ROSWELL NEW MEXICO
AGENDA ITEM ABSTRACT
AGENDA ITEM ABSTRACT
Item No. 16.
Regular City Council Meeting
- Meeting Date:
- 08/14/2025
COMMITTEE:
Finance
CONTACT:
Toni Gomez
CHAIR:
Robert B. Corn
ACTION REQUESTED:
Approval of the FY26 Solid Waste Purchasing Authorization Request. (Corn/Chaparro)
BACKGROUND:
Initiated by: Abraham Chaparro
This request covers proposed purchasing authorizations for Solid Waste. The purchasing authorization is a “not to exceed” number for each vendor. This will allow us to streamline the purchasing process and make purchases in a more timely manner. If we get close to the “not to exceed” amount, a change order will come back to the Committee/City Council for approval. The Finance Officer has approved this concept and will continue to be the check and balance with all purchase orders issued under this authorization.
This request covers proposed purchasing authorizations for Solid Waste. The purchasing authorization is a “not to exceed” number for each vendor. This will allow us to streamline the purchasing process and make purchases in a more timely manner. If we get close to the “not to exceed” amount, a change order will come back to the Committee/City Council for approval. The Finance Officer has approved this concept and will continue to be the check and balance with all purchase orders issued under this authorization.
FINANCIAL CONSIDERATION
Total request for authorization is $771,362.00. This is based on purchases made in the last 2 fiscal years and anticipated purchases this fiscal year. Please see the attached list for the breakdown by vendor. All of these purchases will still receive quotes and are purchased off a statewide price agreement.
LEGAL REVIEW:
Not Applicable for this agenda item.
BOARD AND COMMITTEE ACTION:
The Infrastructure Committee recommended that it be sent to the Finance agenda, then for consent on the City Council agenda, with a 5-0 vote at its meeting on July 21, 2025. The Finance Committee recommended approval 5-0 at its meeting on August 7, 2025.
STAFF RECOMMENDATION:
Proceed as presented.