 |
FINANCE COMMITTEE AGENDA
Thursday, February 6, 2025 at 2:00 P.M. City Hall - Large Conference Room 425 N. Richardson Ave. Roswell, New Mexico 88201 Committee Chair: Robert Corn Vice Chair: Will Cavin Member: Edward Heldenbrand Member: Darrell Johnson Member: Juliana Halvorson Staff Liaison: Elizabeth Nulf |
A.
CALL TO ORDER
B.
ROLL CALL
C.
APPROVAL OF AGENDA
D.
APPROVAL OF MINUTES
1.
Consider approval of the January 2, 2025, Regular Finance Committee Meeting Minutes. (Nulf)
E.
BUDGET PLANNING
2.
Payroll Summary. (Nulf)
3.
Future Budget Planning. (Corn)
4.
Review Lodger's Tax Income and Expenses. (Gomez)
5.
Review Customer Water Credits Applied. (Alford)
F.
FLOOD DISASTER UPDATE
6.
Total Expenses. (Corn/Gomez)
7.
Flood Disaster Purchase Order List. (Gomez)
8.
Road and Bridge Infrastructure - Flood Disaster Update. (Najar/MacCornack)
9.
Building Infrastructure and Property - Flood Disaster Update (Rogers)
10.
Debris Removal Update due to Flood Disaster. (Chaparro)
11.
Review Water and Waste Water FY25 budget, future budget planning, and flood disaster update. (Valadez)
G.
ACTION ITEMS
12.
Consider recommending adoption of Resolution 25-XX approving budget adjustment for the fiscal year ending June 30, 2025.
13.
Resolution 25-XX – Consider recommending adoption of Resolution 24-XX to seek approval for the disposal of City-owned assets that were damaged, destroyed or rendered unusable due to the flood event on October 19-20, 2024. This action is necessary to comply with New Mexico State Statute NMSA Section 3-54-2 that authorizes the City to dispose of personal property. Approval of a formal resolution authorizing the disposal of flood-damaged assets, ensuring compliance with state law and auditing requirements. The resolution:
1. Identifies specific assets for disposal.
2. Authorizes the Finance Department to carry out the appropriate disposal process.
3. Ensures compliance with NMSA 3-54-2, including proper notification to the NM Department of Finance.
4. Documents the asset removal process for auditing and transparency purposes. (Garcia)
1. Identifies specific assets for disposal.
2. Authorizes the Finance Department to carry out the appropriate disposal process.
3. Ensures compliance with NMSA 3-54-2, including proper notification to the NM Department of Finance.
4. Documents the asset removal process for auditing and transparency purposes. (Garcia)
14.
Consider recommending authorization for ratification of award of Roswell Substantial Damage Assessments Project to Stantec in the amount of $133,154.18 which includes GRT. (MacCornack)
- Funding Source - Project is planned to be funded with the American Rescue Plan Act Corona Virus Local Fiscal Recovery Fund. Current available is $145,712.28.
15.
Consider recommending authorization for ratification for PO 22501743 for repair of 20” water line leak on West Bland St. to White Cloud Pipeline in the amount of $104,554.27 including GRT, to include a budget adjustment of $18,629.08 (Najar/MacCornack)
- Funding Source - This item will be funded in part through the regular operating budget using the Infrastructure Maintenance and Repair account 5300-4354-614020 with a budget balance of $85,425.19.
- Funding Source - Budget adjustment to Infrastructure Maintenance and Repair account 53004354-614020 in the amount of $18,629.08.
- Funding Source - PO 22501743 encumbrance of $500.00
16.
Consider recommending authorization for PO approval to San Bar Construction Corporation in the amount of $96,760.95 which includes GRT for re-striping of City roads. (MacCornack)
- Funding - Current FY 25 Road Fund has $100,000 identified for road striping maintenance.
17.
Consider recommending authorization for PO approval to New Mexico Gas Company in the amount of $152,778.09 which includes GRT for extension of natural gas service to the southeast area of the Roswell Air Center. (MacComack)
- Funding Source - Grant 24-I4050 currently has $363,895.25 unobligated, to fund this utility extension.
18.
Consider recommending authorization for ratification of the purchase in the amount of $144,988.81 (including GRT) to McClain Yu Architecture for planning and design of the HVAC system at the Roswell Police Department Headquarters. (Rogers)
- Funding Source - Project is planned to be funded with the American Rescue Plan Act Coronavirus Local Fiscal Recovery Fund for amount $144,988.81.
19.
Consider recommending approval to purchase and install equipment for Consolidated Dispatch in the amount of $345,229.86 using budgeted capital appropriation 24-I2882 awarded at $350,000.00. (Best)
- Funding Source - Capital Appropriation No. 24-I2882 awarded amount of $350,000.00.
- Expenses will be encumbered to GL 110114656-817505 in the amount of $136,179.45.
- Other expenses will be transferred out of capital funds GL 110114656-817505 to GL 11014656-642901 in the amount of $141,728.31.
- Other expenses will be transferred out of capital funds GL 110114656-817505 to GL 11014656-663301 in the amount of $67,322.10.
- Equipment will be installed by the City of Roswell's IT Department.
20.
Consider recommending authorization for approval to issue a purchase order in the amount of $1,470,000.00 for the purchase of two (2) Class-A HME pumpers from Municipal Emergency Services. (Fuller)
- Funding Source - $1,470,000 from insurance payment, fund- 11014121-817506 Capital vehicles- pending transfer of funds
21.
Consider recommending authorization to issue a purchase order in the amount of $2,204,755.00 issued to Siddons Martin Emergency Group for a 100' Midmount Aerial Platform. (Fuller)
- Funding Source - $2,204,755.00 from insurance payment, acct- 11014121-817506 Capital vehicles- pending transfer of funds
22.
Consider recommending authorization for ratification for PO 22501332 for emergency Water & Wastewater Repairs due to flood disaster on Hondo Draw Bypass (Hondo River Sewer Damage) in the amount of $542,918.26, 4th Street manhole replacement in the amount of $233,215.10 and Berrendo River Aerial sewer line repair in the amount of $134,007.06 totaling $910,140.42 to J & H Services, Inc. includes GRT, with a budget adjustment to GL 53014355-614020 in the amount of $910,088.72. (Valadez)
- Funding Source - Budget adjustment to Maintenance & Repair Infrastructure GL 53014355-614020 in the amount of $910,088.72.
- Funding Source - PO 22501332 encumbrance of $51.70.
23.
Consider recommending authorization for ratification for PO 22501336 for emergency water and wastewater repairs due to flood disaster to White Cloud Pipeline in the amount of $369,329.49 including GRT, to include a budget adjustment to GL line 53004355-614020 of $369,279.49. (Valadez)
- Funding Source - Budget adjustment in the amount of $369,279.49 to Repair and Maintenance Infrastructure GL No. 53004355-614020.
- Funding Source - PO 22501336 encumbrance of $50.00.
24.
Consider recommending authorization for ratification of the expenditure of $179,216.33, over $60,000.00, to procure engineering services from Molzen Corbin for the NCAR triangle site survey. (Jenna Lanfor)
- Funding Source - Capital Appropriation 22-G2773 Awarded amount $4,950,000
25.
Consider recommending authorization for ratification of the expenditure of $186,050.93, over $60,000.00, to procure engineering services from Molzen Corbin for a terminal improvement design. (Jenna Lanfor)
- Funding Source - Capital Appropriation Grant 23-H2930 Awarded amount $1,980,000
26.
Consider recommending license agreement, or agreement substantially similar to that presented, between Reno Air Racing Association (RARA) and City of Roswell (COR). (Yntema)
27.
Resolution 24-XX - Consider recommending adoption of Resolution 24-XX-Instructing General Fund Departments to Maintain a 2% Savings. (Corn/Cavin)
H.
NON-ACTION ITEMS
28.
Finance Department Reports
- Gross Receipts Tax
- Cannabis Excise Tax
29.
Lodgers Tax - November activity December collect
30.
Roswell Public Library
December 18, 2024-January 11, 2025
December 18, 2024-January 11, 2025
31.
Golf Monthly Report
32.
Museum Monthly Report
33.
Public Affairs
34.
Visitor Center Report
35.
Roswell- Chaves County Economic Development Corporation Quarter 2 Report FY2025.
36.
MainStreet Roswell Quarter 2 Report FY2025
37.
Roswell Hispano Chamber of Commerce Quarter 2 Report FY2025
I.
PUBLIC PARTICIPATION
J.
ADJOURN
Notice of this meeting has been given to the public in compliance with Sections 10-15-1 through 10-15-4 NMSA 1978 and Resolution 24-23.
NOTICE OF POTENTIAL QUORUM – A quorum of the City Council may or may not attend, but there will not be debate by the City Council.
If you are an individual with a disability who is in need of a reader, amplifier, qualified sign language interpreter, or any other form of auxiliary aid or service to attend or participate in the hearing or meeting, please contact Human Resources at 575-624-6700 at least one week prior to the meeting or Clerk at 575-624-6700 if a summary of other type of accessible format is needed. Printed and posted on Friday, January 31, 2025.
Please join my meeting from your computer, tablet or smartphone.
https://global.gotomeeting.com/join/822397005
You can also dial in using your phone.
United States: +1 (669) 224-3412 Access Code: 822-397-005
New to GoToMeeting? Get the app now and be ready when your first meeting starts:
https://global.gotomeeting.com/install/822397005
NOTICE OF POTENTIAL QUORUM – A quorum of the City Council may or may not attend, but there will not be debate by the City Council.
If you are an individual with a disability who is in need of a reader, amplifier, qualified sign language interpreter, or any other form of auxiliary aid or service to attend or participate in the hearing or meeting, please contact Human Resources at 575-624-6700 at least one week prior to the meeting or Clerk at 575-624-6700 if a summary of other type of accessible format is needed. Printed and posted on Friday, January 31, 2025.
Please join my meeting from your computer, tablet or smartphone.
https://global.gotomeeting.com/join/822397005
You can also dial in using your phone.
United States: +1 (669) 224-3412 Access Code: 822-397-005
New to GoToMeeting? Get the app now and be ready when your first meeting starts:
https://global.gotomeeting.com/install/822397005