 |
FINANCE COMMITTEE AGENDA
Thursday, September 4, 2025 at 2:00 P.M. City Hall - Large Conference Room 425 N. Richardson Ave. Roswell, New Mexico 88201 Committee Chair: Robert Corn Vice Chair: Will Cavin Member: Edward Heldenbrand Member: Darrell Johnson Member: Juliana Halvorson Staff Liaison: Tammi Smith |
A.
CALL TO ORDER
B.
ROLL CALL
C.
APPROVAL OF AGENDA
D.
FLOOD DISASTER UPDATES
E.
BUDGET PLANNING
0.
AI-5387
Sanitation and Landfill
F.
ACTION ITEMS
1.
AI-5373
Approval of a budget adjustment for Capital Projects that where approved for the Fiscal Year 2026 in total amount of $399,488 to the Landfill and $1,069,358 to Collections totaling $1,468,846. (Reyer)
2.
AI-5351
Consider award recommendation of ITB-26-002 Custom Welding & Fabrication Services as a multi-source award to the following vendors: Builders Tech LLC; Custom Wrought Iron & Welding; Pecos Valley Machine Company, Inc.; RDF Enterprises, Inc.; and W.I. Construction, LLC. (Chaparro)
3.
AI-5354
Consider PO requisition for FY 26 Micro-Surfacing Pavement Maintenance operations. PO of up to $712,746.68 to IPR Inc. utilizing Eddy County Agreement A-24-52-R1 RFP 24-02 Emulsified Sealing Services. (MacCornack)
4.
AI-5368
Consider approval of a budget adjustment and purchase order in the amount of $60,345 for conservation of stone and metal collection items by The Conservation Center. (Brooks)
5.
AI-5355
Consider PO requisition for FY26 Hot Recycle Pavement Maintenance operations. PO of up to $1,200,000 to Dustrol Inc. utilizing statewide price agreement 40-80500-23-17059. (MacCornack)
6.
AI-5371
Requesting ratification of PO #22600725 to Holloway Construction in the amount of $75,690.12 for construction of the monument entry sign to the National Champion Air Races. (Rogers)
- Funding Source – 51004334-817508 State Tourism Grant
7.
AI-5356
Consider PO requisition for FY26 Nova Chip Pavement Maintenance operations. PO of up to $266,221.82 to Brasier Asphalt Inc. utilizing statewide price agreement 30-80500-23-17019. (MacCornack)
8.
AI-5359
Discussion and recommendation of approval of a Lease Agreement with P.T. Productions, Inc., a New Mexico Corporation, for property located at 400-402-404 West 2nd Street and 106 N Kentucky, Roswell, NM 88203. (Verciglio)
9.
AI-5372
Consider recommending authorization to issue a PO to Priority Dispatch in the amount of $64,420.00 to cover all maintenance, license renewals, services, and support for the structured call-taking protocols used by dispatch for FY26. (Best)
- Funding Source – This item will be funded using the Employee Training account # 1101-4656-585901.
10.
AI-5375
Consider the recommendation of the Eastern New Mexico State Fair Lodgers' Tax Funding Request to the City Council for $20,000 for Sponsorship. (Conyers)
11.
AI-5385
Approval to enter into contract with OpenGov for Budgeting and Grants Management Software. This procurement will be through the Sourcewell contract 060624. (Gomez)
13.
AI-5398
Consider recommending adoption of Resolution 25-XX approving budget adjustment for the fiscal year ending June 30, 2026. (Gomez)
G.
APPROVAL OF MINUTES
13.
AI-5390
Consider approval of the August 7, 2025, Regular Finance Committee Minutes
H.
NON-ACTION ITEMS
14.
AI-5362
July Report - Golf
15.
AI-5342
July 2025 Visitor Center Monthly Report
16.
AI-5366
Lodgers Tax Report
17.
AI-5365
Public Affairs
18.
AI-5367
Museum Monthly Report
19.
AI-5361
Roswell Public Library
20.
AI-5374
Cannabis Excise Tax
Gross Receipts Tax
Gross Receipts Tax
21.
AI-5388
Discussion of the Zoning Ordinance. (Merideth Hildreth)
I.
TABLED ITEMS
T. 1.
Consider recommendation of the National Championship Air Races Lodgers' Tax Funding Request to City Council in the amount of $300,000 for marketing as outlined in their Memorandum of Understanding. (Conyers)
T. 2.
Consider the recommendation of the Galacticon Fair Lodgers' Tax Funding Request to the City Council to open negotiations with the City of Roswell for sponsorship. (Conyers)
T. 3.
Consider the recommendation of the Galacticon and Roswell Daily Record Funding Request to the City Council in the amount of $20,000 for marketing, sanitation, and security. (Conyers)
T. 4.
Consider the recommendation of the Roswell Daily Record Lodgers' Tax Funding Request to City Council to open negotiations with the City of Roswell for sponsorship. (Conyers)
T. 5.
Consider the recommendation of MainStreet Roswell for UFO Festival Lodgers' Tax Funding Request to City Council in the amount of $20,000 for marketing, sanitation, and security, and open negotiations with the City of Roswell for sponsorship. (Conyers)
J.
PUBLIC PARTICIPATION
K.
ADJOURN
Notice of this meeting has been given to the public in compliance with Sections 10-15-1 through 10-15-4 NMSA 1978 and Resolution 25-28.
NOTICE OF POTENTIAL QUORUM – A quorum of the City Council may or may not attend, but there will not be debate by the City Council.
If you are an individual with a disability who is in need of a reader, amplifier, qualified sign language interpreter, or any other form of auxiliary aid or service to attend or participate in the hearing or meeting, please contact Human Resources at 575-624-6700 at least one week prior to the meeting or Clerk at 575-624-6700 if a summary of other type of accessible format is needed. Printed and posted on day/date.
Please join my meeting from your computer, tablet or smartphone.
https://global.gotomeeting.com/join/822397005
You can also dial in using your phone.
United States: +1 (669) 224-3412 Access Code: 822-397-005
New to GoToMeeting? Get the app now and be ready when your first meeting starts:
https://global.gotomeeting.com/install/822397005
NOTICE OF POTENTIAL QUORUM – A quorum of the City Council may or may not attend, but there will not be debate by the City Council.
If you are an individual with a disability who is in need of a reader, amplifier, qualified sign language interpreter, or any other form of auxiliary aid or service to attend or participate in the hearing or meeting, please contact Human Resources at 575-624-6700 at least one week prior to the meeting or Clerk at 575-624-6700 if a summary of other type of accessible format is needed. Printed and posted on day/date.
Please join my meeting from your computer, tablet or smartphone.
https://global.gotomeeting.com/join/822397005
You can also dial in using your phone.
United States: +1 (669) 224-3412 Access Code: 822-397-005
New to GoToMeeting? Get the app now and be ready when your first meeting starts:
https://global.gotomeeting.com/install/822397005