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ADDENDUM
REGULAR MEETING CITY OF ROSWELL COUNCIL - AGENDA THURSDAY, SEPTEMBER 11, 2025 Chaves County Administrative Center Commission Chambers — #1 St. Mary's Place Roswell, New Mexico 88203 |
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Notice of this meeting has been given to the public in compliance with Sections 10-15-1 through 10-15-4 NMSA 1978 and Resolution No. 25-28. Except for emergency matters, the City Council shall take action only on the specific items listed on the Agenda.
| SEPTEMBER 11, 2025 | MAYOR - Timothy Z. Jennings |
6:00 p.m. | ||
| Ward 1 Cristina A. Arnold Juan Oropesa |
Ward II Juliana Halvorson Will Cavin |
Ward III Edward L. Heldenbrand Christopher Cortez |
Ward IV Robert B. Corn Darrell Johnson |
Ward V Angela G. Moore Carlos Marrujo, Jr. |
WELCOME! We are very glad you have joined us for the Roswell City Council meeting. If you wish to speak, please sign up prior to 6:00 p.m. In compliance with Resolution 25-28, all matters listed under Consent Items/Consent Agenda are considered routine by the City Council and will be approved by one motion. There will be no separate discussion on these items. If any member of the council desires to discuss the matter, that item will be removed from the consent agenda and will be considered separately. Any item approved as part of the consent agenda is not an agenda item for the purpose of public participation. The Council is pleased to hear relevant comments; however, a 3-minute limit is set in accordance with Resolution 17-65 (Governing Body Rules of Order). Large groups are asked to name a spokesperson. Robert's Rules of Order govern the conduct of the meeting. "THANK YOU" for participating in your City Government.
OPENING CEREMONIES
Call to Order by Presiding Officer
Roll Call & Determination of Quorum
Pledge of Allegiance to the Flag and Invocation
Call to Order by Presiding Officer
Roll Call & Determination of Quorum
Pledge of Allegiance to the Flag and Invocation
1.
Approval of agenda - approve the agenda for the September 11, 2025, Regular City Council Meeting. (Halvorson/Martinez)
2.
Approval of consent agenda - approve the consent agenda for the September 11, 2025, Regular City Council Meeting. (Halvorson/Martinez)
CONSENT ITEMS (items 3-18 will be approved at the time of the approval of the consent agenda)
3.
Approval of the Commercial Operation Application for use at the Roswell Air Center. (Heldenbrand/Thompson)
4.
Approval of PO requisition for FY 26 Micro-Surfacing Pavement Maintenance operations. PO of up to $712,746.68 to IPR Inc., utilizing Eddy County Agreement A-24-52-R1 RFP 24-02 Emulsified Sealing Services. (Corn/MarCornack)
5.
Approval of PO requisition for FY 26 Hot Recycle Pavement Maintenance operations. PO of up to $1,200,000 to Dustrol Inc., utilizing statewide price agreement 40-80500-23-17059. (Corn/MacCornack)
6.
Approval of PO requisition for FY 26 Nova Chip Pavement Maintenance operations. PO of up to $266,221.82 to Brasier Asphalt Inc., utilizing a statewide price agreement 30-80500-23-17019. (Corn/MacCornack)
7.
Approval of a budget adjustment and purchase order in the amount of $60,345 for conservation of stone and metal collection items by The Conservation Center. (Corn/Brooks)
8.
Approval of the ratification of PO #22600725 to Holloway Construction in the amount of $75,690.12 for the construction of the monument entry sign to the National Champion Air Races. (Corn/Rogers)
9.
Approval of award of ITB-26-002 Custom Welding & Fabrication Services as a multi-source award to the following vendors: Builders Tech LLC; Custom Wrought Iron & Welding; Pecos Valley Machine Company, Inc.; RDF Enterprises, Inc.; and W.I. Construction, LLC. (Corn/Chaparro)
10.
Approval to authorize to issue a PO to Priority Dispatch in the amount of $64,420.00 to cover all maintenance, license renewals, services, and support for the structured call-taking protocols used by dispatch for FY26. (Corn/Best)
11.
Approval to enter into a contract with OpenGov for Budgeting and Grants Management Software for $201,343.14. This procurement will be through the Sourcewell contract 060624. (Corn/Gomez)
Resolution(s)
12.
Resolution 25-45: Weeds - The resolution shall mandate the cleanup of approximately fifty-two (52) separate properties within the City. (Heldenbrand/Franco)
13.
Resolution 25-46: Condemnations - adoption of Resolution 25-46, the resolution shall require the removal or demolition of eight (8) dilapidated structures. (Heldenbrand/Franco)
14.
Resolution 25-47: adoption of Resolution 25-47, approving budget adjustment for the fiscal year ending June 30, 2026. (Corn/Gomez)
Bids, RFP's and Agreements
15.
Approval of a Lease Agreement with P.T. Productions, Inc., a New Mexico Corporation, for property located at 400-402-404 West 2nd Street and 106 N Kentucky, Roswell, NM 88203. (Corn/Verciglio)
MINUTES
16.
Approval of the minutes from the Regular City Council meeting on August 14, 2025. (Halvorson/Martinez)
17.
Approval of the minutes from the Special City Council meeting on August 22, 2025. (Halvorson/Martinez)
Lodgers' Tax Request
18.
Approval of the Eastern New Mexico State Fair Lodgers' Tax Funding Request in the amount of $20,000 for Sponsorship. (Corn/Conyers)
NON-ACTION ITEMS (Information Items)
19.
Recognition of Adrianne Vigil (Girl Scout Troop 18044) Proper Disposal of the New Mexico State Flag — NM House Bill 468
20.
Employee Out-of-state Travel (Halvorson/Martinez)
Per Resolution 24-55: All Out-of-State travel shall be communicated to the City Council before travel. Below is a list of employees traveling out of state by department. Memos for each department are attached.
Per Resolution 24-55: All Out-of-State travel shall be communicated to the City Council before travel. Below is a list of employees traveling out of state by department. Memos for each department are attached.
PUBLIC PARTICIPATION ON AGENDA ITEMS AND NON-AGENDA ITEMS
In order to speak you must sign up prior to the Council Meeting.
PUBLIC HEARING(S)
21.
Ordinance 25-05: Hold a public hearing to consider adopting proposed Ordinance 25-05: Amending Chapter 2 of the Roswell City Code Regarding City Auditor Appointment. (Heldenbrand/Cortez)
CLOSED SESSION
22.
Closed Session - Hold a closed session pursuant to NMSA 1978 § 10-15-1H (5) and (7), to discuss attorney-client privilege pertaining to threatened or pending litigation in which the City of Roswell is or may become a participant, and pertaining to union negotiations. (Halvorson/Yntema)
CITY MANAGER REPORTS/ANNOUNCEMENTS
(Information Only)
(Information Only)
Adjournment
If you are an individual with a disability who needs a reader, amplifier, qualified sign language interpreter, or any other form of auxiliary aid or service to attend or participate in the hearing or meeting, please get in touch with Human Resources at 575-624-6700 at least one week before the meeting or as soon as possible. Public documents, including the agenda and minutes, can be provided in various accessible formats. Please do not hesitate to contact the City Clerk at 575-637-6202 if a summary in an alternative accessible format is required.
Printed and posted: Monday, September 8, 2025.
To watch the City Council Meeting live from your computer, tablet, or smartphone, go to https://www.youtube.com/@CityofRoswellNM/featured. You can also go to www.roswell-nm.gov, then click on the YouTube link on the banner on the right side of the screen.
Printed and posted: Monday, September 8, 2025.
To watch the City Council Meeting live from your computer, tablet, or smartphone, go to https://www.youtube.com/@CityofRoswellNM/featured. You can also go to www.roswell-nm.gov, then click on the YouTube link on the banner on the right side of the screen.