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FINANCE COMMITTEE AGENDA
Thursday, December 5, 2024 at 2:00 P.M. City Hall - Large Conference Room 425 N. Richardson Ave. Roswell, New Mexico 88201 Committee Chair: Robert Corn Vice Chair: Will Cavin Member: Edward Heldenbrand Member: Darrell Johnson Member: Juliana Halvorson Staff Liaison: Elizabeth Nulf |
A.
CALL TO ORDER
B.
ROLL CALL
C.
APPROVAL OF AGENDA
D.
APPROVAL OF MINUTES
1.
Consider approval of the November 7, 2024, Regular Finance Committee Meeting Minutes. (Nulf)
E.
BUDGET PLANNING
2.
Payroll Summary
3.
Future Budget Planning.
4.
Review Lodger's Tax Income and Expenses. (Gomez)
F.
FLOOD DISASTER UPDATE
5.
Flood Disaster Purchase Order List. (Gomez)
6.
Road and Bridge Infrastructure - Flood Disaster Update. (Najar/MacCornack)
7.
Building Infrastructure and Property - Flood Disaster Update (Rogers)
8.
Debris Removal Update due to Flood Disaster. (Abraham)
9.
Review Water and Waste Water FY25 budget, future budget planning, and flood disaster update. (Sanchez)
G.
ACTION ITEMS
10.
Resolution 24-XX - consider recommending adoption of Resolution 24-XX for Travel Expenditures. (Corn/Heldenbrand)
11.
Resolution 24-XX - consider recommending adoption of Resolution 24-XX approving budget adjustment for the fiscal year ending June 30, 2025. (Gomez)
12.
Consider recommending authorization of requisition No. 12502011 to Quality Tool & Equipment DBA Best Buy Automotive Equipment for the West Lot TSU Evidence Building in the Amount of $44,990.00 for ten (10) Atlas Garage Pro Parking 4 Post LIfts for vehicle evidence storage. Transferring funds from Capital Expense - Building GL No. 1101411-817503 to Maintenance and Repairs Building 1101411-614002. (Prichard)
- Funding Source is per Capital Appropriation No. 21-F2693 for $350,000, $60,168.82 available.
13.
Consider recommending authorization of purchase order requested for Noon Optimist Park Lighting upgrades from J&G Electric in the amount of $649,752.98 including GRT. (Najar/MacCormack)
- Funding Source - is per State Appropriation 24-I2881 for $640,000 available. Budget transfer for $9,752.98 will be required to cover shortfall.
14.
Consider recommending authorization for ratification of disaster relief PO 22501472 in the amount of $86,748.22 to Abraham's Construction for repair of damaged bridge rail on the Kentucky St Bridge over Spring River. (Najar/MacCormack)
- In expectation of the Federal Disaster Declaration, the City of Roswell is anticipating the reimbursement of these funds.
15.
Consider recommending authorization for an expenditure of $2,406,178.84, including GRT, for ITB-25-003, Elm St Bridge Replacement Project to Abraham’s Construction. (Najar/MacCornack)
- Funding Source - Current available amount in Tyler/Munis FY25 capital budget is $3,229,204.30.
16.
Resolution 24-XX:Support for NM Matching Fund Application for SS4A- consider recommending adoption of Resolution 24-XX to support application to the New Mexico Matching Fund to provide matching funds for "Safe Streets and Roads 4 All" funding application. (Najar/MacCornack)
17.
Ordinance 24-XX- consider recommendation to authorize to advertise to hold a public hearing on proposed Ordinance 24-XX for emergency loan funding from the New Mexico Environment Department for sewer repairs required after the historical flooding disaster in October 2024. (Najar/MacCornack)
- New Mexico Environment Department would provide $1,040,000 to assist with sewer repairs caused by flood disaster. City would repay once FEMA reimbursement is received.
18.
Consider recommending authorization for an expenditure in the amount of $476,980.17 which includes GRT for; Roswell Water Master Plan Project to Freese & Nichols Inc. (Najar/MacCornack)
- Funding Source - Project is planned to be funded with American Rescue Plan Act Corona Virus Local Fiscal Recovery Fund. Current available is $622,692.45.
19.
Consider recommending authorization to utilize Roswell Independent School District (SRO) monies up to $90,000.00 to purchase Real Time Crime Center cameras and equipment. It will be reimbursed from the State Homeland Security Grant Program (SHSGP) grant. (Aldana)
- Funding Source - the money will be reimbursed by the State Homeland Security Grant Program (SHSGP) grant.
20.
Resolution 24-XX: Disposal of Certain Surplus Personal Property- consider recommending adoption of Resolution 24-XX authorizing the Disposal of Certain Surplus Personal Property. (Hicks)
21.
Consider recommending authorization for an expenditure of $42,016.01 to RoofCare Services for library roof repairs from Capital Improvement Funds. (Costley)
22.
Resolution 24-XX - Consider recommending adoption of Resolution 24-XX for receiving fire recruitment funds from the DFA. (Fuller)
23.
Consider recommending approval of Award Recommendation for RFP 25-004 City of Roswell Comprehensive Master Plan and authorize the City Manager to enter into contract negotiations with Able City of El Paso, TX. (Jessica Vickers)
24.
Consider recommending authorization of the 2025 Finance Committee Meeting schedule. (Nulf)
H.
NON-ACTION ITEMS
25.
Finance Department Reports
- Gross Receipts Tax
- Cannabis Excise Tax
- Lodgers Tax Report
- Convention Center Bed Fee
26.
Roswell Public Library
27.
Department Report - Golf
28.
Museum Monthly Report
29.
Public Affairs
30.
Visitor Center
31.
Roswell Chaves-County Economic Development Corporation FY2025 Q1 Report. (TJ Conyers)
32.
Roswell Hispano Chamber of Commerce FY2025 Q1 Report. (TJ Conyers)
33.
MainStreet Roswell FY2025 Q1 Report (TJ Conyers)
I.
PUBLIC PARTICIPATION
J.
ADJOURN
Notice of this meeting has been given to the public in compliance with Sections 10-15-1 through 10-15-4 NMSA 1978 and Resolution 24-23.
NOTICE OF POTENTIAL QUORUM – A quorum of the City Council may or may not attend, but there will not be debate by the City Council.
If you are an individual with a disability who is in need of a reader, amplifier, qualified sign language interpreter, or any other form of auxiliary aid or service to attend or participate in the hearing or meeting, please contact Human Resources at 575-624-6700 at least one week prior to the meeting or Clerk at 575-624-6700 if a summary of other type of accessible format is needed. Printed and posted on December 2, 2024.
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NOTICE OF POTENTIAL QUORUM – A quorum of the City Council may or may not attend, but there will not be debate by the City Council.
If you are an individual with a disability who is in need of a reader, amplifier, qualified sign language interpreter, or any other form of auxiliary aid or service to attend or participate in the hearing or meeting, please contact Human Resources at 575-624-6700 at least one week prior to the meeting or Clerk at 575-624-6700 if a summary of other type of accessible format is needed. Printed and posted on December 2, 2024.
Please join my meeting from your computer, tablet or smartphone.
https://global.gotomeeting.com/join/822397005
You can also dial in using your phone.
United States: +1 (669) 224-3412 Access Code: 822-397-005
New to GoToMeeting? Get the app now and be ready when your first meeting starts:
https://global.gotomeeting.com/install/822397005