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FINANCE COMMITTEE AGENDA
Thursday, August 7, 2025 at 2:00 P.M. City Hall - Large Conference Room 425 N. Richardson Ave. Roswell, New Mexico 88201 Committee Chair: Robert Corn Vice Chair: Will Cavin Member: Edward Heldenbrand Member: Darrell Johnson Member: Juliana Halvorson Staff Liaison: Toni Gomez |
A.
CALL TO ORDER
B.
ROLL CALL
C.
APPROVAL OF AGENDA
D.
FLOOD PLANNING AND UPDATES
E.
BUDGET PLANNING
1.
Roswell Fire Department
F.
ACTION ITEMS
2.
Consider recommending authorization to issue PO for renewal of the contract for the professional services of temporary dispatchers to assist in the staffing issues of Consolidated Dispatch in the amount of $330,000. (Best)
3.
Consider recommendation of approval for RFD to move forward on the implementation of the RFD ambulance service proposal. (Bunch)
4.
Consider recommending approval to issue a purchase order to Southwest Ambulance Sales for a total of eight (8) new ambulances to support the implementation of ambulance transport services. This purchase includes five (5) Type I ambulances and three (3) Type III ambulances. Total purchase price is $1,778,782.49. (Bunch)
5.
Consider recommending approval to issue a purchase order in the amount of $86,526.03 to Code 3 Services for the purchase and installation of radio equipment necessary for ambulance communications. (Bunch)
6.
Consider recommending approval of issuing a purchase order to Howe Medical in the amount of $763,099.92 for eight (8) gurneys and eight (8) cardiac monitors. (Bunch)
7.
Consider approving and sending to full Council Resolution 25-XX Financial Support for Roswell Transit FY2027. (Hicks)
8.
Resolution 25-XX Disposal of Certain Surplus Personal Property - consider recommending adoption of Resolution 25-XX to dispose of certain surplus personal property listed on the attachment. (Hicks)
9.
Consider approval to purchase two CDL buses from the City of Roswell budget and Federal budget from Creative Bus Sales, Model 1, using State of Oklahoma Contract SW0797C. (Hicks)
10.
Consider the recommendation of Resolution 25-XX for support of the application to the New Mexico Water Trust Board for large diameter water line replacement project. (Valadez)
11.
Consider recommending approval of the FY26 Solid Waste Purchasing Authorization Request. (Chaparro)
12.
Recommending Award of RFQ for Environmental Monitoring, Reporting & Support Services to Parkhill in the amount of $145,949.04 which includes GRT.
13.
Consider recommending authorization for PO approval to CES in the amount of $636,261.53 for Roswell Airfield Temporary Barrier for the National Championship Air Races. (Thompson)
14.
Consider recommending authorization for PO approval to Desert West in the amount of $1,239,791.95 for micro surfacing for the main spectator area for the National Championship Air Races. (Thompson)
15.
Consider recommending authorization for PO approval to Desert West in the amount of $591,035.68 for micro surfacing the pit area for the National Championship Air Races. (Thompson)
16.
Consider recommending authorization for PO approval to Nieto Custom Builders in the amount of $135,364.20 for roof repair to Building 1166. (Thompson)
17.
Consider recommending authorization for PO approval to Custom Construction II in the amount of $1,062,510.80 for the demolition of Buildings 112 and 115. (Thompson)
18.
Consider recommendation of the National Championship Air Races Lodgers' Tax Funding Request to City Council in the amount of $300,000 for marketing as outlined in their Memorandum of Understanding. (Conyers)
19.
Consider the recommendation of the Eastern New Mexico State Fair Lodgers' Tax Funding Request to City Council in the amount of $20,000 for marketing, sanitation, and security, and open negotiations with the City of Roswell for sponsorship. (Conyers)
20.
Consider the recommendation of the Rio Pecos Kennel Club Lodgers' Tax Funding Request to City Council in the amount of $3,997 for marketing, sanitation, and security. (Conyers)
21.
Consider the recommendation of the Roswell Symphony Orchestra Lodgers' Tax Funding Request to City Council to open negotiations with the City of Roswell for sponsorship. (Conyers)
22.
Consider the recommendation of the Galacticon and Roswell Daily Record Funding Request to the City Council in the amount of $20,000 for marketing, sanitation, and security. (Conyers)
23.
Consider the recommendation of the Galacticon Fair Lodgers' Tax Funding Request to the City Council to open negotiations with the City of Roswell for sponsorship. (Conyers)
24.
Consider the recommendation of the Roswell Daily Record Lodgers' Tax Funding Request to City Council to open negotiations with the City of Roswell for sponsorship. (Conyers)
25.
Consider the recommendation of the Roswell Invasion's Crash and Clash Wrestling Tournament Lodgers' Tax Funding Request to City Council to open negotiations with the City of Roswell for sponsorship. (Conyers)
26.
Consider the recommendation of the Roswell Community Little Theater Lodgers' Tax Funding Request to City Council in the amount of $6,100 for marketing, sanitation, and security. (Conyers)
27.
Consider the recommendation of the Not of This World Flag Football’s Sling It Fling It Tournament Lodgers' Tax Funding Request to City Council in the amount of $18,500 for marketing, sanitation, and security, and open negotiations with the City of Roswell for sponsorship. (Conyers)
28.
Consider the recommendation of MainStreet Roswell for UFO Festival Lodgers' Tax Funding Request to City Council in the amount of $20,000 for marketing, sanitation, and security, and open negotiations with the City of Roswell for sponsorship. (Conyers)
29.
Consider the recommendation of the Roswell Hispano Chamber Pinata Fest Lodgers' Tax Funding Request to City Council in the amount of $20,000 for marketing, sanitation, and security, and open negotiations with the City of Roswell for sponsorship. (Conyers)
30.
Approval of a budget adjustment in the amount of $173,431.83 to accommodate a payment from the fine art insurance claim from the October flood. (Brooks)
31.
Approval of a budget adjustment in the amount of $110,173.40 for disaster recovery expenses for collection appraisals, conservation examinations, and conservation of ten loaned paintings. (Brooks)
32.
Requesting ratification of purchase order to Mountain States Constructors Inc in the amount of $4,490,000.26 (including GRT) for construction of the Taxiway C extension the Air Center. (Rogers)
- Funding Source – 51004334-817504
33.
Resolution 25-XX - Consider approval of Resolution 25-XX certification of correctness of the physical inventory of assets for FY2025. (Garcia)
34.
Approval of the agreement between the City of Roswell and Southeastern New Mexico Economic Development District/COG.(Yntema)
35.
Resolution 25-XX - adoption of Resolution 25-XX: Southeastern NM Economic Development District/COG (Yntema)
36.
Approval of purchases over $60,000 pursuant to the City's Purchasing Policy. (Martinez)
37.
Approval to enter into a professional services contract with True Business Solutions to provide internal audit services for the City of Roswell. (Cole/Gomez)
38.
Consider recommending the adoption of Resolution 25-XX approving a budget adjustment for the fiscal year ending June 30, 2026. (Gomez)
G.
APPROVAL OF MINUTES
39.
Consider approval of the July 3, 2025, Regular Finance Committee Meeting Minutes.
40.
Consider approval of the July 23, 2025, Regular Finance Committee Meeting Minutes
H.
NON-ACTION ITEMS
41.
Visitor Center June 2025 Monthly Report
42.
Golf June Report
43.
Lodgers Tax
44.
Public Affairs - June 2025 Report
45.
Museum Monthly Report
46.
Roswell Public Library - Outdoor Early Childhood Play and Learn Area
47.
Cannabis Excise Tax
Gross Receipts Tax
Gross Receipts Tax
I.
PUBLIC PARTICIPATION
J.
ADJOURN
Notice of this meeting has been given to the public in compliance with Sections 10-15-1 through 10-15-4 NMSA 1978 and Resolution 25-28.
NOTICE OF POTENTIAL QUORUM – A quorum of the City Council may or may not attend, but there will not be debate by the City Council.
If you are an individual with a disability who is in need of a reader, amplifier, qualified sign language interpreter, or any other form of auxiliary aid or service to attend or participate in the hearing or meeting, please contact Human Resources at 575-624-6700 at least one week prior to the meeting or Clerk at 575-624-6700 if a summary of other type of accessible format is needed. Printed and posted on Friday, August 1, 2025.
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NOTICE OF POTENTIAL QUORUM – A quorum of the City Council may or may not attend, but there will not be debate by the City Council.
If you are an individual with a disability who is in need of a reader, amplifier, qualified sign language interpreter, or any other form of auxiliary aid or service to attend or participate in the hearing or meeting, please contact Human Resources at 575-624-6700 at least one week prior to the meeting or Clerk at 575-624-6700 if a summary of other type of accessible format is needed. Printed and posted on Friday, August 1, 2025.
Please join my meeting from your computer, tablet or smartphone.
https://global.gotomeeting.com/join/822397005
You can also dial in using your phone.
United States: +1 (669) 224-3412 Access Code: 822-397-005
New to GoToMeeting? Get the app now and be ready when your first meeting starts: https://global.gotomeeting.com/install/822397005