 |
FINANCE COMMITTEE AGENDA
Thursday, November 7, 2024 at 2:00 P.M. City Hall - Large Conference Room 425 N. Richardson Ave. Roswell, New Mexico 88201 Committee Chair: Robert Corn Vice Chair: Will Cavin Member: Edward Heldenbrand Member: Darrell Johnson Member: Juliana Halvorson Staff Liaison: Elizabeth Nulf |
A.
CALL TO ORDER
B.
ROLL CALL
C.
APPROVAL OF AGENDA
D.
BUDGET PLANNING
1.
1st Quarter Review on FY25 Budget.
2.
Future Budget Planning.
3.
Review Lodger's Tax Income and Expenses. (Gomez)
4.
Review Water and Waste Water FY25 budget and future budget planning. (Sanchez)
E.
ACTION ITEMS
5.
Consider recommending approval for Landfill to reallocate funds to cover expenses for infrastructure $70,240, equipment $300,000, vehicles $52,602, and building improvements $134,000 for FY25 totaling $556,842. (Chaparro)
-Funding Source is included in FY25 Solid Waste expense budget.
-Funding Source is included in FY25 Solid Waste expense budget.
6.
Consider recommending approval for a budget transfer totaling $254,000 from Landfill (52014342) to Collections (52004341) for the Solid Waste Department. (Chaparro)
-Funding Source is included in the FY25 Expense budget.
-Funding Source is included in the FY25 Expense budget.
7.
Consider recommending approval to award ITB 25-005-Bulk Fuel to AWC Propane and allow the City Manager to enter into a one (1) year contract period with three (3) additional 12-month periods, mutually agreeable extensions. (Hicks)
8.
Consider approval for ratification of disaster relief PO# 22501320 in the amount of $300,000 to J&H Services. (Chaparro)
9.
Consider recommending approval of award of ITB-25-004, Spring River Trail Connection to Cielo Grande Project to Constructors, Inc. in the amount of $314,937.05 including GRT. (Najar)
10.
Consider recommending approval of purchase order ratification for a vendor change to Heil of Texas for the Street Department's sweeper purchase for $374,027.00, and cancel the initial purchase order #22400545 to Pete’s Equipment for $374,052.00. (Najar)
11.
Consider recommending approval for purchase order requisition to Tank Industry Consultants for $450,000 to provide 3rd party inspection and quality control for Country Club Reservoir Repair Project. (Najar)
12.
Consider recommending approval for the award of Roswell Air Center Hobson Road Lift Station Design Project to Freese & Nichols Inc. in the amount of $266,032.00 which includes GRT. (Najar/MacCormack)
-Funding Source - FY25 Budget $251,000. Adjustment of $15,032 required.
-Funding Source - FY25 Budget $251,000. Adjustment of $15,032 required.
13.
Consider recommending approval of purchase order requested for Noon Optimist Park Lighting upgrades from J&G Electric in the amount of $649,752.98 including GRT. (Najar/MacCormack)
-Funding Source - is per State Appropriation 24-I2881 for $640,000 available. Budget transfer for $9,752.98 will be required to cover shortfall.
-Funding Source - is per State Appropriation 24-I2881 for $640,000 available. Budget transfer for $9,752.98 will be required to cover shortfall.
14.
Consider recommending approval of award of ITB-24-017, BLM Loading Ramp and Drainage Extension to Constructor’s Inc., in the amount of $448,940.40, which includes GRT. (Yntema)
15.
Consider recommending approval of award of ITB 24-015, Schedule I, Phase I, Apron Concrete Pavement, Joint Sealing, Spall Repair and Slab Replacement Project to Constructors, Inc., in the amount of $2,314,429.65, including GRT and approved in FY25 budget and consider recommending approval of award of ITB 24-015, Schedule II, Apron Mill and Overlay, including apron preservation project to Constructors, Inc., in the amount of $334,671.19, including GRT and approved in the FY25 budget. (Yntema)
16.
Consider recommending adoption of Resolution 24-XX approving budget adjustment for the fiscal year ending June 30, 2025. (Gomez)
F.
APPROVAL OF MINUTES
17.
Consider approval of the October 3, 2024, Regular Finance Committee Meeting Minutes. (Nulf)
G.
NON-ACTION ITEMS
18.
Finance Department Reports
- Gross Receipts Tax
- Cannabis Excise Tax
- Lodgers Tax Report
- Convention Center Bed Fee
19.
Roswell Public Library
20.
Department Report - Golf
21.
Museum Monthly Report
22.
Public Affairs September 2024 Department Report
23.
Visitor Center September 2024 Report
H.
PUBLIC PARTICIPATION
I.
ADJOURN
Notice of this meeting has been given to the public in compliance with Sections 10-15-1 through 10-15-4 NMSA 1978 and Resolution 24-23.
NOTICE OF POTENTIAL QUORUM – A quorum of the City Council may or may not attend, but there will not be debate by the City Council.
If you are an individual with a disability who is in need of a reader, amplifier, qualified sign language interpreter, or any other form of auxiliary aid or service to attend or participate in the hearing or meeting, please contact Human Resources at 575-624-6700 at least one week prior to the meeting or Clerk at 575-624-6700 if a summary of other type of accessible format is needed. Printed and posted on 11/4/24.
Please join my meeting from your computer, tablet or smartphone.
https://global.gotomeeting.com/join/822397005
You can also dial in using your phone.
United States: +1 (669) 224-3412 Access Code: 822-397-005
New to GoToMeeting? Get the app now and be ready when your first meeting starts:
https://global.gotomeeting.com/install/822397005
NOTICE OF POTENTIAL QUORUM – A quorum of the City Council may or may not attend, but there will not be debate by the City Council.
If you are an individual with a disability who is in need of a reader, amplifier, qualified sign language interpreter, or any other form of auxiliary aid or service to attend or participate in the hearing or meeting, please contact Human Resources at 575-624-6700 at least one week prior to the meeting or Clerk at 575-624-6700 if a summary of other type of accessible format is needed. Printed and posted on 11/4/24.
Please join my meeting from your computer, tablet or smartphone.
https://global.gotomeeting.com/join/822397005
You can also dial in using your phone.
United States: +1 (669) 224-3412 Access Code: 822-397-005
New to GoToMeeting? Get the app now and be ready when your first meeting starts:
https://global.gotomeeting.com/install/822397005