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VICTOR VALLEY WASTEWATER RECLAMATION AUTHORITY Board Of Commissioners Staff Report |
| TO: | VVWRA Board of Commissioners |
| FROM: | Darron Poulsen, General Manager |
| SUBMITTED BY: | Latif Laari, Environmental Compliance Manager |
| DATE: | 02/19/2026 |
| SUBJECT: | Recommendation to approve a change order for the replacement of electrical metering equipment and removal of obsolete switchboard components to complete the Regional Plant Emergency Generators Controls Upgrade, in a total amount not to exceed $60,724.00. |
| Fiscal Impact | Yes |
| Account Code: | 01-02-000-9000-9999-R174 |
| Funds Budgeted/ Approved: | Yes |
STAFF RECOMMENDATION
It is recommended that the Board of Commissioners approve a change order in an amount not to exceed $60,724 (Exhibit 1) for the replacement of electrical metering equipment and removal of obsolete switchboard components necessary to complete the Regional Plant Emergency Generator Controls Upgrade Project.
PREVIOUS ACTION(S)
October 24, 2022: Award of the Regional Plant Emergency Power Project Study to Carollo.
February 20, 2025: Award of the Graybar Electric contract for the Regional Plant Emergency Generators Controls Upgrade.
January 29, 2026: Approval of Change Order No. 1 – Generator Rentals.
February 20, 2025: Award of the Graybar Electric contract for the Regional Plant Emergency Generators Controls Upgrade.
January 29, 2026: Approval of Change Order No. 1 – Generator Rentals.
BACKGROUND INFORMATION
Following the successful substantial completion of the Regional Plant Emergency Generator Controls Upgrade in December 2025, staff are moving to address critical infrastructure needs within the same switchgear lineup. By integrating these necessary repairs now, the facility can leverage the existing project’s momentum and expertise while minimizing operational downtime.
Project Scope & Necessity
The proposed work focuses on two primary deficiencies identified during the recent Regional Plant Emergency Generator Controls Upgrade:(Exhibit 2)
Project Scope & Necessity
The proposed work focuses on two primary deficiencies identified during the recent Regional Plant Emergency Generator Controls Upgrade:(Exhibit 2)
- Metering Modernization: The current GE PQM-II Power Quality Meter is obsolete and discontinued. It must be replaced with modern and supported equipment to ensure reliable power monitoring and compliance with current electrical standards.
- Decommissioned Component Removal: Several non-functional selector switches remain in the switchboard. Removing these obsolete parts and installing proper cover plates will eliminate potential safety hazards and improve the integrity of the electrical system.
Strategic Benefits:
To maximize efficiency, staff recommends utilizing the same vendor (Graybar & Shneider Electric), design team, and cooperative purchasing agreement established for the generator project. This "piggyback" approach offers several advantages:
To maximize efficiency, staff recommends utilizing the same vendor (Graybar & Shneider Electric), design team, and cooperative purchasing agreement established for the generator project. This "piggyback" approach offers several advantages:
- Cost Savings: Eliminates duplicate mobilization fees and administrative overhead.
- Operational Continuity: Synchronizes work to reduce the frequency and duration of planned outages.
- Design Consistency: Ensures seamless integration with the newly installed generator controls.
It is recommended that the Board of Commissioners approve a change order in an amount not to exceed $60,724 (Exhibit 1) for the replacement of electrical metering equipment and removal of obsolete switchboard components necessary to complete the Regional Plant Emergency Generator Controls Upgrade Project.