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FINANCE COMMITTEE AGENDA
Thursday, January 8, 2026 at 2:00 P.M. City Hall - Large Conference Room 425 N. Richardson Ave. Roswell, New Mexico 88201 Committee Chair: Kurt Gass Vice Chair: Edward Heldenbrand Member: Will Cavin Member: Juliana Halvorson Member: Angela Moore Staff Liaison: Tammi Smith |
CALL TO ORDER
ROLL CALL
APPROVAL OF AGENDA
NON-ACTION ITEMS
1.
Golf November Report
2.
Visitor Center
3.
Lodgers Tax
4.
Public Affairs
5.
Museum Monthly Report
6.
Roswell Public Library - Monthly Report
7.
Cannabis Excise Tax
Gross Receipts Tax
Gross Receipts Tax
FLOOD DISASTER UPDATES
8.
Flood Disaster Update
BUDGET PLANNING
9.
RPD five year plan
ACTION ITEMS
10.
Approval of authorization for the purchase of a Cyclone Rubber and Paint Removal Equipment System for the Roswell Air Center in the amount of $775,000.00. Procurement will be made through HGACBuy Cooperative Contract No. PW10-25. (Gonzalez)
11.
Consider recommending approval of a budget adjustment of $170,000.00 to install data lines and CJIS required access control for the new Roswell Police Department headquarters. (Aldana)
12.
Consider recommending budget adjustment in amount of $42,042.67 from Misc general fund to Roswell PD Capital Vehicles. (Aldana)
13.
Consider approval of a budget adjustment in the amount of $21,794 for a lease extension of the current location for collections storage and staff. (Brooks)
14.
Consider approval of the award for ITB-26-006: Fire Station #1 Addition Project to Waide Construction Company, Inc., in the amount of $1,822,314.49, including applicable New Mexico Gross Receipts Tax (GRT), and approval of a budget adjustment of $634,314.49 from the General Fund. (Chavez)
15.
Approve a budget adjustment to allocate an additional $300,000 for the temporary dispatch contract. This adjustment is necessary to address unanticipated staffing shortages and associated costs. (Herring)
16.
Approve a budget adjustment and authorize procurement of replacement computers for all dispatch consoles at the new consolidated dispatch location. The total cost is $119,337.38, with $52,013.64 currently available. An additional $67,323.74 is required to complete the acquisition. Procurement will be conducted through the Dell NASPO Computer Equipment Statewide Price Agreement Contract #10-00000-20-00062AF. (Herring)
17.
Recommend approval of a budget adjustment in the amount of $52,474.50, plus applicable Gross Receipts Tax (GRT) of $4,340.06, for a total budget adjustment of $56,814.56, for CentralSquare public safety project management and technical services required to re-host the existing system to the new Dispatch Center server. Procurement will be made through Sourcewell Contract #030425-CNSQ. (Herring)
18.
Resolution 26-XX Disposal of Certain Surplus Personal Property. Consider recommending to full Council adoption of Resolution 26-XX to dispose of certain surplus property listed on the attachment. (Hicks)
19.
Resolution 26-XX - Consider authorizing the removal of certain items with an individual acquisition cost of five thousand ($5000) or less from the City's certified capital asset list. (Garcia)
20.
Consider recommending the adoption of Resolution 26-XX approving a budget adjustment for the fiscal year ending June 30, 2026. (Gomez)
APPROVAL OF MINUTES
21.
Consider approval of the November 6, 2025, Regular Finance Committee Minutes
22.
Consider approval of the December 4, 2025, Regular Finance Committee Minutes
TABLED ITEMS
23.
Consider recommendation of the National Championship Air Races Lodgers' Tax Funding Request to City Council in the amount of $300,000 for marketing as outlined in their Memorandum of Understanding. (Conyers)
24.
Consider the recommendation of the Galacticon Fair Lodgers' Tax Funding Request to the City Council to open negotiations with the City of Roswell for sponsorship. (Conyers)
25.
Consider the recommendation of the Galacticon and Roswell Daily Record Funding Request to the City Council in the amount of $20,000 for marketing, sanitation, and security. (Conyers)
26.
Consider the recommendation of the Roswell Daily Record Lodgers' Tax Funding Request to City Council to open negotiations with the City of Roswell for sponsorship. (Conyers)
27.
Consider the recommendation of MainStreet Roswell for UFO Festival Lodgers' Tax Funding Request to City Council in the amount of $20,000 for marketing, sanitation, and security, and open negotiations with the City of Roswell for sponsorship. (Conyers)
28.
Approval of a $3,312,241.00 budget adjustment for the Isolation Gate Capital Project at the Wastewater Plant. (Steward)
PUBLIC PARTICIPATION
ADJOURN
Notice of this meeting has been given to the public in compliance with Sections 10-15-1 through 10-15-4 NMSA 1978 and Resolution 25-28.
NOTICE OF POTENTIAL QUORUM – A quorum of the City Council may or may not attend, but there will not be debate by the City Council.
If you are an individual with a disability who is in need of a reader, amplifier, qualified sign language interpreter, or any other form of auxiliary aid or service to attend or participate in the hearing or meeting, please contact Human Resources at 575-624-6700 at least one week prior to the meeting or Clerk at 575-624-6700 if a summary of other type of accessible format is needed. Printed and posted on January 05, 2026.
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NOTICE OF POTENTIAL QUORUM – A quorum of the City Council may or may not attend, but there will not be debate by the City Council.
If you are an individual with a disability who is in need of a reader, amplifier, qualified sign language interpreter, or any other form of auxiliary aid or service to attend or participate in the hearing or meeting, please contact Human Resources at 575-624-6700 at least one week prior to the meeting or Clerk at 575-624-6700 if a summary of other type of accessible format is needed. Printed and posted on January 05, 2026.
Please join my meeting from your computer, tablet or smartphone.
https://global.gotomeeting.com/join/822397005
You can also dial in using your phone.
United States: +1 (669) 224-3412 Access Code: 822-397-005
New to GoToMeeting? Get the app now and be ready when your first meeting starts:
https://global.gotomeeting.com/install/822397005