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FINANCE COMMITTEE AGENDA
Thursday, August 6, 2026 at 2:00 P.M. City Hall - Mike Mathews Conference Room 425 N. Richardson Ave. Roswell, New Mexico 88201 Committee Chair: Kurt Gass Vice Chair: Ed Heldenbrand Member: Will Cavin Member: Juliana Halvorson Member: Darrell Johnson Staff Liaison: Tammi Smith |
CALL TO ORDER
ROLL CALL
APPROVAL OF AGENDA
NON-ACTION ITEMS
1.
Roswell Visitor Center
2.
Public Affairs
3.
Museum Monthly Report
4.
Department Reports - Roswell Public Library
5.
Lodgers Tax
6.
Cannabis Excise Tax
Gross Receipts Tax
Gross Receipts Tax
7.
Roswell-Chaves County Economic Development Corporation
8.
Roswell Hispano Chamber of Commerce
9.
MainStreet Roswell
FLOOD DISASTER UPDATES
10.
Flood Disaster Update
BUDGET PLANNING
ACTION ITEMS
11.
Consider approving the determination of uncollected accounts and the removal from accounts receivable in the amount of $51,749.37. (Costley)
12.
Consider recommending approval of a budget adjustment in the amount of $192,930.00 and authorization of a purchase order to Otis Elevator Company for the modernization of the City Hall elevator, including Alternate #1 for a new cab interior. (Martinez)
13.
Consider recommending Resolution 26-XX for participation in FY 2027 LGRF NMDOT funding program. (MacCornack)
14.
Resolution 26-XX - Consider approval of Resolution 26-XX certification of correctness of the physical inventory of assets for FY2026. (Garcia)
15.
Consider recommending approval of a $78,000.00 budget adjustment to establish funding for the Top Flight Tavern. The requested adjustment is necessary because these expenditures were not included in the FY27 budget. (Sanchez)
16.
Consider approval of a budget adjustment in the amount of $241,869.40 to both revenue and expense for Fine Arts Insurance Claim proceeds and the conservation of flood-damaged museum collection items. (Brooks)
17.
Consider the recommendation for a budget adjustment and approval to purchase a TANA Shark DT Waste Shredder utilizing CES Contract #2022-10-C102-ALL from Four Rivers Equipment in the amount of $1,256,509.40. (Cavin)
18.
Consider the recommendation for Lodgers' Tax Funding Request for the Crash and Clash Youth Wrestling Tournament for Marketing, Sanitation and Security and open negotiations with the City of Roswell for sponsorship. (Conyers)
19.
Consider the recommendation for Lodgers' Tax Funding Request for National Championship Air Races of $300,000 for sponsorship as stated in MOU for their 2027 event. (Conyers)
20.
Consider the recommendation for Lodgers' Tax Funding Request for The Nancy Lopez Legacy Celebration for sponsorship. (Conyers)
21.
Consider the recommendation for Lodgers' Tax Funding Request for Pinata Fest Marketing, Sanitation and Security and open negotiations with the City of Roswell for sponsorship. (Conyers)
22.
Consider the recommendation for Lodgers' Tax Funding Request for Eastern New Mexico State Fair Marketing, Sanitation and Security and open negotiations with the City of Roswell for sponsorship. (Conyers)
23.
Consider the recommendation for Lodgers' Tax Funding Request for Roswell Symphony Orchestra for Marketing, Sanitation and Security and open negotiations with the City of Roswell for sponsorship. (Conyers)
24.
Consider the recommendation for Lodgers' Tax Funding Request for Rio Pecos Kennel Club Marketing, Sanitation and Security. (Conyers)
25.
Consider recommending the adoption of Resolution 26-XX approving a budget adjustment for the fiscal year ending June 30, 2027. (Gomez)
APPROVAL OF MINUTES
26.
Consider approval of the July 01, 2026, Regular Finance Committee Minutes.
TABLED ITEMS
27.
Consider recommending approval to advertise for a public hearing for Ordinance 26-04: An Ordinance Amending the City of Roswell's Purchasing Procedures. (Nairn-Mahan)
PUBLIC PARTICIPATION
ADJOURN
Notice of this meeting has been given to the public in compliance with Sections 10-15-1 through 10-15-4 NMSA 1978 and Resolution 26-12.
NOTICE OF POTENTIAL QUORUM – A quorum of the City Council may or may not attend, but there will not be debate by the City Council.
If you are an individual with a disability who is in need of a reader, amplifier, qualified sign language interpreter, or any other form of auxiliary aid or service to attend or participate in the hearing or meeting, please contact Human Resources at 575-624-6700 at least one week prior to the meeting or Clerk at 575-624-6700 if a summary of other type of accessible format is needed. Printed and posted on Friday, July 31, 2026.
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NOTICE OF POTENTIAL QUORUM – A quorum of the City Council may or may not attend, but there will not be debate by the City Council.
If you are an individual with a disability who is in need of a reader, amplifier, qualified sign language interpreter, or any other form of auxiliary aid or service to attend or participate in the hearing or meeting, please contact Human Resources at 575-624-6700 at least one week prior to the meeting or Clerk at 575-624-6700 if a summary of other type of accessible format is needed. Printed and posted on Friday, July 31, 2026.
Please join my meeting from your computer, tablet or smartphone.
https://global.gotomeeting.com/join/822397005
You can also dial in using your phone.
United States: +1 (669) 224-3412 Access Code: 822-397-005
New to GoToMeeting? Get the app now and be ready when your first meeting starts:
https://global.gotomeeting.com/install/822397005