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FINANCE COMMITTEE AGENDA
Thursday, July 3, 2025 at 2:00 P.M. City Hall - Large Conference Room 425 N. Richardson Ave. Roswell, New Mexico 88201 Committee Chair: Robert Corn Vice Chair: Will Cavin Member: Edward Heldenbrand Member: Darrell Johnson Member: Juliana Halvorson Staff Liaison: Elizabeth Nulf |
A.
CALL TO ORDER
B.
ROLL CALL
C.
APPROVAL OF AGENDA
D.
BUDGET PLANNING
E.
ACTION ITEMS
1.
Review and ranking of the FY2027-2031 Infrastructure Capital Improvement Plan (ICIP) (Gomez)
2.
Recommend award of ITB 25-006 RAC Wastewater Extension Project to Enviroworks, LLC in the amount of $3,274,145.18, which includes GRT. (MacCornack)
3.
Consider recommendation of Resolution 25-XX for support of application to the New Mexico Department of Finance for possible Community Development Block Grant (CDBG) funding application. (MacCornack)
4.
Consider recommending approval for the Roswell Air Center to purchase a new ARFF truck. (Thompson)
5.
Requesting ratification of Purchase Order 22502550 to Desert West Enterprises Inc in the amount of $193,873.65 (including GRT) for Micro Surfacing with CQS Emulsion and Aggregate at the Air Center. (Rogers)
- Funding Source - State Appropriation 22-G2773
6.
Requesting ratification of Purchase Order 22502549 to J&H Services Inc in the amount of $531,154.84 (including GRT) for site grading and subgrade prep at the Air Center. (Rogers)
- Funding Source - State Appropriation 22-G2773
7.
Approval to award ITB 25-011 for Temporary Bleachers for the National Champion Air Races in the amount of $213,802.46. (including GRT) to Special Event Seating. (Rogers)
8.
Requesting ratification of Purchase Order 22502548 to J&H Services Inc in the amount of $194,772.32 (including GRT) for site grading and subgrade prep at the Air Center. (Rogers)
- Funding Source - State Appropriation 22-G2773
9.
Requesting ratification of Purchase Order 22502551 to Desert West Enterprises Inc in the amount of $114,617.15 (including GRT) for Micro Surfacing with CQS Emulsion and Aggregate at the Air Center. (Rogers)
- Funding Source - State Appropriation 22-G2773
10.
Consider recommending approval of increases to Roswell Municipal Landfill fees. This is a housekeeping item we do every year. Moving forward, any fees within the department will be bringing to Finance and Council's attention. (Chaparro)
11.
Consider recommending approval of a budget adjustment for FY26 museum operational budget in the amount of $57,520. (Brooks)
12.
The City of Roswell is seeking approval to proceed with the purchase of Oracle NetSuite as the City’s new Enterprise Resource Planning (ERP) system. This purchase will be procured through the NASPO (National Association of State Procurement Officials) cooperative contract. The total cost for the implementation and first year of the cloud-based Software-as-a-Service (SaaS) platform is $765,993. (Gomez)
- Funding Source: Expense Line Item 11014041 654801 $491,092 for implementation budgeted in the FY26 Budget
- Funding Source: Expense Line Item 11014041 663301 $274,901 for the cloud-based Software-as-a-Service (SaaS) platform budgeted in the FY26 Budget.
13.
Approval to enter into a contract with Enterprise Fleet Management for vehicle fleet management services. (Gomez)
F.
FLOOD DISASTER UPDATES
G.
APPROVAL OF MINUTES
14.
Consider approval of the June 5, 2025, Finance Committee Meeting Minutes. (Gomez)
H.
NON-ACTION ITEMS
15.
Visitor Center - Monthly Report
16.
Public Affairs - Department Report
17.
Golf May Department Report
18.
Roswell-Chaves County EDC 4th Qtr Report
19.
Roswell Hispano Chamber of Commerce Annual Report FY2025
20.
Finance Department Reports (Gomez)
21.
Analysis of average FY25 Police Department Base Salaries, YTD Accumulated OT, and City-paid Med. Ins. Benefits (Cole)
22.
Museum June Department Report
23.
Lodgers Tax Monthly Report
24.
Roswell Fire Department - Proposal for Ambulance Service (Chavez)
I.
PUBLIC PARTICIPATION
J.
ADJOURN
Notice of this meeting has been given to the public in compliance with Sections 10-15-1 through 10-15-4 NMSA 1978 and Resolution 24-23.
NOTICE OF POTENTIAL QUORUM – A quorum of the City Council may or may not attend, but there will not be debate by the City Council.
If you are an individual with a disability who needs a reader, amplifier, qualified sign language interpreter, or any other form of auxiliary aid or service to attend or participate in the hearing or meeting, please contact Human Resources at 575-624-6700 at least one week before the meeting or Clerk at 575-624-6700 if a summary of other type of accessible format is needed. Printed and posted on Monday, June 30, 2025.
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NOTICE OF POTENTIAL QUORUM – A quorum of the City Council may or may not attend, but there will not be debate by the City Council.
If you are an individual with a disability who needs a reader, amplifier, qualified sign language interpreter, or any other form of auxiliary aid or service to attend or participate in the hearing or meeting, please contact Human Resources at 575-624-6700 at least one week before the meeting or Clerk at 575-624-6700 if a summary of other type of accessible format is needed. Printed and posted on Monday, June 30, 2025.
Please join my meeting from your computer, tablet or smartphone.
https://global.gotomeeting.com/join/822397005
You can also dial in using your phone.
United States: +1 (669) 224-3412 Access Code: 822-397-005
New to GoTo Meeting? Get the app now and be ready when your first meeting starts:
https://global.gotomeeting.com/install/822397005