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FINANCE COMMITTEE AGENDA
Thursday, May 1, 2025 at 2:00 P.M. City Hall - Large Conference Room 425 N. Richardson Ave. Roswell, New Mexico 88201 Committee Chair: Robert Corn Vice Chair: Will Cavin Member: Edward Heldenbrand Member: Darrell Johnson Member: Juliana Halvorson Staff Liaison: Elizabeth Nulf |
A.
CALL TO ORDER
B.
ROLL CALL
C.
APPROVAL OF AGENDA
D.
BUDGET PLANNING
E.
ACTION ITEMS
1.
Consider the recommendation of the National Championship Air Races Lodgers' Tax Funding Request to the City Council in the amount of $300,000 for marketing as outlined in their Memorandum of Understanding. (Conyers)
- Funding Source Account 26224081-672828
2.
Consider recommending approval for ratification of PO 22502347 in the amount of $460,040.72 to CES for fencing for secure site for ARFF prop location at the Air Center. (Gonzalez)
- Funding Source Account 51004334-817504 Grant 22-G-2774
3.
Consider recommending approval for electrical service work for Cielo Grande Soccer Field Lighting to J&G Electric, Inc. in the amount of $ 145,135.60 which includes GRT. (Burress)
- Funding Source Account - 26154246-817504
4.
Consider recommendation of approval of Award Recommendation for RFP 24-011 (2ND Posting) South Park Cemetery Columbarium Plaza to Waide Construction, Inc. in the amount of $970,104.09, which includes GRT. This project will utilize two funding sources: ARPA funds and the Well House Project Grant. (Burress)
- Funding Source Account 26024411-817504
5.
Recommend award of Inclusive Park Phase 3 Project to Abraham’s Construction Inc. in the amount of $342,172.76, which includes GRT. (Najar)
- Funding Source Account 2615241-817504
6.
Requesting ratification of Purchase Order number 22502190 to Cotton Commercial Inc in the amount of $294,742.06 as floodwaters caused significant damage to the Adult Center, requiring emergency protective measures to muck out, demo, and dry out damaged building components. (Rogers)
- Funding Source – Purchase Order was funded with insurance proceeds and is FEMA Reimbursable.
7.
Requesting ratification of Purchase Order Number 22502168 to Cotton Commercial Inc in the amount of $258,476.31 as floodwaters caused significant damage to the Police Department, requiring emergency protective measures to muck out, demo, and dry out damaged building components. (Rogers)
- Funding Source – Purchase Order was funded with insurance proceeds and is FEMA Reimbursable.
8.
Requesting ratification of Purchase Order Number 22502183 to Mooring Recovery Services in the amount of $216,020.60 as floodwaters caused damage to the Terminal, requiring emergency protective measures to muck out, demo, and dry out damaged building components. (Rogers)
- Funding Source - Purchase Order was funded with insurance proceeds and is FEMA Reimbursable.
9.
Requesting ratification of Purchase Order Number 22502189 to Mooring Recovery Services in the amount of $391,744.88 as flood waters caused significant damage to the Air Center requiring emergency protective measures to muck out, demo, dry out damaged building components. (Rogers)
- Funding Source - Purchase Order was funded with insurance proceeds and is FEMA Reimbursable.
10.
Requesting approval of the Letter of Engagement and promissory note for DRS, Disaster Recovery Services, for phase II insurance and FEMA claims recovery consulting. (Rogers)
11.
Request approval to award the construction of the Air Center Terminal Restrooms to White Rock Construction in the amount of $484,818.99 (including GRT) through RFP 23-013. (Rogers)
- Funding Source - state appropriation 23-H2930
12.
Consider recommendation for approval of a new Lease Agreement for equipment with PTS Office Systems, Inc. of Roswell, NM. (Bechtel)
13.
Consider recommending adoption of Resolution 25-XX approving budget adjustment for the fiscal year ending June 30, 2025. (Gomez)
14.
FY26 Preliminary Budget
F.
FLOOD DISASTER UPDATES
G.
APPROVAL OF MINUTES
15.
Consider approval of the April 3, 2025, Finance Committee Meeting Minutes. (Gomez)
H.
NON-ACTION ITEMS
16.
Golf March Report
17.
Roswell Public Library April 2025 Report
18.
MainStreet Roswell Quarter 3 Report FY2025
19.
Roswell - Chaves County Economic Development Corporation Quarter 3 Report FY2025
20.
Roswell Hispano Chamber of Commerce Q3 Report- FY2025
21.
Roswell Convention & Civic Center
22.
Public Affairs
23.
Visitor Center
24.
Museum Monthly Report
25.
Lodgers Tax Report
26.
Roswell Police Department - Overtime
I.
PUBLIC PARTICIPATION
J.
ADJOURN
Notice of this meeting has been given to the public in compliance with Sections 10-15-1 through 10-15-4 NMSA 1978 and Resolution 24-23.
NOTICE OF POTENTIAL QUORUM – A quorum of the City Council may or may not attend, but there will not be debate by the City Council.
If you are an individual with a disability who is in need of a reader, amplifier, qualified sign language interpreter, or any other form of auxiliary aid or service to attend or participate in the hearing or meeting, please contact Human Resources at 575-624-6700 at least one week prior to the meeting or Clerk at 575-624-6700 if a summary of other type of accessible format is needed. Printed and posted on Monday, April 28, 2025.
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NOTICE OF POTENTIAL QUORUM – A quorum of the City Council may or may not attend, but there will not be debate by the City Council.
If you are an individual with a disability who is in need of a reader, amplifier, qualified sign language interpreter, or any other form of auxiliary aid or service to attend or participate in the hearing or meeting, please contact Human Resources at 575-624-6700 at least one week prior to the meeting or Clerk at 575-624-6700 if a summary of other type of accessible format is needed. Printed and posted on Monday, April 28, 2025.
Please join my meeting from your computer, tablet or smartphone.
https://global.gotomeeting.com/join/822397005
You can also dial in using your phone.
United States: +1 (669) 224-3412 Access Code: 822-397-005
New to GoToMeeting? Get the app now and be ready when your first meeting starts:
https://global.gotomeeting.com/install/822397005