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FINANCE COMMITTEE AGENDA
Thursday, April 3, 2025 at 2:00 P.M. City Hall - Large Conference Room 425 N. Richardson Ave. Roswell, New Mexico 88201 Committee Chair: Robert Corn Vice Chair: Will Cavin Member: Edward Heldenbrand Member: Darrell Johnson Member: Juliana Halvorson Staff Liaison: Elizabeth Nulf |
A.
CALL TO ORDER
B.
ROLL CALL
C.
APPROVAL OF AGENDA
D.
APPROVAL OF MINUTES
1.
Consider approval of the March 6, 2025, Regular Finance Committee Meeting Minutes. (Nulf)
E.
BUDGET PLANNING
2.
Payroll Summary. (Nulf)
3.
Total Expenses. (Corn/Gomez)
4.
Review Lodger's Tax Income and Expenses. (Gomez)
5.
Future Budget Planning. (Corn)
6.
Fleet Maintenance - Enterprise Fleet Maintenance Presentation (Gomez)
7.
Air System Repair (Burress)
F.
FLOOD DISASTER UPDATE
8.
Flood Disaster Purchase Order List. (Gomez)
9.
Building Infrastructure and Property - Flood Disaster Update (Rogers)
10.
Road and Bridge Infrastructure - Flood Disaster Update. (Najar/MacCornack)
11.
Debris Removal Update due to Flood Disaster. (Chaparro)
12.
Review Water and Waste Water FY25 budget, future budget planning, and flood disaster update. (Valadez)
G.
ACTION ITEMS
13.
Consider recommending authorization for repair of Waste Water Treatment Plant MRAS Basin Pedestrian Bridge to Smith Co Construction for $66,146.05 which includes GRT. (Najar/MacCornack)
- Funding Source - Project to be funded with Waste Water Treatment Plant Maintenance & Repair budget, budget adjustment will be required.
14.
Consider recommending approval of a 5-year contract in the total amount of $496,350.00 with Paladin Drones. (Lieutenant Fry)
The payments would be due in May of each year, beginning in May 2025 and this contract includes a 9% discount for annual recurring items and a $30,000 discount for second docking station for restriction of the current agreement. Annual pricing is as follows: Year 1: $123,270 (includes one-time purchase price of additional drones), Year 2: $93,270, Year 3: $93,270, Year 4: $93,270,Year 5: $93,270.
The payments would be due in May of each year, beginning in May 2025 and this contract includes a 9% discount for annual recurring items and a $30,000 discount for second docking station for restriction of the current agreement. Annual pricing is as follows: Year 1: $123,270 (includes one-time purchase price of additional drones), Year 2: $93,270, Year 3: $93,270, Year 4: $93,270,Year 5: $93,270.
- Funding Source - $496,350.00 from the GRT Tax Increase Ordinance 23-10
- Financial Impact (Revenue & Expenses) Revenue - Cash-Public Safety Fund GL 5500 114100 $496,350.00 and Expense-Capital Outlay Vehicles GL 5500 4125817505 $496,350.00.
15.
Resolution 25-XX:Disposal of Certain Surplus Personal Property - consider recommending adoption of Resolution 25-XX to dispose of certain surplus personal property listed on the attachment. (Gomez)
16.
Consider recommending authorization for approval to issue a purchase order in the amount of $262,661.55 for the purchase of three SCBA compressors from Municipal Emergency Services. (Chavez)
- Funding Source - Account 22654125-817505, the money allocated and already received from the State of New Mexico.
17.
Consider recommending authorization for approval to issue a purchase order in the amount of $740,030.00 for the purchase of one Class-A HME pumper from Municipal Emergency Services. (Chaves)
- Funding Source - $740,030.00 from insurance payment, fund- 11014121-817506 Capital vehicles- pending transfer of funds
18.
Consider recommending approval to issue a purchase order in the amount of $357,340.88 to Howe Medical for the purchase of eight (8) New Lifepak 35 cardiac monitors.
- Financial Impact: Revenue-Cash-Public Safety Fund GL 5500-114100 $357,340.88 and Expense-Capital Outlay Equipment GL 5500-4125-817505 $357,340.88.
19.
Consider recommending authorization for ratification of change order in the amount of $1,578,283.30 to increase PO 22501369 for Museum disaster recovery remediation inclusive of building, contents and art and historical objects from current amount of $850,000 to a new amount of $2,428,283.30. (Corn/Brooks)
- Funding Source - The City of Roswell received reimbursement in the amount of $556,063.22 through the fine art insurance. The remaining $1,872,220.10 was covered by building insurance proceeds and have been submitted to FEMA for reimbursement.
20.
Consider recommending adoption of Resolution 25-XX approving budget adjustment for the fiscal year ending June 30, 2025.
21.
Ordinance 25-XX: Consider recommendation to authorize to advertise for a public hearing to consider adopting proposed Ordinance 25-XX amending the Solid Waste Code. (Abraham Chaparro)
H.
NON-ACTION ITEMS
22.
Finance Department Reports
- Gross Receipts Tax
- Cannabis Excise Tax
23.
Lodgers Tax and Convention Center Bed Fees
24.
Roswell Public Library
25.
Golf February Report
26.
Museum Monthly Report
27.
Public Affairs Department Report
28.
Visitor Center Report
I.
PUBLIC PARTICIPATION
J.
ADJOURN
Notice of this meeting has been given to the public in compliance with Sections 10-15-1 through 10-15-4 NMSA 1978 and Resolution 24-23.
NOTICE OF POTENTIAL QUORUM – A quorum of the City Council may or may not attend, but there will not be debate by the City Council.
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NOTICE OF POTENTIAL QUORUM – A quorum of the City Council may or may not attend, but there will not be debate by the City Council.
If you are an individual with a disability who is in need of a reader, amplifier, qualified sign language interpreter, or any other form of auxiliary aid or service to attend or participate in the hearing or meeting, please contact Human Resources at 575-624-6700 at least one week prior to the meeting or Clerk at 575-624-6700 if a summary of other type of accessible format is needed. Printed and posted on day/date.
Please join my meeting from your computer, tablet or smartphone.
https://global.gotomeeting.com/join/822397005
You can also dial in using your phone.
United States: +1 (669) 224-3412 Access Code: 822-397-005
New to GoToMeeting? Get the app now and be ready when your first meeting starts:
https://global.gotomeeting.com/install/822397005