Lower Rum River Water Management Organization Administrative Services

Staff has had some discussion regarding the administrative services for the Lower Rum River Water Management Organization (LRRWMO).  There had been some frustration expressed with the way the agenda was processed and sent to the members.  At that point, the agenda was being sent piecemeal; however, as staff understands it, that process has been improved.  TimeSavers has the pdf capabilities now and can send the agenda in one package, making it easier to view and print if necessary.

TimeSaver Off Site Secretarial prepares the agenda, assembles items, assemble information for the annual report, maintains the files and attends the meetings and takes minutes for a fee of $568 per month.  (Information received from Lori Yager, Finance Director for the City of Anoka.) Ms. Yager stated that she may not have included everything TimeSavers does as she does not direct them - they are directed by the Board. 

Ms. Yager, City of Anoka, serves as treasurer for the LRRWMO.  The duties include the following:  Prepare monthly financial reports, monthly bank reconciliation, invest cash, take calls from contractors and board members regarding permits, scan new permit information and miscellaneous mail items and send to TimeSaver, store all records, prepare year-end audit reports, prepare checks for payment of bills and refunds, record expenses, accept receipts, record revenues and make deposits, invoice permit holders for outstanding receivables, invoice Board for annual dues, prepare annual budget, calculate annual allocations according to formula, attend monthly board meetings, apply annually for refund of watershed expenses, financial analysis for cash flow, obtain liability insurance through the League of Minnesota Cities, and miscellaneous other duties requested by the Board.  The City of Anoka is paid $100 a month for these services.  Ms. Yager noted that the $100 did not even cover her time at the meetings alone.

N/A

Based upon discussion.