Consider Installation of Permanent Power for City Happy Days Event

In the past the Happy Days celebration has used rented generators to provide power for the stage and food vendors.  A case was presented at the May Public works Committee outlining the estimated costs of installing permanent power, as opposed to renting generators.  The Public Works Committee recommended obtaining a more detailed estimate from Connexus, and to solicit quotes from electrical contractors for installing one 400 amp service or two 200 amp services.

The Happy Days committee met after the Public Works Committee meeting and discussed the layout of the stage, food vendors, and inflatables for the event; and they requested installation of 3 services as shown on the attached map.  Connexus Energy is currently evaluating the request and will be providing an updated estimate to install the power feed as shown on the map in the northeast corner.  Staff has distributed a Request for Proposals (RFP) to 4 electrical contractors to determine the costs associated with the necessary private work following installation of the transformer and feed point by Connexus Energy.  These proposals are due on Monday, August 8th, and will be forwarded to the Council under separate cover at that time (along with the updated estimate from Connexus Energy).

This proposed electrical installation should not be viewed as strictly a Happy Days consideration, but rather to provide power to the future public commons area within the COR as well.  City staff is working with the COR development team to evaluate locations within this common area that would preserve this proposed electrical extension.

The proposed funding source is the Happy Days fund.

Motion to authorize staff to negotiate agreements/contracts with Connexus Energy and a private electrical contractor, up to $XXX, for the installation of electrical power to support the City's Happy Days event.