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FINANCE COMMITTEE AGENDA
Thursday, October 2, 2025 at 2:00 P.M. City Hall - Large Conference Room 425 N. Richardson Ave. Roswell, New Mexico 88201 Committee Chair: Robert Corn Vice Chair: Will Cavin Member: Edward Heldenbrand Member: Darrell Johnson Member: Juliana Halvorson Staff Liaison: Tammi Smith |
A.
CALL TO ORDER
B.
ROLL CALL
C.
APPROVAL OF AGENDA
D.
FLOOD DISASTER UPDATES
E.
BUDGET PLANNING
1.
Engineering's Five-Year Plan
F.
ACTION ITEMS
2.
Consider the recommendation of Resolution 25-XX for participation in the Transportation Project Fund Program administered by the New Mexico Department of Transportation for pavement maintenance and re-striping of Second Street from Sunset Rd. to the east City limits. (MacCornack)
- Funding Source - 26234323-817504
3.
Requesting ratification of PO #22601020 to J&G Electric in the amount of $77,321.86 for boring services to provide primary power for the Grandstands at the National Championship Air Races. (Rogers)
- Funding Source – 51004334-817504 through State Tourism Grant
4.
Requesting ratification of PO #22600829 to J&G Electric in the amount of $252,442.57 for electrical equipment to provide power for the Grandstands at the National Champion Air Races. (Rogers)
- Funding Source – 51004334-817504 through State tourism grant
5.
Requesting ratification of PO #22600879 to Desert West Enterprises in the amount of $171,992.72 for paving the entry drop off and walkway to the National Champion Air Races. (Rogers)
- Funding Source – 51004334-817508 through State Tourism Grant
6.
Consider approval of a budget adjustment and purchase order increase in the amount of $20,970 for conservation of stone and metal collection items by The Conservation Center. (Brooks)
7.
Consider approval of a budget adjustment in the amount of $127,934.00 inclusive of a lease extension for current location for $21,794; repairs, maintenance and utilities estimated at $45,000; and approval of a purchase order for $61,140 for lease of Air Center property for collections storage and staff. (Brooks)
8.
Consider approval of a budget adjustment in the amount of $108,066.38 inclusive of a lease extension for current location for $10,897; central alarm supplies and service estimated at $4,500; and approval of a purchase order for $92,669.38 for lease of commercial property for collections storage and staff. (Brooks)
9.
Considering recommending the adoption of Resolution 25-XX approving a budget adjustment for the fiscal year ending June 30, 2026. (Gomez)
10.
Considering recommending the adoption of Resolution 25-XX approving the presentation of the budget to the city council. (Corn)
G.
APPROVAL OF MINUTES
11.
Consider approval of the September 4, 2025, Regular Finance Committee Minutes
H.
NON-ACTION ITEMS
12.
Golf August Report
13.
Visitor Center
14.
Lodgers Tax
15.
Public Affairs
16.
Museum Monthly Report
17.
Roswell Public Library Monthly Report
18.
Cannabis Excise Tax
Gross Receipts Tax
Gross Receipts Tax
I.
TABLED ITEMS
19.
Approval of a budget adjustment for Capital Projects that where approved for the Fiscal Year 2026 in total amount of $399,488 to the Landfill and $1,069,358 to Collections totaling $1,468,846. (Reyer)
20.
Consider recommendation of the National Championship Air Races Lodgers' Tax Funding Request to City Council in the amount of $300,000 for marketing as outlined in their Memorandum of Understanding. (Conyers)
21.
Consider the recommendation of the Galacticon Fair Lodgers' Tax Funding Request to the City Council to open negotiations with the City of Roswell for sponsorship. (Conyers)
22.
Consider the recommendation of the Galacticon and Roswell Daily Record Funding Request to the City Council in the amount of $20,000 for marketing, sanitation, and security. (Conyers)
23.
Consider the recommendation of the Roswell Daily Record Lodgers' Tax Funding Request to City Council to open negotiations with the City of Roswell for sponsorship. (Conyers)
24.
Consider the recommendation of MainStreet Roswell for UFO Festival Lodgers' Tax Funding Request to City Council in the amount of $20,000 for marketing, sanitation, and security, and open negotiations with the City of Roswell for sponsorship. (Conyers)
J.
PUBLIC PARTICIPATION
K.
ADJOURN
Notice of this meeting has been given to the public in compliance with Sections 10-15-1 through 10-15-4 NMSA 1978 and Resolution 25-28.
NOTICE OF POTENTIAL QUORUM – A quorum of the City Council may or may not attend, but there will not be debate by the City Council.
If you are an individual with a disability who is in need of a reader, amplifier, qualified sign language interpreter, or any other form of auxiliary aid or service to attend or participate in the hearing or meeting, please contact Human Resources at 575-624-6700 at least one week prior to the meeting or Clerk at 575-624-6700 if a summary of other type of accessible format is needed. Printed and posted on day/date.
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NOTICE OF POTENTIAL QUORUM – A quorum of the City Council may or may not attend, but there will not be debate by the City Council.
If you are an individual with a disability who is in need of a reader, amplifier, qualified sign language interpreter, or any other form of auxiliary aid or service to attend or participate in the hearing or meeting, please contact Human Resources at 575-624-6700 at least one week prior to the meeting or Clerk at 575-624-6700 if a summary of other type of accessible format is needed. Printed and posted on day/date.
Please join my meeting from your computer, tablet or smartphone.
https://global.gotomeeting.com/join/822397005
You can also dial in using your phone.
United States: +1 (669) 224-3412 Access Code: 822-397-005
New to GoToMeeting? Get the app now and be ready when your first meeting starts:
https://global.gotomeeting.com/install/822397005