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FINANCE COMMITTEE AGENDA
Thursday, March 6, 2025 at 2:00 P.M. City Hall - Large Conference Room 425 N. Richardson Ave. Roswell, New Mexico 88201 Committee Chair: Robert Corn Vice Chair: Will Cavin Member: Edward Heldenbrand Member: Darrell Johnson Member: Juliana Halvorson Staff Liaison: Elizabeth Nulf |
A.
CALL TO ORDER
B.
ROLL CALL
C.
APPROVAL OF AGENDA
D.
APPROVAL OF MINUTES
1.
Consider approval of the February 6, 2025, Regular Finance Committee Meeting Minutes. (Nulf)
E.
BUDGET PLANNING
2.
Payroll Summary. (Nulf)
3.
Total Expenses. (Corn/Gomez)
4.
Review Lodger's Tax Income and Expenses. (Gomez)
5.
Future Budget Planning. (Corn)
6.
Following Ordinance 24-07 the Solid Waste Department has reviewed all costs and rates and is reporting on their financial status.
F.
FLOOD DISASTER UPDATE
7.
Flood Disaster Purchase Order List. (Gomez)
8.
Building Infrastructure and Property - Flood Disaster Update (Rogers)
9.
Road and Bridge Infrastructure - Flood Disaster Update. (Najar/MacCornack)
10.
Debris Removal Update due to Flood Disaster. (Chaparro)
11.
Review Water and Waste Water FY25 budget, future budget planning, and flood disaster update. (Valadez)
G.
ACTION ITEMS
12.
Consider recommending adoption of Resolution 25-XX approving budget adjustment for the fiscal year ending June 30, 2025.
13.
RFP-25-006: Consider Recommending Approval of Scope of Work for RFP-25-006 Audit Services (Gomez)
14.
Consider recommending authorization for change order to PO 22501332 for the following emergency Water & Wastewater Repairs due to flood disaster: Hondo Draw Bypass (Hondo River Sewer Damage) in the amount of $462,259.59, 4th Street man-hole replacement in the amount of $65,323.31, Lea Street manhole replacement in the amount of $128,310.37, and Berrendo River Aerial sewer line repair in the amount of $6,967.69 totaling $662,861.05 to J & H Services, Inc. including GRT. (Valadez)
- Funding Source - Maintenance & Repair Infrastructure GL 53014355-614020, budget adjustment is required.
15.
Consider Recommendation of Resolution 25-XX for support of projects in response to the NMDOT’s January 2025 TPF Funding Call For Projects. (Najar/MacCornack)
- This is for project application support. Any awarded projects would have to be budget adjusted one formal award is received.
1. 2nd St. (US 380) Pavement Maint. - $1,520,000 (State $1,444,000, City Match $76,000)
2. S. Atkinson Mill & Fill Capital- $2,660,000 (State $2,527,000, City Match $133,000)
16.
Consider recommending authorization for the approval of issuing a purchase order to Siddons Martin Emergency Group in the amount of $215,000.00 for a 2003 Ferrara 100' Ladder truck. (Chavez)
- Funding Source - $215,000.00 from the GRT Tax Increase Ordinance 23-10.
- Financial Impact (Revenue & Expenses) Revenue - Cash-Public Safety Fund GL 5500 114100 $215,000.00 and Expense - 55004125 817506 Capital Outlay Vehicles $215,000.00
17.
Consider recommending authorization for issuing a purchase order to Howe medical in the amount of $492,686.20 for four (4) gurneys and four (4) Lifepak 35s. (Chavez)
- Funding Source: $492,686.20 from the GRT Tax Increase Ordinance 23-10
- Financial Impact: Revenue-Cash- Public Safety Fund GL 5500 1147100 $492,686.20 and Expense-Capital Outlay Equipment GL 5500 4125 817503 $492,686.20
18.
Consider recommending authorization of a purchase order in the amount of $1,288,380.00 to Siddons Martin Emergency Group for four (4) Demers 4x4 Type 1 ambulances. (Chavez)
- Funding Source: $1,288,380.00 from the GRT Tax Increase Ordinance 23-10
- Financial Impact: Revenue-Cash Public Safety Fund GL 5500 114100 $1,288,380.00 and Expense-Capital Outlay Vehicles GL 5500 4125 817506 $1,288,380.00
19.
Consider recommending authorization to approve waiving the replacement fees, valued at $1,440.92, for items borrowed and damaged or lost in the flood of October 19, 2024. (Costley)
20.
Consider recommending approval of Award of Professional Services for the Roswell Public Library Outdoor Play and Learn Area to Studio 27 in the amount of $38,843.93 which included GRT. (Enid Costley)
- Funding Source - Miscellaneous expense-Donation library funding available $63,583.25.
H.
NON-ACTION ITEMS
21.
Finance Department Reports
- Gross Receipts Tax
- Cannabis Excise Tax
22.
Convention Center
23.
Lodgers Tax Report
24.
Roswell Public Library
25.
Monthly Report - Golf
26.
Museum Monthly Report
27.
Public Affairs Department Report
28.
Visitor Center Report
I.
ADJOURN
J.
PUBLIC PARTICIPATION
Notice of this meeting has been given to the public in compliance with Sections 10-15-1 through 10-15-4 NMSA 1978 and Resolution 24-23.
NOTICE OF POTENTIAL QUORUM – A quorum of the City Council may or may not attend, but there will not be debate by the City Council.
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NOTICE OF POTENTIAL QUORUM – A quorum of the City Council may or may not attend, but there will not be debate by the City Council.
If you are an individual with a disability who is in need of a reader, amplifier, qualified sign language interpreter, or any other form of auxiliary aid or service to attend or participate in the hearing or meeting, please contact Human Resources at 575-624-6700 at least one week prior to the meeting or Clerk at 575-624-6700 if a summary of other type of accessible format is needed. Printed and posted on day/date.
Please join my meeting from your computer, tablet or smartphone.
https://global.gotomeeting.com/join/822397005
You can also dial in using your phone.
United States: +1 (669) 224-3412 Access Code: 822-397-005
New to GoToMeeting? Get the app now and be ready when your first meeting starts:
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