction begins. Staff will then contact all abutting property and business owners to provide updates on the proposed construction schedule and operations based on the Contractors input at the preconstruction meeting.
Substantial completion will occur by September 1, 2017 to allow school buses unimpeded access to their normal routes before the next school year begins, and final completion will occur by September 22, 2017.
The Assessment Hearing is scheduled for October 10, 2017.
The purpose of this case is to adopt Resolution #17-06-139 accepting bids and awarding a contract for construction for Improvement Project #17-00, Sunwood Drive Reconstruction.
Background:
Final plans were prepared by City staff for Improvement Project #17-00, Sunwood Drive Reconstruction, per Council direction on March 14, 2017.
This segment of Sunwood Drive is part of the City’s Municipal State Aid System of streets therefore plans had to be reviewed and approved by MnDOT State Aid. Attached is a copy of State Aid’s approval letter authorizing advancement of the project to construction.
On May 9, 2017, Council accepted plans and specifications and authorized advertisements for bids. Bids were advertised on May 12 and May 19, 2017. On June 7, 2017, two (2) sealed bids were received and were publicly opened and read aloud. The bids were checked for errors and omissions, and were tabulated. Both bids were found to be competitive and favorable, complied with the advertisement for bids, and no adjustments were required. A summary of the bids is included below and in the attached resolution.
| CONTRACTOR | TOTAL BID |
| North Valley, Inc. | $409,385.03 |
| Hardrives, Inc. | $431,941.00 |
| Engineer’s Estimate | $461,127.24 |
The bid of North Valley, Inc. of Nowthen, Minnesota, in the amount of $409,385.03 for the total bid for construction of said improvements in accordance with the approved plans and specifications and advertisement for bids, is the lowest responsible bidder. Their bid is $51,742.21, or 11.2%, less than the engineer’s estimate of $461,127.24.
Following award of contract, staff will immediately issue a Notice of Award to North Valley, Inc. to initiate execution of a contract and issuance of the required bonds and insurance. The City Attorney will verify that the contract, bonds, and insurance are in proper legal form prior to execution of the contract. Once a contract is executed, staff will issue a Notice to Proceed and construction may then begin. At this time it is anticipated that construction will begin in late June or early July.
A preconstruction meeting will also be conducted before construction begins. Staff will then contact all abutting property and business owners to provide updates on the proposed construction schedule and operations based on the Contractors input at the preconstruction meeting.
Substantial completion will occur by September 1, 2017 to allow school buses unimpeded access to their normal routes before the next school year begins, and final completion will occur by September 22, 2017.
The Assessment Hearing is scheduled for October 10, 2017.
Notification:
Notifications are not required for this case.
Observations/Alternatives:
Observations:
Staff has contacted all abutting businesses and property owners to inform them of the pending construction and project schedule outlined above. The primary focus of staff’s discussions with property owners has been to ensure them adequate access is provided to all throughout construction. The plans call for all cross gutters at driveways and streets to be reconstructed. This means all driveways will need to be closed while the concrete valley gutters cure. Staff has attempted to minimize this time by using high-early concrete, which sets up quicker than standard concrete, typically within 3 days or so, depending on weather.
Alternatives:
Alternative #1 – Motion to adopt Resolution #17-06-139 accepting bids and awarding a contract for construction for Improvement Project #17-00, Sunwood Drive Reconstruction, to North Valley, Inc, in the amount of $409,385.03.
Alternative #2 – Motion of other.
Staff has contacted all abutting businesses and property owners to inform them of the pending construction and project schedule outlined above. The primary focus of staff’s discussions with property owners has been to ensure them adequate access is provided to all throughout construction. The plans call for all cross gutters at driveways and streets to be reconstructed. This means all driveways will need to be closed while the concrete valley gutters cure. Staff has attempted to minimize this time by using high-early concrete, which sets up quicker than standard concrete, typically within 3 days or so, depending on weather.
Alternatives:
Alternative #1 – Motion to adopt Resolution #17-06-139 accepting bids and awarding a contract for construction for Improvement Project #17-00, Sunwood Drive Reconstruction, to North Valley, Inc, in the amount of $409,385.03.
Alternative #2 – Motion of other.
Funding Source:
The low bid submitted by North Valley, Inc. of Nowthen, Minnesota, is $409,385.03. After adding indirect costs for administrative (6%), engineering (15%), finance (1%), and legal (1%) costs, total project costs become $503,543.59
The improvements are proposed to be funded using a combination of street reconstruction bond proceeds, special assessments to benefiting properties, and stormwater utility funds.
The improvements are proposed to be funded using a combination of street reconstruction bond proceeds, special assessments to benefiting properties, and stormwater utility funds.
Recommendation:
Staff recommends alternative #1.
Action:
Motion to adopt Resolution #17-06-139 accepting bids and awarding a contract for construction for Improvement Project #17-00, Sunwood Drive Reconstruction, to North Valley, Inc, in the amount of $409,385.03.
Attachments
Form Review
| Inbox | Reviewed By | Date |
|---|---|---|
| Kurt Ulrich | Kurt Ulrich | 06/08/2017 03:20 PM |
- Form Started By:
- Bruce Westby
- Started On:
- 06/06/2017 07:18 AM
- Final Approval Date:
- 06/08/2017