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FINANCE COMMITTEE AGENDA
Thursday, April 2, 2026 at 2:00 P.M. City Hall - Large Conference Room 425 N. Richardson Ave. Roswell, New Mexico 88201 Committee Chair: Kurt Gass Vice Chair: Ed Heldenbrand Member: Will Cavin Member: Juliana Halvorson Member: Darrell Johnson Staff Liaison: Tammi Smith |
CALL TO ORDER
ROLL CALL
APPROVAL OF AGENDA
NON-ACTION ITEMS
1.
Golf February Report
2.
Visitor Center
3.
Public Affairs
4.
Museum Monthly Report
5.
Roswell Public Library Monthly Report
6.
Cannabis Excise Tax
Gross Receipts Tax
Gross Receipts Tax
7.
Following Ordinance 24-07 the Solid Waste Department has reviewed all costs and rates and is reporting on their financial status.
Per Ordinance 24-07 Chapter 21 Solid Waste Effective with the beginning of each Fiscal Year, the City Council shall review and adjust all rates for changes occurring since the beginning of the previous Fiscal Year or the last rate adjustment, which ever shall have last occurred. The Solid Waste Director shall, each January, review all costs and rates and shall report to the Finance Committee, at their April meeting.
Per Ordinance 24-07 Chapter 21 Solid Waste Effective with the beginning of each Fiscal Year, the City Council shall review and adjust all rates for changes occurring since the beginning of the previous Fiscal Year or the last rate adjustment, which ever shall have last occurred. The Solid Waste Director shall, each January, review all costs and rates and shall report to the Finance Committee, at their April meeting.
8.
Discussions on the proposed police station.
9.
Discussions on procurement ordinance.
FLOOD DISASTER UPDATES
10.
Flood disaster update
ACTION ITEMS
11.
Consider the recommendation for approval of PO request for Brasier Asphalt for $1,114,910.16 for pavement milling and overlay on Second Street from Sunset to East City Limit. (MacCornack)
12.
Consider a recommendation for PO approval to San Bar Construction Corporation in the amount of $99,999.95 which includes GRT for re-striping of City roads. (MacCornack)
13.
Consider recommendation for approval of PO request for San Bar for $79,266.13 for replacing pavement striping and markings on Second Street from Sunset to East City Limit. (MacCornack)
14.
Consider recommending Resolution 26-XX for support of projects in response to the NMDOT's January 2026 TPF Funding, Call For Projects. (MacCornack)
15.
Consider recommendation of approval of the Roswell-Chaves County Economic Development Corporation funding request of $200,000 for Fiscal Year 2027. (Conyers)
16.
Consider recommendation of approval of the Roswell Hispano Chamber of Commerce funding request of $26,860 for Fiscal Year 2027. (Conyers)
17.
Consider recommendation of approval of the MainStreet Roswell funding request of $75,000 for Fiscal Year 2027. (Conyers)
18.
Consider the recommendation of a budget adjustment in the amount of $303,033 to purchase vehicles needed for the Water Maintenance Construction Crew from the Water Enterprise cash reserve. (Valadez)
19.
Consider the recommendation of a budget adjustment in the amount of $714,316.51 to purchase equipment needed for the Water Maintenance Construction Crew from the Water Enterprise Fund cash reserves. (Valadez)
20.
Consider the recommendation of a budget adjustment and approval to issue a purchase order through Sourcewell Contract #101221-VAC to Vac-Con, Inc., in the amount of $580,527.77 from the Wastewater Enterprise cash reserves. (Steward)
21.
Consider the recommendation of a budget adjustment and approval to issue a purchase order to Wagner Equipment Co. under Sourcewell Contract #011723-CAT, in the amount of $202,041.27, for the purchase of a Caterpillar 920 wheel loader from the Wastewater Enterprise cash reserves. (Steward)
22.
Consider a recommendation for a budget adjustment and approval to authorize early loan payoff to eliminate debt obligations and maximize cost savings by avoiding future interest in the amount of $1,695,762.11 from the Public Safety Fund. (Chavez)
23.
Approval to award RFP 26-005 for Ground EMS Billing Services to EMS Management & Consultants, Inc. (Bunch)
24.
Consider the recommendation for a budget adjustment for $50,075.76, and approval to award the proposed estimate to White Rock Construction & Services, Inc. for the renovation of RFD Station 5 for $150,075.76. (Chavez)
25.
Consider the recommendation for a budget adjustment and approval to issue a purchase order to Wagner Equipment Co. under Sourcewell Contract #011723-CAT, in the amount of $150,384.00, for a Caterpillar 420 backhoe for South Park Cemetery. (Burress)
26.
Consider the recommendation of budget adjustment in the amount of $34,990.79, and approval to purchase the replacement of two compressors on the VRV system at the Recreation Center. (Burress)
27.
Consider approval of a purchase order in the amount of $123,185 for conservation of two-dimensional collection items by The Conservation Center. (Brooks)
28.
Consider the recommendation of a budget adjustment and approval to issue a purchase order to RoofCare Services through CES Contract #2026-05-G1123-ALL, in the amount of $75,669.45, for City Hall roof renovation services for the entirety of the building’s roof. (Mascarenas)
29.
Consider approval of the purchase of one (1) John Deere Broce RJT350 Sweeper from 4 Rivers Equipment for airport runway and taxiway maintenance, in the amount of $77,706.98, utilizing the CES Cooperative Contract 2022-10-C102-ALL (Cavin/Gonzalez)
30.
Consider approval for airfield painting and striping services with Desert West Enterprises, LLC, at the Roswell Air Center, in the amount of $377,891.20, through CES Cooperative Contract 2026-06-R1239-ALL. (Cavin/Gonzalez)
31.
Consider approval of the request to perform the following work for BLM Taxiway L. A change order has been set in place in the amount of $135,144.69. (Gonzalez)
32.
Consider the recommendation of a budget adjustment of $12,595.25 and approval of the installation of flooring replacement and abatement for the City Hall Administration offices in the amount of $22,572.84. (Martinez)
33.
Consider recommending the adoption of Resolution 26-XX approving a budget adjustment for the fiscal year ending June 30, 2026. (Gomez)
34.
Request approval for ratification of five-year strategic plan within the Roswell Fire Department. (Chavez)
35.
Consider recommending approval of the RPD Five-Year Strategic Plan for ratification. (Aldana)
36.
Request for committee ratification and approval of the proposed five-year business plan to guide organizational direction and long-term planning. (Thompson)
37.
Consider ratification of Engineering, Streets, and Special Electronics 5-Year Plans. (MacCornack)
38.
Consider ratification of the Solid Waste Department Five Year Plan for Fiscal Years FY27–FY31. (Chaparro)
39.
Consider recommending approval of the Parks & Recreation 5 - year plans for ratification. (Burress)
40.
Ratification of Water's 5-year plan to guide capital improvements, operational priorities and regulatory compliance. (Valadez)
41.
Discussion and direction on next steps for the proposed FY27 budget and recommendations that were made at the Infrastructure Committee meeting.
42.
Discussion and direction on next steps for the proposed FY27 budget and recommendations that were made at the Public Safety Committee meeting.
43.
Discussion and direction on next steps for the proposed FY27 budget and recommendations that were made at the Legal Committee meeting.
44.
Consider recommending approval of the FY27 Proposed Budget.
APPROVAL OF MINUTES
45.
Considered approval of the March 05, 2026, Regular Finance Committee Minutes.
PUBLIC PARTICIPATION
ADJOURN
Notice of this meeting has been given to the public in compliance with Sections 10-15-1 through 10-15-4 NMSA 1978 and Resolution 26-12.
NOTICE OF POTENTIAL QUORUM – A quorum of the City Council may or may not attend, but there will not be debate by the City Council.
If you are an individual with a disability who is in need of a reader, amplifier, qualified sign language interpreter, or any other form of auxiliary aid or service to attend or participate in the hearing or meeting, please contact Human Resources at 575-624-6700 at least one week prior to the meeting or Clerk at 575-624-6700 if a summary of other type of accessible format is needed. Printed and posted on Monday, March 30, 2026.
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NOTICE OF POTENTIAL QUORUM – A quorum of the City Council may or may not attend, but there will not be debate by the City Council.
If you are an individual with a disability who is in need of a reader, amplifier, qualified sign language interpreter, or any other form of auxiliary aid or service to attend or participate in the hearing or meeting, please contact Human Resources at 575-624-6700 at least one week prior to the meeting or Clerk at 575-624-6700 if a summary of other type of accessible format is needed. Printed and posted on Monday, March 30, 2026.
Please join my meeting from your computer, tablet, or smartphone.
https://global.gotomeeting.com/join/822397005
You can also dial in using your phone.
United States: +1 (669) 224-3412 Access Code: 822-397-005
New to GoToMeeting? Get the app now and be ready when your first meeting starts:
https://global.gotomeeting.com/install/822397005